Okaloosa County School Board — Regular Meeting, August 14, 2023 — reading text

second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Dollar Amount : $3,357.00 Budgeted : Yes Budget Source : General Fund (Software) & Capital Fund (Devices) Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original Agreement approved on March 27, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., was approved by The Board on March 27, 2023. A request is being made for 3 more Clover devices. File Attachments ADDENDUM - Okaloosa County Schools, FL_July 20th,2023.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 RFQ 24-22 N2Y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $79,792.00 Budgeted : Yes Budget Source : Federal Funds, Project 4475 IDEA- Part B K-12 and General Funds, Project 3110 Instructional Material- ESE Digital Apps Recommended Action : Motion to approve the purchase of software and services from N2Y, LLC for a total of $79,792.00, effective August 15, 2023. Public Content Request approval of the purchase of software and services from N2Y, LLC for a total of $79,792.00, effective August 15, 2023. Funds will be paid from Federal Funds, Project 4475 IDEA-Part B K-12 and General Funds, Project 3110 Instructional Material-ESE Digital Apps, and a copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments N2Y QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Soliant Healthcare, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant Speech Recommended Action : Motion to approve contracting with Soliant Healthcare, LLC, effective August 15, 2023, through June 30, 2024. Public Content Request approval to contract with Soliant Healthcare, LLC through tag on bid RFP 190806 through Escambia County Schools, based on their bid pricing, terms and conditions to provide Speech Language Pathologist Services. Services will be used as needed, and funding will be paid from General Funds, Project 0023 Itinerant Speech, effective August 15, 2023, through June 30, 2024. A letter of confirmation is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SOLIANT.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Dollar Amount : $371,190.95 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and installation from Trane for Choctaw HS $59,280.30, Destin ES $59,724.95, Fort Walton Beach HS $81,723.99, Northwood ES $82,861.46, Shalimar  ES $44,575.03, and Okaloosa STEMM Academy $43,025.22, for a total of $371,190.95. Public Content Request approval to purchase HVAC equipment and installation from Trane for Choctaw HS $59,280.30, Destin ES $59,724.95, Fort Walton Beach HS $81,723.99, Northwood ES $82,861.46, Shalimar ES $44,575.03, and Okaloosa STEMM Academy $43,025.22, for a total of $371,190.95. Funds will be paid from Capital Funds, Project 0319 HVAC Replacement, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW HS.pdf (334 KB) DESTIN ES.pdf (341 KB) FWB HS.pdf (342 KB) NORTHWOOD ES.pdf (347 KB) SHALIMAR ES.pdf (337 KB) OKALOOSA STEMM CENTER.pdf (325 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of Tag-On Bid ITB 3872AH Cafeteria Smallwares and Small Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve renewing Tag-On Bid ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools,