Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

billed as an individual unit or receive collection of Solid Waste in carts, dumpsters, or compactors with a single bill. Program Recyclables are collected once per week, Single Stream, in bins for Single Family Units and, on a subscription basis, in carts for Multi-Family Units. Recyclable materials currently accepted include newspapers (including inserts), corrugated cardboard, mixed paper (including brown paper bags, magazines, phonebooks, junk mail, white and colored paper, shredded paper in a bag, and paperboard), aluminum cans, plastic containers and bottles marked #1-#7, glass bottles and jars, tin and ferrous cans, and poly-coated cartons. Segregated Yard Trash is collected once per week from Single Family Units. Yard trash is containerized or placed in bundles less than fifty (50) pounds each whenever practical and with no dimension over six (6) feet in length and four (4) inches in diameter each. Items not easily containerized or bundled are collected unbundled. RFP Page - 5 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX Bulk Waste is collected once per week, or within seven Days of receiving a request for such a pickup, from Single Family Units. With the exception of individual items of household furniture or White Goods, Bulk Waste is limited to two (2) cubic yards per Dwelling Unit per collection event. Bulk Waste is collected in such a manner that allows separation of White Goods, E-Waste, tires, and other Recyclables upon delivery to one of the Transfer Stations. Table 2 provides the residential Tons collected and delivered to the Transfer Stations by WM pursuant to the current franchise for the past three calendar years. Table 2: Residential Collection Tonnage Material CY2015 Tons CY2014 Tons CY2013 Tons Garbage/Trash 37,673 38,380 37,040 Recyclables – Single Stream 3,491 3,473 3,303 Yard Trash 9,970 11,467 10,705 Total 51,134 53,320 51,048 The current Residential Solid Waste and Recycling Collection Franchise Agreement was renegotiated in 2010. The franchise agreement will expire September 30, 2016. The County provides billing and collection for Solid Waste and Program Recyclables collection services to residents that receive a bill from the County Water and Sewer Department. The County charges the franchisee a five percent (5%) administrative fee on the Contractor rate of accounts billed by the County. In October 2015, the County billed 25,342 residential accounts and the franchise billed 7,200 residential accounts. In the same month, franchisee serviced and billed approximately 200 multi-family accounts with approximately 170 roll carts and 280 containers. The franchisee is required to remit a four and one-half percent (4.5%) franchisee fee on gross revenue for Multi- Family Units receiving Solid Waste collection service in dumpsters or compactors. The current collection fee schedule is provided in Attachment B. The County does not guarantee tonnage or numbers of customers, containers, or level of service throughout the term of the agreement. 3. Transfer Stations Operations The County has contracted with WM for transfer station operations, transfer, and disposal of Solid Waste in addition to the transfer and processing of Recyclables. WM operates the County’s two Transfer Stations, the North Transfer Station (NTS) and South Transfer Station (STS). The scale house at NTS is operated by the County due to other County activities at the location. The STS is currently owned by WM through the franchise agreement, but at the expiration of the agreement, ownership will revert to the County. The County sets the tip fee at the Transfer Stations. WM transports Solid Waste to Springhill Landfill in Jackson County and is provided the option to transfer C&D to a permitted facility of its choosing. White Goods, tires, and E-Waste are managed by the County and processed through a third party. The current Solid Waste Transfer Station Operation Agreement was renegotiated in 2010 and will expire on September 30, 2016. The County currently pays WM $40.21 per Ton for the transfer and disposal of Solid Waste. The current tip fee schedule is provided in Attachment C. Recyclables delivered by or on behalf of the County, Municipalities, or by private citizens directly, or collected by the Contractor from Commercial Businesses in the County are accepted at no charge. Recyclables delivered by or on behalf of the County receive a revenue payment on the average market value. With the new contract the County intends to designate a processing facility for the transfer and delivery of Recyclables. RFP