Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

........................................................................................................................................ 22 10. Disqualification of Respondents ........................................................................................................... 22 11. Award of Contract ................................................................................................................................. 22 12. Protest .................................................................................................................................................... 22 13. Payments ............................................................................................................................................... 23 14. Discrimination ....................................................................................................................................... 23 15. Public Entity Crime Information ........................................................................................................... 23 16. Conflict of Interest ................................................................................................................................ 23 17. Reorganization or Bankruptcy Proceedings .......................................................................................... 23 18. Investigation of Respondent .................................................................................................................. 23 19. Authority to Piggyback ......................................................................................................................... 24 20. No Contact Clause ................................................................................................................................. 24 21. Review of Procurement Documents ...................................................................................................... 24 22. Protection of Resident Workers ............................................................................................................ 24 23. Equal Employment Opportunity; Non-Discrimination ......................................................................... 24 24. Non-Collusion ....................................................................................................................................... 24 25. Unauthorized Aliens/Patriot’s Act ........................................................................................................ 25 Form A – Collection Service References ......................................................................................................... 35 Form B – Transfer Station Operations References........................................................................................... 39 Form C – Alternative Solid Waste Processing Reference ................................................................................ 40 Attachment A: Draft Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment B: Current Collection Rates Attachment C: Current County-Set Tip Fees Attachment D: Multi-Family Customer List (October 2015) RFP Page - 2 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX SECTION 1: GENERAL INSTRUCTIONS TO PROPOSERS 1. Project Description The intent of this procurement process is to enter into an agreement with a single contractor to (a) provide Residential Solid Waste, Recyclables, Yard Trash, and Bulk Waste Collection in the Service Area, (b) provide Multi-Family Solid Waste and Recyclables Collection in the Service Area, (c) operate the County’s North and South Transfer Stations, (d) provide transportation of Recyclables to a processing facility, and (e) provide transportation of Solid Waste to either a processing facility or a disposal facility. The County encourages Proposers to assemble teams, if necessary, that are capable of competitively providing all of the services required in this RFP. Should a governmental entity submit a proposal, the County is willing to enter into an interlocal agreement. The County reserves the right to award to the Proposer submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the County, and to waive any irregularity or technicality in proposals received. Definitions used in this RFP are defined in the draft Agreement (Attachment A). 2. Procurement Schedule The following schedule will be followed for this procurement: Advertisement Date Month Day, 2016 Mandatory Pre-Proposal Meeting Month Day, 2016 at 10:00 a.m. CT Deadline for Questions Month Day, 2016 at 3:00 p.m. CT Submittal Deadline Month Day, 2016 at 3:00 p.m. CT All times, dates, and actions are subject to change. A mandatory pre-proposal meeting will be held at the Purchasing Office, 5479-A Old Bethel Road, Crestview, Florida on Month Day at 10:00 A.M. (CT) to provide an opportunity for Proposers to discuss the proposal. If the pre-proposal meeting is not attended, a Proposer’s submittal will not be considered. Optional site visits to the Transfer Stations will be scheduled for the afternoon of the pre-proposal meeting. RFP Page - 3 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX SECTION 2: BACKGROUND 1. Background Information Okaloosa County (County) is located in the northwestern portion of the State of Florida. The City of Crestview is the County seat. The estimated population in 2015 was 110,280 for the unincorporated areas and 191,898 for the entire County.1 The County encompasses 930 square miles of land. Figure 1: Location of Okaloosa County (Florida Panhandle Region) This background information explains the County’s current residential Solid Waste and Program Recyclables collection, Transfer Stations, and processing and disposal system. Proposers should be aware that, through this RFP process, the County is considering a variety of changes to the existing system including, but not limited to, bundling services, consolidating service areas, requesting multiple Residential Collection Service level options, designating a Recyclables processing facility, and utilizing proven technologies for waste processing. The County’s primary objectives are to obtain quality service, secure the best prices for services, and increase diversion to reach the Florida Legislature’s goal of achieving 75% recycling by the year 2020. The intent of this procurement process is to enter into an agreement with a single contractor to (a) provide Residential Solid Waste, Program Recyclables, Yard Trash, and Bulk Waste Collection in the Service Area, (b) provide Multi-Family Solid Waste and Recyclables Collection in the Service Area, (c) operate the County’s Transfer Stations, (d) 1 Source: University of South Florida, Bureau of Economic and Business Research, October 2015. RFP Page - 4 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX provide transportation of Recyclables to a processing facility, and (e) provide transportation of Solid Waste to either a processing facility or a disposal facility. The County encourages Proposers to assemble teams, if necessary, that are capable of competitively providing all of the services required in this RFP. Should a governmental entity submit a proposal, the County is willing to enter into an inter-local agreement. The County reserves the right to award to the Proposer submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the County, and to waive any irregularity or technicality in proposals received. 2. Collection Services The County is responsible for providing solid waste management services to unincorporated areas of the County. The current franchisee, Waste Management Inc. of Florida (WM), provides exclusive residential Solid Waste and Program Recyclables collection for Single Family and Multi-Family Units within five designated service areas. The County anticipates consolidating the service areas and retaining a single service provider. The County has drop-off facilities at the Transfer Stations for Recyclables, White Goods, tires, and E-Waste, as well as household hazardous drop-off facilities in north county and south county. Yard Trash is typically directed to the Baker or Wright Landfills for processing by the County. The Service Area map, provided in Exhibit 2 of Attachment A, identifies the location of County facilities. Each municipality within the County is responsible for its own solid waste collection program. Either the municipality or a contracted service provider provides collection of residential and commercial solid waste and residential Program Recyclables. Table 1 below provides the current collection provider and contract expiration information for each municipality in the County. Table 1: Municipality Service Provider and Contract Expiration Municipality Service Provider Contract Expiration Cinco Bayou Waste Management 12/31/20 Crestview Waste Pro 9/30/18 Destin Waste Management 9/30/16 Fort Walton Beach City N/A Mary Esther Waste Management 12/30/18 10/31/17 (Commercial) Niceville Waste Management 10/31/22 (Residential) Shalimar Waste Management 4/30/16 Valparaiso City N/A The County’s current franchise includes exclusive collection service for Single Family and Multi-Family Units. Single Family Units receive twice per week curbside collection of Solid Waste in 96-gallon roll carts. Multi- Family Units with curbside access may choose to receive collection service at the same level as Single Family Units and be