Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

however, the County does not guarantee the number of units to be serviced. The Contractor will be required to purchase two Roll Carts, one for Solid Waste and one for Recyclables, for each Residential Customer. The Roll Carts must meet the technical specifications provided in Exhibit 7 of Attachment A. The standard program-size Roll Carts include a ninety-six (96) gallon cart for Solid Waste and a ninety-six (96) gallon cart for Recyclables; however, alternatively-sized Roll Carts shall be made available upon customer request. Service Option #1: Type of Service Level of Service Solid Waste Twice per week carted collection of Solid Waste, at least three (3) Days apart, with Contractor-provided 96-gallon Roll Carts. Program Once per week Single Stream carted collection of Program Recyclables with Recyclables Contractor-provided 96-gallon Roll Carts collected on the same day as Solid Waste. Yard Trash Once per week collection of Yard Trash containerized or placed in bundles less than fifty (50) pounds each with no dimension over six (6) feet in length and four (4) inches in diameter each. Items not easily containerized or bundled are collected unbundled. Yard Trash is collected on the same day as Solid Waste but not the same day as Recyclables. Bulk Waste On-call collection of Bulk Waste in such a manner that allows separation of White Goods, E-Waste, tires, and other Recyclables upon delivery at the Transfer Stations. Customers are allowed one Bulk Waste collection of up to four (4) cubic yards, excluding White Goods, per month at no charge. RFP Page - 11 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX Service Option #2: Type of Service Level of Service Solid Waste Once per week carted collection of Solid Waste with Contractor-provided 96-gallon Roll Carts. Program Once per week Single Stream carted collection of Program Recyclables with Recyclables Contractor-provided 96-gallon Roll Carts collected on the same day as Solid Waste. Yard Trash Once per week collection of Yard Trash containerized or placed in bundles less than fifty (50) pounds each with no dimension over six (6) feet in length and four (4) inches in diameter each. Items not easily containerized or bundled are collected unbundled. Yard Trash is not collected on the same day as Solid Waste and Recyclables. Bulk Waste On-call collection of Bulk Waste in such a manner that allows separation of White Goods, E-Waste, tires, and other Recyclables upon delivery at the Transfer Stations. Customers are allowed one Bulk Waste collection of up to four (4) cubic yards, excluding White Goods, per month at no charge. B. Multi-Family Collection Service Multi-Family Collection Service is for the collection of Solid Waste only; collection of Program Recyclables is on a subscription basis. Approximately 200 Multi-Family accounts are serviced with approximately 170 Roll Carts and 280 containers of various sizes. The County does not guarantee tonnage or number of customers, containers, or level of service. 3. Transfer Stations Operations & Disposal The Contractor shall operate the Transfer Stations utilizing industry best standards and in accordance with the rules and regulations of the Florida Department of Environmental Protection (FDEP) including, but not limited to 62-701.801 F.A.C. and all referenced codes, for the purpose of receiving and transporting Acceptable Waste to a processing facility or disposal site. The scope of services generally includes, but is not limited to, providing all labor, materials, equipment, financial security, insurance, payment of taxes, and providing all services of any kind whatsoever to operate, maintain, and, if desired, expand the Transfer Stations. A. Facilities Contractor shall be responsible for maintaining and keeping all the designated buildings and grounds of the Transfer Stations in good condition as delineated in Attachment A. The boundaries of the areas for which Contractor is responsible are defined on the site maps in Exhibit 3 of Attachment A. B. Days/Hours of Operation The facilities operate six (6) days a week and are open for receiving materials from 6:00 a.m. to 5:00 p.m. CT, Monday through Friday, and 6:00 a.m. to 12:00 noon CT, Saturday. The facilities close for New Year’s Day, Thanksgiving, and Christmas. C. Equipment Contractor shall provide preventative maintenance, routine maintenance, and repair of all equipment and systems at the facilities, including, but not limited to, operations, safety, and odor control. Contractor will be responsible for the replacement of equipment and systems as needed. D. Permits The NTS FDEP operating permit held by the Okaloosa County Board of County Commissioners expires November 2017; the STS FDEP operating permit held by Waste Management, Inc. of Florida expires February 2020. The STS FDEP operating permit will be transferred to the County’s name upon termination of the current transfer station operations contract. Contractor shall be responsible for and bear all costs of maintaining, modifying, and renewing all permits and approvals from any governmental RFP Page - 12 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX entity required to operate the facilities. The County will continue to be named on the operating permits. None of the facilities have any outstanding compliance issues or on-going compliance monitoring activities. E. Recyclables Contractor shall bear all costs associated with the transportation and delivery of Recyclables to the Designated Recycling Facility. F. Material Recovery (optional) The County is seeking waste diversion solutions to help achieve the State’s 75% recycling goal. Proposer may propose the incorporation of processes to recover materials from waste received at the Transfer Stations or transferring waste to a solid waste processing facility. If solid waste processing is proposed, Contractor shall bear all costs associated with permitting, transporting, processing, and marketing of Recovered Materials, and final disposition of non-Recovered Materials. G. Disposal Contractor shall bear all costs associated with the transportation and disposal of Solid Waste. RFP Page - 13 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX SECTION 4: PROPOSAL FORMAT AND EVALUATION 1. Submittal Instructions Proposals submitted in response to this RFP must be made in the official name of the firm or individual under which the business is conducted (showing the official business address) and the Proposer’s Acknowledgement (the cover page of this RFP) must be signed in ink by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the proposal. Proposer shall submit one (1) original and five (5) copies (total of 6) and an identical electronic copy on CD or flash drive in a sealed package. All electronic copies shall be in Microsoft Word or Adobe Acrobat in the most recent software version. In addition, a non-password protected copy of the completed Excel Financial Proposal Form file must be included with the electronic submission. Proposers agree to fully comply with the Public Records Act. Should deviations occur, the signed original submittal shall prevail. Submissions shall be portrait orientation, unbound, 8 ½” x 11” where practical, double-sided, and on paper with at least thirty percent (30%) post-consumer recycled-content. Please note page limits in each section. One (1) sheet of paper printed on both sides is considered two (2) pages. All forms provided and required shall be completed in entirety, typed or in blue or black ink. All originals must have original signatures in blue ink. 2. Proposal Content and Format The County requires a uniform format to ensure that all proposals are fairly evaluated. Proposals shall be organized as outlined below and shall include the information specified. Cover Letter Provide a cover letter indicating your company’s understanding of the requirements/scope of services/specifications of this formal solicitation. The letter must be a brief formal letter (no more than two (2) pages; a single sheet of paper printed double-sided is considered two (2) pages) from the Proposer that provides information regarding the company’s familiarity and interest in providing the requested services. A person who is authorized to commit the Proposer’s organization to provide the goods/services included in the response must sign the letter. Tab 1: Technical Proposal Proposer shall clearly and succinctly describe how it will perform the services requested in this RFP. The County is looking for proposals that maintain a high level of customer service while maximizing diversion, efficiency, and cost-effectiveness. The proposal shall be no more than twenty (20) numbered pages and, at a minimum, shall include the following information: a. Project Organization: Proposer shall present the system-wide approach to this project. Proposer shall include a project organization chart for all services proposed indicating titles and total number of personnel that would be devoted to work resulting from this RFP. Any joint