Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

storm water conveyance system (ditches). Contractor shall also be responsible for monitoring and collecting litter along access road(s) on a weekly basis at a minimum, and more often, if needed. 4.2.7.6. Contractor shall maintain and repair fencing, gates, lighting, and signage. Contractor shall maintain the security of the facilities, including the existing security system, of which the County owns and shall have full monitoring access. 4.2.7.7. Contractor shall be responsible for roadways and parking areas at the facilities, including repair, resurfacing, restriping, and any other maintenance needs. 4.2.7.8. Contractor shall be responsible for the cost of all improvements to the Transfer Stations that are necessary to operate effectively and efficiently, including all facility modifications, capital improvement, equipment maintenance, repairs, and purchases. Page 22 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement Such improvements shall be made only upon prior written consent by the Contract Manager, which shall not be unreasonably withheld. Detailed documentation shall be submitted to the County with any request for such improvements. 4.2.7.9. Contractor shall take corrective action immediately to all requests by the Contract Manager to improve care and maintenance of Transfer Stations’ grounds, buildings, equipment, and systems according to the terms of this Agreement. Contractor shall resolve all issues within three (3) Days, unless a different timeframe is agreed upon by the Contract Manager. County Access Contractor shall afford reasonable access at any reasonable time to the Transfer Stations by the County, its authorized agents or public authorities having regulatory jurisdiction over the facilities. Such visits shall be conducted in a manner so as to cause minimum interference with the performance of Contractor’s responsibilities pursuant to this Agreement. All persons conducting such visits shall provide appropriate identification and shall comply with Contractor’s established safety rules and regulations. Transportation of Waste Contractor shall be responsible for all transportation of Solid Waste, except White Goods and tires, once it has been accepted for disposal at the Transfer Stations to a facility of its choosing. Contractor shall transport E‐Waste to the County facility designated by Contract Manager. Contractor shall transport Recyclables to the Designated Facility. Tip Fees The County shall be responsible for the setting and collection of charges associated with all waste received at the Transfer Stations, except as provided herein. 4.5.1. Acceptable Waste The rates charged for Acceptable Waste will be established by County. If a waste load is too small to be accurately weighed by the Transfer Stations’ scales, a flat rate shall be charged to the customer per vehicle as established by County ordinance No. 00‐08 and any amendments thereto. 4.5.2. Construction and Demolition Debris The County shall allow the Contractor to utilize the Transfer Stations to receive, consolidate, and transfer C&D material should the Contractor desire. The County shall charge the Contractor ten dollars ($10.00) per Ton host fee for C&D material delivered to the Transfer Stations. This C&D material shall not be subject to any additional charges or costs, including tipping fees, by the County or Contractor, and it shall be the Contractor’s sole responsibility for the transportation and disposal of such materials. 4.5.3. Cash Receipts Customers not having a charge account with the County will pay for waste disposal at each time a load is taken to the Transfer Stations. The fees collected by the Contractor shall be based on the prices established by the County. The Contractor shall be responsible to receive payment from the customer and hold cash receipts in a safe location until the County makes collection, which will be daily, Monday through Thursday. The County shall reconcile the cash receipts to the WasteWorks reports. The Contractor shall be liable for any errors in collection of fees. ARTICLE 5. RECYCLABLES Designated Recycling Facility The County shall determine the Designated Recycling Facility. Page 23 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement Materials Acceptance Beginning on the Commencement Date, Contractor shall transfer and deliver all Recyclables received at the Transfer Stations to the Designated Recycling Facility. Recyclables shall be transferred and delivered to the Designated Recycling Facility only during facility operating hours. The County reserves the right to add or delete Recyclable Materials as part of the County’s Program Recyclables. ARTICLE 6. SOLID WASTE PROCESSING AND DISPOSAL [This Article will be modified based on negotiations with the Successful Proposer.] ARTICLE 7. PERSONNEL Contact Information Within three (3) Days following the Effective Date, Contractor shall provide the Contract Manager with a written list containing the names, addresses, emails, and telephone numbers of Contractor’s operations manager(s), service transition manager, and all other key personnel. Contractor shall identify emergency contacts with the ability to respond within sixty (60) minutes of being contacted by the Contract Manager, or other County representative. Contractor shall notify the County within twenty‐four (24) hours of any staffing or contact information changes. Employees Contractor shall implement and maintain a drug‐free workplace program. Contractor shall devote sufficient personnel, time, and attention to its operations under this Agreement to ensure that its performance will be satisfactory to the County. Contractor shall use competent, qualified, sober personnel to provide services pursuant to this Agreement. Contractor shall only utilize personnel in providing services pursuant to this Agreement that have passed criminal background checks. All of Contractor’s personnel shall maintain a courteous and respectful attitude at all times. Contractor shall instruct its employees to avoid loud or profane language at all times during the performance of their duties under this Agreement. Contractor’s employees shall not conduct themselves in a negligent, disorderly, or dishonest manner. Contractor shall furnish each employee with an appropriate means of identifying him or her as an employee of Contractor. Contractor’s employees that have the potential to come into contact with the public shall, at a minimum, have a uniform or shirt with company logo and a name tag. Contractor’s employees shall wear the identification at all times while on duty. Contractor shall provide appropriate operating and safety training for all personnel, including meeting training requirements to meet all Applicable Law. Each vehicle operator shall at all times carry a valid driver’s license for the type of vehicle that is being driven. Contractor shall comply with all Applicable Law relating to wages, hours, and all other laws relating to the employment or protection of employees, now or hereafter in effect. Page 24 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement Contractor shall, wherever possible, employ its personnel from residents of Okaloosa County. County’s Right to Request Removal The County reserves the right to disapprove and request removal of any Contractor personnel assigned to the County’s work. Such disapproval or request shall be for reasonable cause only and shall be addressed in writing to Contractor. Notwithstanding the foregoing, Contractor shall not be required to take any action with regard to Contractor’s personnel that would violate any Applicable Law. ARTICLE 8. RECORD KEEPING AND REPORTING Record Keeping Contractor shall maintain records in accordance with generally accepted management principles and practices. The County shall have access to such books, records, data, documents, and other reports during normal operating hours. Contractor will provide proper facilities for such access and inspection. The Florida Public Records Act, Chapter 119 of the Florida Statutes, may have application to records or documents pertaining to this Agreement, and Contractor acknowledges that such laws have possible application and agrees to comply with all such laws. The County shall have the right to perform audits of Contractor’s records at the County’s expense, whenever the County deems it necessary. Record Format Contractor records required herein shall be maintained in electronic format utilizing Microsoft software, or in a format approved by the Contract Manager. Daily Report Within one (1) Day of occurrence, Contractor shall electronically notify the Contract Manager of any of the events listed below, in a format approved by the Contract Manager, which may include use of the service verification system reports, if applicable. If no such events occur, no notification is necessary. Collection services non‐collection events as specified in Article 3.5.7. Incidences of personal injury or property damage, including vehicular damage,