Fort Walton Beach Council agenda — 12-13-05 — reading text

o o CITY OF FORT WALTON BEACH MEMORANDUM DATE: December 6, 2005 TO: Joyce Shanahan, City Manager FROM: Mike Dutton, Fire Chief tV-$- SUBJECT: Agreement between the City of Fort Walton Beach Fire Department and Pensacola Junior College BACKGROUND: The City of Fort Walton Beach has enjoyed a cooperative relationship with Pensacola Junior College for the past four years. This entity is directly responsible for training the majority of our Paramedic Corp. As part of that effort it has been necessary for our personnel to spend time on Medic Units and in Hospitals for the purpose of clinical evaluations. DISCUSSION: Pensacola Junior College is the responsible party to ensure all of our Paramedic Trainees receive the proper clinical evaluations during their studies. This agreement provides the proper documentation needed to protect both parties in the performance of this function. RECOMMENDATION: Request the City Council authorizes the City Manager to sign this agreement. Reviewed and Concurred: /' Hold for discussion: Denied: J ~. 7.r() 6 1 ce anahan, City Manager Date Comments: C:\Documents and Set ings\mdut on\ My DocumentsP\ensacola Junior College Agreement.doc  o o AGREEMENT THIS INDENTURE entered into by and between THE DISTRICT BOARD OF TRUSTEES OF PENSACOLA JUNIOR COLLEGE, FLORIDA, hereinafter referred to as the " College" and FT. WALTON BEACH FIRE DEPARTMENT, hereinafter referred to as Cooperating Agency." WITNESSETH: WHEREAS, the College has established certain State approved professional programs in Fire Science and related programs, and such programs require the provision of clinical facilities in which the students can obtain the clinical learning experiences set forth in the curricula of the approved programs, and WHEREAS, the Cooperating Agency has clinical facilities in which the students can acquire certain of the clinical learning experiences required in the curricula of the aforementioned programs, and WHEREAS, it is to the mutual benefit of the parties hereto to cooperate in the providing of clinical education to students of Fire Science and health related occupations, now therefore, KNOW ALL MEN BY THESE PRESENTS, that the College and the Cooperating Agency in consideration of-mutual benefits that will accrue to each from providing clinical facilities for students of Fire Science and related programs, and for other good and valuable considerations, hereby agree and covenant each with the other as follows: 1) The administration of fire science related education and the planning, selecting, and supeNision of clinical learning experiences for the students shall be the responsibility of 1  o o and under the control and supervision of the College and shall be administered by the departmental faculties, and in administering these programs, the College shall: a) Provide instructors who shall be qualified to teach in their respective fields. b) Provide supervision and instruction required in the program unless, in specific instances, other provisions are mutually agreed upon. c) At all times while students are engaged in clinical learning experiences, the College shall maintain accidental medical, death and dismemberment insurance for students enrolled in health programs, with limits of $ 15, 000. 00 for accidental medical expenses, and limits of $ 25, 000.00 for accidental death or dismemberment. Certificate of such insurance shall be provided to Cooperating Agency upon Request. d) Supply the material for the keeping of permanent records of students, maintain all correspondence and pay for all office work incidental thereto. e) Retain only those students whose conduct and performance is in accordance with the standards set forth by acceptable practice. f) Plan schedules for student clinical experience, said plans to have the approval of the appropriate department head of the Cooperating Agency prior to the beginning of the experience period. g) Notify the Cooperating Agency in writing of the number of students who will be reporting at least two weeks prior to the beginning of the experience period. h) Ensure that the students comply with any and all rules and regulations mutually agreed upon by the College and the Cooperating Agency for the governing of the trainees. 2  o o i) Prohibit the publication by the trainees and faculty or staff members of any material relative to their clinical experience that has not been approved for release for publication by the Cooperating Agency and the College. j) Ensure that all students assigned have had required immunizations. 2) The administration of the Fire Science Program at the Cooperating Agency shall be the responsibility of and under the control and supervision of the Cooperating Agency and shall be administered through the Cooperating Agency staff, and in so doing, they shall: a) Make available to the students clinical facilities including classrooms/office space as needed by the clinical instructor, with a telephone conveniently located for the instructor's use. b) Cooperate with the College departmental faculty in planning and administering a suitable program for the students. Joint meetings between the appropriate administration of the College and the appropriate administration of the Cooperating Agency shall be held semi- annually in this regard. c) Extend the opportunity, when applicable, for the instructors to attend appropriate departmental meetings. d) Allow the students and instructors, at their own expense, to use the cafeteria facilities when available. e) Provide instructors and students with emergency medical care facilities in case of illness or accident incurred while in the clinical practice. f) Permit, upon request, the inspection of its clinical and related facilities by agencies charged with the responsibility for accreditation of College programs. 3  o o g) Allow students and instructors to participate in the continuing education programs of the Cooperating Agency as they relate to the student clinical experiences. 3) Students and staff may not receive any type of stipend for assigned clinical hours nor substitute for regular paid staff. 4) The parties hereto shall cooperate in periodic and terminal evaluation of these programs. 5) This Agreement shall commence on November 7, 2005 and will terminate on June 30, 2006, whereupon it shall be automatically renewed for four ( 4) successive renewal terms of one ( 1) year each, unless either party shall give notice of its intent not to renew in writing at least thirty ( 30) days prior to the termination of the initial term or any renewal term. _ IN WITNESS WHEREOF, the College and Cooperating Agency in pursuance of due and legal action of its respective Board of Trustees and/ or its governing body, have executed these presents by causing its name to be signed by its authorized agents this 22nd day of November, 2005. THE DISTRICT BOARD OF TRUSTEES OF PENSACOLA JUNIOR COLLEGE, FLORIDA By: G IV --<-- 11/ 22/ 05 G. Thomas Delaino, President FT. WALTON BEACH FIRE DEPARTMENT Approved as to Form: By: By: Thomas J. ilUa J. - Attorney for Pensacola Junior Col/ege Title: Date: 4  Page I 01'2 Carole Jones o o From: Mike Dutton nt: Tuesday, December 06, 200510: 16 AM o: Carole Jones Subject: FW: FW: Agreement Original Message---- From: AttyCrg@aol.com [ mailto: AttyCrg@aol.c: om] Sent: Tuesday, December 06, 2005 7: 41 AM To: Mike Dutton SUbject: Re: FW: Agreement Mike I have reviewed the PJC agreement. It is approved as to form and legal sufficiency. I advise that it should be approved by the City Council, because it involves