Page - 6 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX A. South Transfer Station The STS is situated on a 6.6 acre parcel located at 630 Transit Way, Fort Walton Beach, Florida. Approximately 3.5 acres of the parcel are used for transfer station operations, with the remainder being undeveloped or allocated to other uses such as roadways, storm water management facilities, or employee parking areas. The transfer station operations are primary conducted within a 20,000 sf (approximate area) transfer station building. The building houses the tipping floor and trailer loading area. The building is steel frame with metal siding and was originally constructed in 1989. A single story office building is located adjacent to and contiguous with the south side of the tipping area. The office building is approximately 1,400 sf in size and houses the reception area, administrative office, scale attendant area, restrooms, locker/shower facility, and employee lounge. Other miscellaneous structures on the site include a 100,000 gallon firewater storage tank, a fire sprinkler pump house, a fuel island, and a 10,000 gallon above ground diesel storage tank with containment. The STS is expected to remain in continuous operation over a minimum of 35 years. Adjacent to the STS is the Recycling Facility. The 6,500 sf metal structure is a partially open facility with a solid back wall and partial side walls. The facility was used at one time to bale Single Stream materials for transport. Currently Single Stream materials are tipped on the transfer station tip floor and loaded into trailers for transport. However, WM directs homogenous materials, such as segregated cardboard, to the Recycling Facility where the materials are baled and transported for marketing. No other processing of materials occurs at the facility at this time. The amount of Solid Waste accepted at the facility varies and the daily hauling capacity of the facility is approximately 550 tpd, which necessitates the temporary storage of minor amounts of waste during peak periods. When additional capacity is needed, additional transfer trailers are used. Stored putrescible wastes are not allowed to remain unprocessed for more than 48 hours. B. North Transfer Station The NTS is located at 1415 Charlie Day Road, Baker, Florida, the County’s Baker West Landfill. The transfer station operations are conducted primarily in the transfer station building that houses the tip floor and trailer loading area with a covered area of approximately 7,200 sf. The building is steel frame with metal siding on three sides. The loading area has a ten-foot overhang to minimize rainfall from blowing into the tipping floor and trailer loading areas. A modular office is located just east of the transfer station building. The office is approximately 500 sf in size and includes an office area and restroom. The NTS is expected to remain in continuous operation for at least 40 years. The transfer station has been designed for the loading of a 24-Ton transfer trailer and has an estimated capacity of 350 tpd (based on an 11-hour day). Putrescible waste is not allowed to remain unprocessed for more than 48 hours unless provisions are made to control vectors and odor. If vectors and odors are properly controlled, putrescible wastes may be stored for up to 7 Days. Any other unauthorized waste received by the facility shall be segregated and transported to an authorized disposal or recycling facility within 30 Days of receipt. Table 3 provides inbound Tons, broken down by material, received by the Transfer Stations in the past three calendar years. The tonnage data is provided for informational purposes only and the County makes no guarantee as to the quantity of waste delivered to the Transfer Stations in the future. In addition, the Transfer Stations also provide the service of certifying vehicle weight and does not charge military vehicles with ID and current orders for this service. RFP Page - 7 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX Table 3: Transfer Stations Inbound Tons and Tickets South Transfer Station CY2015 CY2014 CY2013 (Contractor-run Scalehouse) Tons Tickets Tons Tickets Tons Tickets MSW 102,908 22,379 101,855 21,039 106,430 21,777 C&D - Host 4,057 889 5,260 1,175 4,685 924 Recyclables 10,362 3,851 9,418 3,519 8,202 4,028 Certified Weight/Other - 1,724 - 1,964 - 1,704 Subtotal 117,327 28,843 116,533 27,697 119,317 28,443 North Transfer Station CY2015 CY2014 CY2013 (County-run Scalehouse) Tons Tickets Tons Tickets Tons Tickets MSW 10,529 22,508 10,806 21,573 14,168 21,183 C&D - Host 187 50 156 34 475 93 Subtotal