Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

fuel(s) produced, including the energy value. b. If the proposed facility is not currently in operation, Proposer must demonstrate experience relevant and pertinent to the facility being proposed, such as design, construction, planning, coordination, permitting, and management. 2) Identify where Solid Waste will be disposed. The disposal facility must be appropriately permitted and comply with all Applicable Law. 3) Demonstrate its ability to manage such processes and/or facility, and ability to meet environmental compliance in accordance with Applicable Law. 4) Document that the facility has the capacity to accept the County’s Solid Waste for the term of the Agreement. If proposing a Solid Waste process that affects how collection of materials in the Service Area is made, Proposer shall clearly identify proposed service changes. For example, if proposing an “all in one” mixed-waste processing, the Proposer might propose the elimination of separate Roll Carts for Solid Waste and Program Recyclables. Any change in scope shall be accompanied by an alternative price proposal. Proposer shall provide at least one (1) reference on the form provided (Form C) of customer(s) to which it has provided solid waste processing services. f. Performance History: Proposer shall document its past performance history by providing a description of all criminal actions against the Proposer pertaining to non-performance of solid waste and/or recycling services (including collection, processing, and disposal) during the last five (5) years. Proposer shall also document all civil actions, losses of service contracts, bid bond claims, performance bond claims or liquidated damages related to solid waste and/or recycling services involving ten thousand dollars ($10,000) or more per contract per contract year against the Proposer during the last five (5) years. Performance history may be limited to Florida; however, if Proposer has no existing service history within the State of Florida, then nationwide performance history shall be submitted. If there are no such actions, Proposer shall so state. Any omissions within this section may be cause for disqualification at the County’s discretion. g. Financial Capability: The primary Proposer shall document that it has the financial capability to provide the equipment and resources needed to satisfactorily conduct the services requested in this RFP, by demonstrating that it has available cash or uncommitted line/letter of credit capacity or other identifiable resources for procurement of equipment, facilities, and other initial material and staffing needs for this project. Regarding the latter, Proposer shall either indicate the entity that is providing internally generated funds and document that such funds are available and will be allocated for this purpose, or provide commitments from external sources indicating that an acceptable level of credit or resources will be available. If financial information provided is not to the County’s satisfaction, the County reserves the right to request additional information. h. Previous Experience in Okaloosa County: Proposer shall identify if it has previously provided services for Okaloosa County, what services have been provided, and the term of such services. Any previous partnership with the County will be evaluated and considered as part of the qualification criteria. RFP Page - 17 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX Tab 3: Financial Proposal At a minimum, Proposer must complete all sections of the Financial Proposal Form (three (3) pages total), including pricing for both residential service options. All unit prices shall be rounded to the nearest cent. If not, unit prices will be rounded to the nearest cent and extended prices will be recalculated. The service option selected will be a policy decision made in the sole discretion of the County and may not be based solely on price. A hard copy of the Financial Proposal Forms must be printed and included as part of the Financial Proposal (Tab 3). In addition, a non-password protected copy of the completed Excel Financial Proposal Form file must be included with the electronic submission. If change in scope is being proposed with an alternative price proposal, Proposer shall provide a complete and detailed explanation of all costs and revenues to the County in its proposal. The Financial Proposal shall provide a complete financial picture of the proposed operations and clearly define the net financial impact to the County. Tab 4: Required Submissions Proposer must provide the following with its submittal.  Respondent Acknowledgement Form (cover page of RFP)  Company Data  Addendum Acknowledgement  Drug-Free Workplace Certificate  Conflict of Interest Disclosure  Federal E-Verify Compliance Certificate  No Contact Clause  Indemnification and Hold Harmless  Lobbying Form  Proposal Bond - Proposer must submit a money order, cashier’s check, certified check, or bond made payable to Okaloosa County in the amount of twenty-five thousand dollars ($25,000.00). 3. Proposal Evaluation All proposals will be subject to a review and evaluation process. It is the intent of the County that all Proposers responding to this RFP who meet the requirements will be ranked in accordance with the criteria established in this RFP. The County will consider all responsive and responsible proposals received in its evaluation and award process. Each proposal will be evaluated for full compliance with the RFP instructions and the terms and conditions set forth within the RFP document. The objective of the evaluation will be to recommend the Proposer that is most fully qualified based on the herein described needs of the County. Proposals will be scored and ranked by a selection committee in accordance with the evaluation criteria, point allocation, and scoring procedures outlined below. Nothing herein requires the County to take the lowest priced financial proposal. Instead, the County will base the decision on the entirety of the information provided, and their judgment as to the best service to be provided. The County has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services issued by the County. The period commences when the procurement document is received by the respondent and terminates when the County approves an award. Any attempted contact may be grounds for disqualification. RFP Page - 18 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX A. Evaluation Criteria Proposals will be evaluated based upon the following evaluation criteria and point allocations: Evaluation Criteria Maximum Points Possible Technical Proposal 35 Qualifications and References 15 Financial Proposal 45 Waste Diversion Potential 5 Total Potential Award 100 B. Selection Process A selection committee shall be selected to assist in the evaluation of proposals as follows:  Each member of the selection committee will independently evaluate, score, and rank all proposals determined to be responsive as outlined above, with the exception of the financial proposal.  The section committee shall determine a combined score for each Proposer by totaling the individual scores received by all committee members and dividing by the number of committee members to produce an average score for all criteria not including the financial proposal evaluation score.  If deemed necessary, the selection committee may request oral presentations from Proposers, after which a post-presentation scoring and ranking will be conducted.  The Purchasing Manager shall direct the evaluation of the financial proposal and confirm the financial proposal scores for each service option. The selection committee averaged score for all criteria (not including the financial proposal evaluation score) will be added to the financial proposal evaluation scores to determine a comprehensive score for each service option.  The recommended priority list consisting of the top three ranked Proposers shall be presented to the Board for approval prior to the commencement of negotiations.  Negotiations between the County and the priority vendor(s) shall be held.  Upon approval of an agreement by the Board, a formal written agreement must be executed prior to commencement of the work associated with the contract. RFP Page - 19 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX SECTION 5: GENERAL SERVICES SPECIAL PROPOSAL CONDITIONS 1. Pre-Proposal Activity Addendum - Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County Administrator, Commissioners,