Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

Stations on the following Holidays: New Year’s Day, Thanksgiving, and Christmas. 4.2.4.3. The County reserves the right to require the opening and operating of the Transfer Stations outside of the regular hours during times of emergency or urgent need. The Contractor shall staff and equip the facility to meet the needs of the County during such emergency openings. 4.2.5. Acceptance of Waste In accordance with applicable operational protocol established by Contractor and with the approval of the County, Contractor shall provide, operate, and maintain facilities for the receipt of Acceptable Waste. Contractor shall assume ownership of all waste once tipped at the Transfer Stations. The County makes no assurances or guarantees regarding the quantity of materials that will be delivered to the Transfer Stations. 4.2.5.1. Acceptable Waste: Contractor shall process Acceptable Waste received at the Transfer Stations in accordance with all Applicable Law and in a manner which would not pose a threat to public health and safety. 4.2.5.2. Unacceptable Waste: Contractor shall exercise its best efforts to avoid the acceptance of Unacceptable Waste at the Transfer Stations. Contractor shall process all Unacceptable Waste received at the facilities in accordance with Applicable Law and in a manner which will not pose a threat to public health and safety. Contractor shall indemnify the County for any liability claims or damages imposed as a consequence of Contractor’s failure to process such material in accordance with Applicable Law. 4.2.6. Operations 4.2.6.1. Contractor shall be responsible for and shall bear all costs and expenses associated with operating and maintaining the Transfer Stations in full compliance with the FDEP Transfer Station Permits, Operations Plans, Applicable Law, and this Agreement. 4.2.6.2. Contractor shall weigh and record all inbound and outbound vehicles carrying materials, including transfer trucks, at the STS. Each vehicle delivering waste or recyclables shall be properly identified and authorized in a manner satisfactory to the County and Contractor. Weights of all materials shall be recorded in the County’s WasteWorks system. Page 20 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement 4.2.6.3. The weight of all materials shall be determined using the scales at the Transfer Stations. Contractor shall, at least every six (6) months, test the accuracy of the STS weight scales. The scales shall be tested by a scale company registered with the Florida Department of Agriculture and Consumer Services. 4.2.6.4. Contractor shall regularly, at a minimum every ninety (90) Days, update tare weights used to determine material weights. 4.2.6.5. Recyclables shall at no time be mixed with Solid Waste. 4.2.6.6. Contractor shall remove waste from the tipping floors in accordance with operating permits. 4.2.6.7. Contractor shall not store Recyclables or Recovered Materials in the facilities’ outdoor areas unless fully contained and protected from the elements within a vehicle or container; storage on the ground or use of tarps is not acceptable. Recyclables and Recovered Materials will be transported offsite as soon as sufficient quantities are accumulated. 4.2.6.8. Contractor shall separate tires, White Goods, and E‐Waste delivered to the Transfer Stations from the waste stream and place them in separate containers as provided by the County. 4.2.6.9. Contractor shall remove any Unacceptable Waste delivered to the Transfer Station from the waste stream and shall properly manage and dispose of such Unacceptable Waste. 4.2.6.10. Contractor shall operate the facilities to allow for a turnaround time of not more than twenty (20) minutes after being weighed in at the scale house on a first‐in, first‐out basis. 4.2.6.11. Contractor shall be responsible for all utility costs, including water, sewer, electrical and telecommunication associated with the operation of the Transfer Stations and will timely pay all utility costs and associated taxes and other governmental charges. 4.2.6.12. Contractor shall be responsible for treating, hauling, and disposing of all leachate. Leachate shall be pre‐treated in accordance with permit requirements and to meet all Applicable Law. 4.2.6.13. Contractor shall immediately notify the Contract Manager of any personal injury or damage to public or private property caused by Contractor during the provision of services. Wherever such property is damaged due to the activities of Contractor, it shall be restored to its original condition by Contractor at Contractor’s expense within forty‐ eight (48) hours. 4.2.6.14. Contractor shall accommodate tours, hosted by the County, by appointment. 4.2.6.15. The County shall be entitled to have its designated representatives at the Transfer Stations at all time and Contractor shall designate a suitable site for an office if required by the County. The County shall further have the right to station its employees at all weigh scales to verify the correctness of the weight records and Contractor shall provide reasonable space for said employees. 4.2.6.16. Contractor shall keep a written record of all complaints it receives (either directly or through the County) regarding Contractor’s service under this Agreement in a format approved by the Contract Manager. Contractor shall resolve all complaints as expeditiously as possible and shall take whatever steps are necessary to remedy the cause of a complaint within twenty‐four (24) hours after receiving a complaint from a customer or the County. Page 21 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement 4.2.6.17. The County may from time to time, and at least annually, conduct an inspection of the operation and maintenance of the Transfer Stations. The inspection may include staff interviews, review of maintenance records, complaint log, monitoring data, and personal observations. Prior notice of an inspection is not required. The inspection may also include, but is not limited to, the following topics:  Adherence to Transfer Station Permits conditions  Adherence to the Operations Plans  Noise abatement  Litter and pest control  Facility maintenance  Odor control 4.2.7. Facilities 4.2.7.1. Contractor shall maintain and keep in good condition and repair the Transfer Stations buildings, interior and exterior, including repair of any damages as well as wear and tear from normal operations. The buildings shall be maintained to the satisfaction of the Contract Manager. Contractor shall ensure janitorial services are provided daily in heated and/or air conditioned spaces. Contractor shall maintain detailed maintenance records for all aspects of the Transfer Stations. 4.2.7.2. Contractor shall maintain and/or replace as appropriate all rolling stock utilized by the Contractor in performance of this Agreement. 4.2.7.3. Contractor shall establish a written procedure, which must meet the approval of the Contract Manager, for monitoring the wear on the tip floors and repairing tip floors before the wear has progressed to the point that further wear could jeopardize the renewal of the floor surface or involve replacement of the steel reinforcement in the floor. Contractor shall be responsible for all tipping floor maintenance, repairs, resurfacing, and replacement. The Transfer Stations floors shall each be resurfaced by Contractor at least once during the term of this Agreement. 4.2.7.4. Contractor shall maintain all of the systems and equipment at the Transfer Stations in safe and good working order following normal preventive maintenance procedures as specified by the various equipment manufacturers, including but not limited to, all labor and parts (e.g., tires, filters, fluids and hoses). Systems and equipment include, but are not limited to, pressure washing system, odor control system, leachate system, exhaust fans, and the emergency generator. 4.2.7.5. Contractor shall maintain the grounds and landscaping of the Transfer Stations in neat, clean, and litter‐free condition. This includes, but is not limited to, weekly, or as needed based on seasonality, mowing of the grounds and landscape service as seasonal vegetative growth requires. Contractor shall maintain