Okaloosa County BOCC — September 24, 2015 — I. i. Operational & Capital Funding Request Form

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: September 24, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Operational & Capital Funding Request Form STATEMENT OF ISSUE: Discuss the Operational & Capital Funding Request Form. BACKGROUND: Staff was directed to develop a funding request form to be used by outside organizations requesting tourist development tax funding. The purpose of the form is to standardize the request process so the requisite information is submitted to facilitate the review and approval process. Ideally, requests would be submitted for consideration by the TDC as part of the annual budget process. However, budget funds will be set aside in future year budgets to address requests for which extenuating circumstances exist. OPTIONS: 1) Approve Operational & Capital Funding Request form as presented. 2) Provide feedback/direction regarding proposed form. RECOMMENDATION TO BCC: N/A, for staff guidance purposes only.  Okaloosa County Tourist Development Department Operational & Capital Funding Request This form is to be used for all operational and capital requests for tourist development tax funding to facilitate the review and approval process. This form must be completed in its entirety in order for the funding request to be presented to the Tourist Development Council for consideration. Supplemental information may be provided, but summary information must be provided in each section of this form. ORGANIZATION INFORMATION: Name: Tax I.D.: Contact Person: Title: Phone: Email: Street Address: City/ST/Zip: Briefly describe the organization: CATEGORY OF FUNDING REQUESTED: ___ Beaches & Parks (1st penny) Authorized uses include: To provide and improve beach park facilities or beach improvements including access; To provide and improve tourist destination facilities within the subdistrict for which there is public access, including the beaches located within the city limits of Destin. ___ Tourism Administration (2nd penny) Authorized uses include: Tourism Services, including visitor services, brochure distribution, communication and research; Lifeguard services and protection. ___ Convention Center (3rd penny) Authorized uses include: To provide for the operations and maintenance of the Convention Center, the Visitor Welcome or Information Centers, and other Tourist Destination Facilities, including aquariums and museums; To provide for the promotion of the use of the Convention Center and other Tourist Destination Facilities. ___ Tourism Promotion (5th penny) Authorized uses include: Tourism promotion. FUNDING REQUEST INFORMATION: Describe the funding request in detail. Attach pictures or any other supporting documentation. 1 Budget Funding Request TDC 09-24-15 Describe how the funding request promotes tourism within the sub-county taxing district. Describe other funding methods pursued and why Tourist Development Tax funding is necessary. Dates during which expenses will be incurred: Start Month/Year: ____________ End Month/Year: ____________ Itemize expenses requested for reimbursement. Denote what portion of the expense, if any, is funded by another source. Attach quotes or any other supporting documentation. Amount funded by Amount