Fort Walton Beach Council agenda — 11-26-2007 special agenda — reading text

The Department has received very positive reviews from community contractors in I; terms of quality of plan reviews. The plan review times of three ( 3) days for residential I plan reviews and seven ( 7) days for commercial plan reviews is within standard practices in the field. I Recommendation # 47: Continue the current level of staffing and level of services for building inspections and plan reviews. I I, t, I". c; 1>>' I Alternative Services Delivery Study for Fort Walton Beach, Florida Page 11-3 L I I: Community Development 11. 3 Alternative Service Delivery ODtions I Contracting Out I Finding: Okaloosa County could supply the services currently provided by the department, including planning, building inspections, code inspections, and I zoning. It would be possible to contract out services being provided by the Department. There are a large number of counties that do take on the inspections I Most functions and occasionally planning and zoning activities. municipalities I demonstrate an interest in having greater control over the planning and zoning functions. The inspections function is contracted when there is a good assurance that I the level of service is equivalent or better. For the City to achieve substantial savings in these areas, the county would have to be able to be much more efficient ( which is not I likely given the City' s high efficiency marks and 24 hour service level for inspections) for E the same cost, or to complete the tasks with existing staff and provide the same level of service ( also unlikely). There is more commercial development ( Presidio and hotels) anticipated, so there will be increasing demands in that area as opposed to residential development. Recommendation # 48: Continue to provide community development services I'.'." 1 through the Community Development Department and its personnel. I E Ii I Alternative Services Delivery Study for Fort Walton Beach, Florida Page 11-4 I: 12. 0 PUBLIC WORKS The Public Works Department is responsible for maintaining the city' s roadway E and median infrastructure as well as municipal facilities, vehicles and equipment. The I department also provides City-wide engineering services and operate two cemeteries. The Sanitation Division, operating as an enterprise fund, is also a part of Public Works. I 12. 1 Oraanization and Staffina The current structure and staffing are shown in Exhibit 12- 1, which reflects the I most recent organization chart presented in the FY 2008 recommended budget. The I.~ chart does not show the Service Maintenance Supervisor and the Engineer positions, which are recommended for elimination. Nor does it show the Street Sweeper position, I which is to be moved to the Utilities fund. No major change to the organizational structure is recommended for Public I Works. I: L I I IU E t t: Alternative Services Delivery Study for Fort Walton Beach, Florida Page 12- 1 L  Public Works Exhibit 12- 1 L Public Works CITY COUNCIL CITY MANAGER I PUBLIC WORKS DIRECTOR ( 1) IJ I I I E t: Following are the structure, staffing and major services provided by each of these divisions: Administration I The total number of authorized and filled positions is four ( 4). This includes the I: Department Director and Senior Staff Assistant as well as the Services Operations Manager and the Street Operations Manager ( even though the latter two positions may not be budgeted in Administration). I I Alternative Services Delivery Study for Fort Walton Beach, Florida Page 12- 2 E  Public Works I Major services: Provides management and coordination of the operating J divisions and monitors compliance with all City, State and Federal codes, policies and regulations. Engineering w The total number of authorized positions is five ( 5) of which four ( 4) are filled. IIIIII The filled positions are the City Engineer, who is the division head, an Engineering Services Manager, a Senior CAD Specialist and an Engineering Analyst. An Engineer position became vacant in 2002 and has not been filled. Major services: Reviews all site plans, subdivision plans, and as- built drawings L. for compliance with city codes and outside agency requirements; provides survey and design data for street, sidewalk, drainage, water and sewer projects; and prepares and newspaper maps for internal use, annexation, Comprehensive Plan amendments, L advertisements. r Fleet Maintenance The total number of authorized positions is 12 of which 11 are filled. The r: division Superintendent has a staff assistant. Also reporting to the Superintendent are t: two ( 2) Lead Equipment Mechanics, one ( 1) with two ( 2) mechanics reporting to him and the other with three ( 3) mechanics ( including one vacancy) reporting to him. One well 1) equipment mechanic also reports directly to the Superintendent as as a Welder/ Paint & Body Technician. The Technician supervises a Mechanic who provides IJ oil change services but this position is currently vacant. Major services: Repairs and maintains the City' s fleet of 184 vehicles, 182 pieces of major equipment and 75 pieces of minor equipment. Alternative Services Delivery Study for Fort Walton Beach, Florida Page 12- 3  Public Works I Sanitation The total number of authorized positions is 25 of which 24 are filled. The division Superintendent has a Sanitation Supervisor/Operator reporting directly to him. Reporting to the supervisor are a Staff Assistant and all crews in both Solid Waste and Residential Collections has four ( 4) one- man crews with each person Recycling. classified as a Sanitation Operator. In addition, one ( 1) operator assigned to this unit III floats between residential and commercial collections. The residential crews also i provide one- day- a- week pick- up of large household items ( white goods). Commercial collections has three ( 3) one- man crews with each person classified as a Sanitation L Operator. Yard Waste has four ( 4) two- man crews, classified as Sanitation Operators and Refuse Collectors. One ( 1) full- time welder also reports to the supervisor. The L containers but also does work on welder primarily maintains commercial some L collection trucks as well as any portable welding needed by other City agencies. Recycling has two ( 2) two- person crews. Each crew consists of an operator and a L collector. Major services: Provides residential and commercial garbage collection as well L. all as yard waste, white goods and recycling collection for all city residences and nearly L businesses. All items collected are hauled to a privately owned and operated transfer station. The division functions as an enterprise fund which means that all costs I in the including depreciation) and all revenue from user charges are accounted for I Sanitation Fund. The intent is to manage the operation' s finances in a manner similar to a private business. I I Page 12- 4 I Alternative Services Delivery Study for Fort Walton Beach, Florida  Public Works Service Maintenance The total number of authorized and filled positions is 11. The division has Service Maintenance Supervisor reporting directly to him. Superintendent a to the supervisor are two ( 2) Electricians; two ( 2) HV AC/ Plumbing Reporting lit Technicians; two ( 2) Traffic Technicians; a Carpenter and a Service Worker II, who Ii Ii serves as a carpenter' s helper; and a Service Worker II assigned to provide assistance at City Hall. I. Major services: Provides electrical, heating, air conditioning, plumbing, and carpentry services to all City departments. This includes about 50 major facilities containing approximately 235, 000 square feet of space. The division also installs and maintains traffic signals, signs and roadway markings throughout the city. This includes fabrication of all traffic signs as well as miscellaneous signs requested by other departments. Street & Drainage The total number of authorized positions is 14 of which 11 are filled. The Street Drainage Division does not have a superintendent so each unit within the division crew of reports directly to the Streets Operations Manager. These units are a concrete r: six ( 6) positions ( one vacant), a drainage crew of seven ( 7) positions ( two vacant),