Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement EXHIBIT 4 – CALCULATION OF RATE ADJUSTMENT Rate Adjustment shall be applied to the Collection Component of the Collection Service Fee, Solid Waste Transfer and Processing/Disposal Fee, and Recyclables Transfer and Delivery Fee Ninety percent (90%) of the rate adjustment shall be based on seventy‐five percent (75%) of the change in the Consumer Price Index (CPI) between the month of June in the prior year (CPI1) and the month of June in the current year (CPI2). The CPI shall be the South Urban Region, All Items ‐ All Urban Wage Earners and Clerical Workers, published by the United States Department of Labor, Department of Labor Statistics (Series ID = CWUR0300SA0). Ten percent (10%) of the rate adjustment shall be based on the percentage change in the average monthly fuel price from July through June in the prior year (FI1) and the average monthly fuel price from July through June of the most recent year (FI2). If Contractor utilizes primarily CNG vehicles, fuel prices shall be based on the Henry Hub Gulf Coast Natural Gas Spot Price (dollars/million BTUs) published by the United States Energy Information Administration. If Contractor utilizes primarily diesel vehicles, fuel prices shall be based on the Lower Atlantic (PADD1C) No. 2 Diesel Ultra Low Sulfur Diesel (0‐15 ppm) Retail Prices (dollars per gallon) published by the United States Energy Information Administration. If any of the designated indices are discontinued or substantially altered, the County may select another relevant price index published by the United States Government or by a reputable publisher of financial and economic indices. The total rate adjustment is rounded to the nearest hundredth of a percent and in any given year shall not exceed two percent (2%) of the previous year’s respective fee. Excel Formula for Calculating the Rate Adjustment Rate Adjustment (%) = ROUND((((CPI2‐CPI1)/CPI1)*0.75*0.90)+(((FI2‐FI1)/FI1)*0.10),4) Where: “CPI1” = published CPI average for the month of June of the prior year “CPI2” = published CPI average for the month of June of the current year “FI1” = average published monthly fuel price from July through June of the year prior to FI2 “FI2” = average published monthly fuel price from July through June of the most recent year Sample Calculation of Rate Adjustment Assumptions: CPI1 = 225.838 FI1 = 3.9185 CPI2 = 230.195 FI2 = 3.8747 = ROUND((((230.195‐225.838)/225.838)*0.75*0.90)+(((3.8747‐3.9185)/3.9185)*0.10),4) = 1.19% Rate Adjustment of 1.19% is less than 2%, the maximum allowed and, therefore, is accepted. Sample Collection Component Adjustment using the Rate Adjustment: Assumption: Current Solid Waste Collection Component = $8.00 New Collection Component = ROUND($8.00*(1+0.0119),2) = $8.10 Page 43 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement EXHIBIT 5 – CALCULATION OF DISPOSAL COMPONENT ADJUSTMENT The Disposal Component of the fees provided in Exhibit 1 shall be adjusted whenever the Municipal Residential Solid Waste tipping fee at the Designated Facility is adjusted based on the percentage change rounded to the nearest cent. Sample Calculation of Disposal Component Adjustment Adjusted Disposal Component ($) = CD * (CTF2/CTF1) Where: “CD” = Current Disposal Component “CTFI” = Current Municipal Residential Solid Waste tipping fee “CTF2” = New Municipal Residential Solid Waste tipping fee Sample Calculation of Disposal Component Adjustment Assumptions: Current Disposal Component for Multi‐Family Collection of non‐compacting Solid Waste in containers <10CY = $2.37/cubic yard CTF1 = $49.80/Ton CTF2 = $50.80/Ton Disposal Component Adjustment: = ROUND (2.37*(50.80/49.80),2) = $2.42/cubic yard Page 44 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement EXHIBIT 6 – TECHNICAL SPECIFICATIONS FOR ROLL CARTS Following are minimum requirements for the Roll Carts as required within the scope of this Agreement. Construction and Design  Must meet ANSI Standards Z245.30 and AZ245.60 “Type B/G” containers, all rules, regulation, and laws pertaining to this product.  Roll Carts must be produced by a major manufacturer.  Roll Carts must be universal and compatible with and capable of withstanding all U.S. industry‐standard semi‐automated and fully‐automated collection systems.  The upper lift point shall be permanently molded into the Roll Cart and the lower must be a 1” diameter galvanized free floating metal bar or composite equivalent, securely attached to prevent failure or loss. Molded bars are unacceptable.  Roll Carts must be designed to prevent the Roll Cart from falling into the truck hopper when lifted and turned upside down using a semi‐automated collection system.  Interior and exterior of Roll Cart body must be smooth and uniform in appearance, and must be free of pockets, recesses, or significant intrusions that could trap debris.  The Roll Cart must be manufactured with a narrow width design to fit through a 30” door opening.  The Roll Cart must be manufactured with a foot operated tilt feature designed into the axle area to facilitate easy tipping. Size (Capacity)  Three different sized Roll Carts are required: (marketed volume) o Large = 94‐96 gallon o Medium = 64‐66 gallon o Small = 32‐35 gallon Materials  Must be rotationally or injection molded using medium to high density 100% recyclable polyethylene.  Minimum resin weight of unassembled Roll Cart, including cart body and lid, must be: o 30 pounds or greater for large Roll Cart o 22 pounds or greater for medium Roll Cart o 15 pounds or greater for small Roll Cart  Resin used in the manufacturing process must contain a minimum of 25% post‐ consumer recycled material.  All plastic parts must be stabilized against ultraviolet light deterioration with an UV stabilizer additive with no less than two fifths of one percent (.4%) by weight. Body  The body of the Roll Cart must be one piece.  The Roll Cart wall and bottom thickness must be a minimum of .150 inches for injected molded carts. For carts manufactured through a rotational molding process, wall thickness must have a minimum nominal wall thickness of .172” throughout the cart.  The body of the Roll Cart must be designed with a drag rail on the container bottom and reinforced in the area that contacts the ground with a molded‐in bottom wear strip.  The top of the body must be molded with a reinforced rim to add structural strength and stability to the container and to provide a flat surface for lid closure. This reinforced rim must have a raised inner perimeter. The rim of the Roll Cart must not be designed to have an inward radius to obstruct free flow emptying the material out of the container. Page 45 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement EXHIBIT 6 – Technical Specifications for Roll Carts (Cont’d) Lid  Lids must be of a configuration that they will not warp, bend, slump, or distort to such an extent that it no longer fits the body property or becomes otherwise unserviceable.  Lids must be watertight, prohibit vectors from entering, and odor emission from exiting.  The lid must be one‐piece construction and securely attached to the rear of the wheeled section of the Roll Cart using a rustproof, weather‐resistant fastener system.  The lid must be hinged to open by gravity to a position of 270 degrees from the closed position and hang open without stressing the lid, body, or tipping over the Roll Cart.  Lids must be designed to be easily removed in the event of damage or failure. Lid latches are unacceptable. Handle  Each Roll Cart must have a horizontal handle(s) to provide comfortable gripping areas for pushing or pulling the Roll Cart.  The handle shall be integrally molded into the body or lid, and only plastic surfaces shall be exposed to the hands of the user. Wheels/Axle  Roll Carts must be equipped with two (2) plastic molded or rubber wheels making the cart capable of being easily moved and maneuvered.  Wheels shall be snap‐on or attached in a way that prevents unintended detachment.  Wheels must be a minimum of 10 inches in diameter for large and medium Roll Carts and a minimum of 8