Okaloosa County BOCC — April 27, 2013 — Grant AH105 Amendment & Assignment — reading text

SEPARY x. EPAR Ty ; Rick Scott State of Florida Governor Department of Children and Families _ David E. Wilkins Secretary MYFLFAMILIES. COM March 4, 2013 Contract # AH105 OKALOOSA COUNTY BOCC MC Blanchard Bldg., 190 Governmental Center Pensacola, Florida 32502 Dear OKALOOSA COUNTY BOCC: As you are aware, section 394.9082, Florida Statutes, authorizes the Department of Children and Families (hereinafter the “Department”) to contract with a Managing Entity (ME) to manage the day-to-day operational delivery of behavioral health services, including substance abuse and mental health services, through an organized system of care. The Legislature found that a management structure that places the responsibility for publicly financed behavioral health treatment and prevention services within a single private, nonprofit entity at the local level will promote improved access to care, promote service continuity, and provide for more efficient and effective delivery of substance abuse and mental health services. One of its major goals is to remove administrative functions from service providers to better serve individuals needing care. To that end, the Department is finalizing negotiations of a contract with Big Bend Community Based Care, Inc., to serve as the Department's ME for the Northwest Region (including Madison and Taylor Counties) to provide the coordination, integration, management and all other functions necessary for the effective delivery of behavioral health services. Section 394.9082(6)(b), Florida Statutes, directs the Department to terminate all contracts with providers in Northwest Region (including Madison and Taylor Counties). Similarly, section 394.9082(6)(c), Florida Statutes, requires the ME to offer contracts to all providers currently under contract with the Department. In order to ensure continuity of service, however, the Department will be offering providers, including OKALOOSA COUNTY BOCC, the alternative of agreeing to an assignment of their contracts to Big Bend Community Based Care, Inc., with some changes, by March 12, 2013. Under the Department's proposed coniract with Big Bend Community Based Care, Inc., the ME will be responsible for performing the following baseline functions for the Department: e System of Care Development and e Continuous Quality Improvement Management e Planning ° Utilization Management e Training and Technical Assistance * Network Management e Board Development and Governance e Financial Management . : . g e Disaster Planning and Responsiveness e Data Collection, Reporting and Analysis In addition, the Department’s proposed contract with Big Bend Community Based Care, Inc. requires the implementation of many substantive programmatic changes, which the ME will in turn require of all providers such as OKALOOSA COUNTY BOCC, including: e Specific requirements relating to integration with child welfare and prioritization of pregnant addicted women and women with dependent children e Specific requirements relating to family-centered treatment 1317 Winewood Boulevard, Tallahassee, Florida 32399-0700 Mission: Protect the Vulnerable, Promote Strong and Economically Self-Sufficient Families, and Advance Personal and Family Recovery and Resiliency OKALOOSA COUNTY BOCC, Contract AH105 March 4, 2013 Page Two e More specific requirements concerning serving Medicaid-eligible individuals e Requirement that MEs develop a Waste Fraud and Abuse Prevention Plan e Specific requirements concerning how Managing Entities monitor providers, including developing risk assessment reviews for each provider in the network The enclosed three-party agreement assigns the rights, powers, duties, and obligations to Big Bend Community Based Care, Inc. Upon Assignment of the contract, Big Bend Community Based Care, Inc. will contract directly with and have the responsibility for managing and reporting OKALOOSA COUNTY BOCC’s overall performance. Therefore, invoices for services provided in March 2013 should be submitted to Big Bend Community Based Care, Inc., who will then process payment. The execution of the Assignment will be integral to ensure that services are not disrupted, and that payments are processed timely. In accordance with the requirement in the Department's new contract with Big Bend Community Based Care, Inc. to reduce administrative costs, the Assignment will provide for a discount on total invoice charges submitted to Big Bend Community Based Care, Inc. for services provided in March 2013 of 3.99 percent. In the event that OKALOOSA COUNTY BOCC does not wish to execute the Assignmeni, this letter serves as notice