Fort Walton Beach Council agenda — 06-22-2010 Special-Budget Policy-CANCELLED — reading text

DR -420) no later than July 1. Within 35 days of receiving the DR -420, the City must advise the Property Appraiser of the proposed millage rate and the date and time for the first public hearing on the millage and budget. This information will be shown on each property owner' s " Notice of Proposed Taxes" mailed by the Property Appraiser in August. If the proposed millage rate increases or the first public hearing is changed, formal re- notification to each taxpayer must occur. 91 FINANCIAL INFORMATION 3. 1 Financial information is presented for various millage rates in section 2. 2 Special Council, June 22, 2010 4. RECOMMENDATION 4. 1 Motion 1 — Set the proposed millage rate to be used in developing the FY 2010 -11 budget and published on the " Notice of Proposed Taxes ". 4. 2 Motion 2 — Set the dates and times of the public hearings for the millage and budget. 4. 2. 1 Special Council Meeting, Wednesday, September 8, 2010, 5: 30pm. 4. 2. 2 Special Council Meeting, Wednesday, September 22, 2010, 5: 30pm. Submitted by: Charlotte Dunworth, Budget & Grants Manager Reviewed & Concur: Brandy Wunker, Finance Director Reviewed for Agenda: 10. 1/°° ert T. Mearns, City Manager UABudget \Budget 10- 11\ Budget Meeting - May \Mtg 6 -22 Millage.doc 3 Special Council, June 22, 2010 THIS PAGE IS LEFT INTENTIONALLY BLANK Special Council, June 22, 2010  CITY COUNCIL SPECIAL MEETING June 22, 2010 Special Meeting Agenda Discussion Budget Policy Synopsis: City Council will review the staffproposal on the preparation ofthe budget Agenda Item Number: 3. 2  CITY OF FORT WALTON BEACH Memorandum DATE: June 15, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: General Fund resource allocation 1. BACKGROUND 1. 1 Staff held a Budget Policy Meeting with City Council on June 1 to discuss issues critical to developing the FY 2010 -11 budget. 1. 2 City Council reduced the estimated FY 2010 -11 budget deficit by $ 215K. The remaining FY 2010 -11 budget deficit is $ 1. 46M. 1. 3 Based on the outcome of the June 1 Budget Policy Meeting, staff found it necessary to develop a different approach to closing the budget gap. 2. DISCUSSION 2. 1 Staff has allocated the estimated FY 2010 -11 available General Fund resources based on the allocation of General Fund resources to each department /division in the current fiscal year. 2. 2 The total budget allocation is inclusive of personal services and operating expenses only —capital outlay, capital improvements, debt service, and transfers are excluded from the calculation. 2. 2. 1 Although the dollar amounts are provided below on a division level, the total budget reduction is required at the department or function level. 3. FINANCIAL INFORMATION 3. 1 Financial information is provided in Attachment A. 4. RECOMMENDATION 4. 1 Staff respectfully requests City Council endorsement of the proposed method for allocating the estimated available FY 2010 -11 General Fund resources. Submitted by: 4" dL Charlotte Dunworth, Budget & Grants Manager Reviewed & Concur: Brandy Wunker, Finance Director Reviewed for Agenda: jert T. aMearmr s City Manager 5 Special Council, June 22, 2010  ATTACHMENT A Personal 2009- 10 CC A. . 2009- 10 2010- 11 TARGET Services Operating Expenses Budget I% Reductions Revised BUDGET F I City Council 97,300 318, 046 415, 346 2.4% 72, 000) 343, 346 2. 0% 314,537 28, 808) City Manager 220,018 4, 501 224, 519 1. 3% 224,519 1. 3% 205, 681 18, 838) Administrative Services 300, 769 75, 299 376, 068 2. 1% 376, 068 2. 2% 344, 514 31, 554) Risk Management 51, 702 550,031 601, 733 3.4% 601, 733 3. 5% 551, 245 50,488) Information Technology 215, 981 170, 668 386, 649 2.2% 386, 649 2. 2% 354,207 32, 442) 203,858 36, 229 240, 087 1. 4% 240, 087 1. 4% 219, 943 20, 144) City Clerk Finance 473,513 125, 711 599, 224 3.4% 599,224 3.4% 548, 946 50, 278) Purchasing 116, 755 22,436 139, 191 0. 8% 139, 191 0. 8% 127, 512 11, 679) Non -Departmental 60,000 53,000 113, 000 0. 6% 113,000 0. 60 103, 519 9,481) 1, 739. 896 1, 355, 921 3, 095, 817 17. 6% 72, 00 0) 3, 023, 817 17. 41/ o 2, 801, 513 253, 712. General Government 1 Police 4, 608, 340 510,847 5, 119, 187 29. 1% 5, 119, 187 29.4% 4, 689, 663 429,523] Fire 3, 367,554 188, 453 3, 556, 007 20. 2% 3, 556, 007 8, 675. 194 20.4% 49 91'!, 3, 257, 642 7, 850, 486 1( 298, 365) 727, 88 Public Safety 7, 975, 894 699. 300 8, 675, 194 49. 3%, Recreation 778, 867 338, 349 1, 117, 216 6. 3% 13, 590) 1, 103,626 6. 30 1, 011, 027 92, 599) Parks 501, 394 169, 830 671, 224 3. 8% 671, 224 3. 9% 614, 905 56, 319) 290,916 57, 015 347, 931 2.0% 129, 000) 218,931 1. 30 200, 562 18, 369) Right -of -Way Senior Center 66,425 41, 631 108, 056 0.6% 108,056 0. 6% 98, 990 9, 066) Library 366, 549 94,461 461, 010 2. 6% 461, 010 2. 6% 422,329 38, 681) Museum 210,741 44,807 255, 548 1. 5% 255, 548 1. 5% 234, 106 21, 442) Cemetery 147, 015 108, 107 255, 122 1. 4% 255, 122 1. 5% 233, 716 21, 406) Recreation Services 2, 361, 907 0. Engineering Services 453, 337 45, 999 499, 336 2. 8% 499,336 2. 9% 457,439 41, 897) Building & Zoning 206,482 20, 709 227, 191 1. 30yo 227, 191 1. 3% 208, 129 19, 062) Code Enforcement 134, 896 16, 148 151, 044 0. 9% 151, 044 0. 9% 138, 371 12, 673) Fleet 442,583 55, 570 498, 153 2. 8% 498, 153 2. 9% 456, 356 41, 797) Facilities 556, 069 144, 606 700, 675 4.0% 700, 675 4.0% 641, 885 58, 790) Streets 278, 102 272, 731 550, 833 3. 1% 550, 833 3.2% 504, 616 46, 217) Engineering Services 2, 071 Total 100. 0% 214, 590) 100. 0% 15, 939, 840 SpecialSpecial Council,Council, JuneJune 22,22, 20102010