to OKALOOSA COUNTY BOCC of the Department's intent to terminate Contract # AH105 effective March 31, 2013, pursuant to the provisions of Section 394.9082(6)(b), Florida Statutes, and Contract # AH105. Please have the appropriate representative sign this letter in the space provided below, and have the letter scanned and emailed to the Contract Manager, followed by the original via overnight courier by close of business March 12, 2013. lf the Department receives this signed correspondence, or otherwise does not receive an executed Assignment: from OKALOOSA COUNTY BOCC, Contract # AH105 will be terminated, effective April 3, 2013. If you have any questions regarding the Assignment or transition to Big Bend Community Based Care, Inc., please contact: Freda Lacey, Substance Abuse and Mental Health Program Office, Chappie James Building, 160 Governmental Center, Suite 713, Pensacola, Florida 32502, (850) 595-8356 freda_lacey@dcf state. fl.us OKALOOSA COUNTY BOCC declines the enclosed Assignment, and understands that the Department is terminating Contract # AH105, Sincerely, ” ee effective April 3, 2013. Malone D. Smith, Assistant Director Performance Support Services Signature: Date: cc: Northwest Regional Managing Director Regional Director Contract Manager Big Bend Community Based Care, Inc. Contract #_AH105 _ | Date: March 5, 2013 THIS AMENDMENT. AND ASSIGNMENT, by the State of Florida, Department of Children and Families (hereinafter referred to as the “Department”) to Big Bend Community © Based Care, Inc. (hereinafter referred to as “BBCBC’) hereby assigns Contract # AH105 - (hereinafter the “Contract”) between the Department and OKALOOSA COUNTY BOCC (hereinafter referred to as the “Provider’). 1. In order to implement the requirements of section 394.9082, Florida Statutes, while assuring - continuity in the delivery of services, the parties have agreed to the assignment of. this” Contract # AH105 in the amount of $ 167,125 for State Fiscal Year 2012/2013 to BBCBC and the requirements of the Managing Entity contract between the Department and BBCBC. - It is recognized that this Amendment and Assignment is a transitional measure until a more permanent contractual relationship is established between BBCBC and Provider. The Contract is hereby amended to require that the total charges reflected on all invoices for services rendered by Provider on and after March 1, 2013, shall be discounted by 3.99% ‘until the Contract, as amended, is further amended or replaced. To reflect the foregoing Amendment and Assignment, any and all schedules and exhibits shall be conformed to- the foregoing Amendment and Assignment by additional agreement of the parties within 90 days of the effective date hereof. The Department hereby assigns all of its rights, powers, duties and obligations under the Contract, as amended, to BBCBC in lieu of termination of the Contract: per in Section 394.9082(6)(b), Florida Statutes. Provider hereby consents to this Assignment of the Contract, as amended, in lieu of termination per section 394:9082(6)(b), Florida Statutes, and acceptance of a new contract from BBCBC. BBCBC hereby acknowledges this Amendment and Assignment of the Contract, including BBCBC's assumption of all rights, powers, duties and obligations of the Department contained therein. This Amendment and Assignment may be executed in counterparts, all of which taken together shall constitute one and the same original. By execution of this Amendment and Assignment, BBCBC and Provider further acknowledge that the Department has, from the effective date of this Amendment and Assignment, no further responsibility, duty, or obligations for performance under the Contract and that all future obligations for such performance are solely and exclusively the responsibility of BBCBC. The Department authorizes BBCBC to count all service units delivered by the Provider from July 1, 2012 through the efféctive date of this Amendment and Assignment to count towards the calculation of the pro-rata share on the invoice, pursuant to the Contract. [SIGNATURES ON THE FOLLOWING PAGE] “irene tome ‘ are Name: Contract #_AH105 oe - ~ "Date: March 5, 2013 IN -WITNESS ‘THEREOF, the parties ‘hereto have .caused this ‘Amendment and Assignment to be duly executed by officials thereunto duly authorized, effective March 1, 2013, - or the date on which this Amendment and Assignment has been signed by all parties, whichever is later. DEPARTMENT OF CHILDREN - OKALOOSA COUNTY BOCC AND FAMILIES . _ Name: . Name: _ Title: . Title: ponRAmunds, Chairman _ Date: . Date:_mMarch 2013 Federal |ID#:__ 59-6000765 Big Bend Community Based Care, Inc. Title: Date: Federal ID #:03-0423156 [END OF DOCUMENT]