Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

(≥10CY) may be negotiated for a fair and equitable collection service rate. However, the container maintenance fee and per pull collection fee shall not exceed the fees provided in Exhibit 1. 3.6.3. Recyclables Collection Contractor shall collect Program Recyclables from Multi‐Family Units on a subscription basis at a frequency agreed upon by the customer and the Contractor. Contractor shall provide a sufficient number and size of containers for the accumulation of Program Recyclables upon request by the customer. The County retains the right to determine the appropriate number and size of containers. 3.6.4. Hours and Holidays 3.6.4.1. Multi‐Family Collection Service shall take place between 7:00 a.m. and 7:00 p.m. Monday through Friday. Any variation must be previously approved by the Contract Manager. 3.6.4.2. Contractor shall not provide Multi‐Family Collection Service on Holidays. In the event Multi‐Family Collection Service falls on a Holiday, collection services shall be provided the next Day. Containers 3.7.1. Customer‐Provided Containers Contractor shall replace personal containers used for Yard Trash of a Residential Customer within three (3) business days after being notified by the County or customer that Contractor or its employees damaged the customer's container. Contractor shall provide a replacement container (as applicable) that is similar in style, material, quality, and capacity to the customer's original container. Contractor is not responsible for a replacement container if it can satisfactorily prove to the Contract Manager that neither Contractor nor its employees damaged the Customer’s container. 3.7.2. Residential Roll Carts 3.7.2.1. Prior to the Commencement Date and in accordance with transition plan specified in Article 3.4.1., Contractor shall provide Solid Waste and Recyclables Roll Carts for all Page 10 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement Residential Customers. All Roll Carts must meet the technical specifications provided in Exhibit 6. The standard program‐sized Roll Carts include a ninety‐six (96) gallon cart for Solid Waste and a ninety‐six (96) gallon cart for Program Recyclables to be issued to each Residential Customer. Alternatively‐sized Roll Carts shall be made available upon customer request. 3.7.2.2. The County will inform residents of options for repurposing or recycling the recycling bins used prior to the Commencement Date. Recycling options include delivery of recycling bins to the Transfer Stations or placing bins curbside during the first week of carted collection service. If placed curbside, Contractor shall collect and deliver bins to the Transfer Stations for recycling. 3.7.2.3. If a customer generates large quantities of Solid Waste, the customer may request one (1) additional Roll Cart to accommodate the extra materials. There shall be no charge for the delivery on additional Roll Carts for Solid Waste. The fee for collection service on a second Roll Cart is provided in Exhibit 1. 3.7.2.4. If a customer generates large quantities of Program Recyclables, the customer may request on (1) additional Roll Cart to accommodate the extra materials. There shall be no charge for the delivery or collection service for additional Roll Carts for Program Recyclables. 3.7.2.5. Ownership of all Roll Carts provided by the Contractor for Residential Collection Service shall rest with Contractor until expiration or termination of this Agreement, at which point ownership shall rest with the County. 3.7.2.6. Maintenance and repair of all Roll Carts are the sole responsibility of the Contractor. All repair and replacement costs shall be borne by the Contractor. 3.7.2.7. Contractor shall repair or replace a Roll Cart within three (3) business days of receiving notice from the County or customer of the need for repair, or if identified unserviceable by Contractor. 3.7.2.8. Roll Carts shall be delivered to new customers within three (3) business days from the date of request with a County‐approved new customer information packet attached and protected from inclement weather. 3.7.3. Multi‐Family Roll Carts 3.7.3.1. All Roll Carts used for the collection of Solid Waste or Recyclables from Multi‐Family Customers must meet the technical specifications provided in Exhibit 6. 3.7.3.2. Ownership of Roll Carts provided by the Contractor for Multi‐Family Collection Service shall rest with Contractor until expiration or termination of this Agreement, at which point ownership shall rest with the County. Designated Facility All Solid Waste, Recyclables, Yard Trash, and Bulk Waste collected by the Contractor pursuant to this Agreement must be delivered to a Designated Facility, unless otherwise approved by the Contract Manager in writing. Contractor may tip all materials collected from Residential Customers at no cost to the Contractor. Contractor may tip Recyclables collected from Multi‐Family Customers at no cost to the Contractor. Contractor must pay the commercial tip fee for all Solid Waste collected from Multi‐Family Customers. The Designated Facilities are as follows:  Solid Waste and Bulk Waste: North Transfer Station or South Transfer Station  Recyclables: South Transfer Station  Yard Trash: Baker Landfill or Wright Landfill Page 11 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, and Processing/Disposal Agreement Attachment A: Draft Agreement Additional Responsibilities 3.9.1. Restrictions on Collection of Mixed Loads 3.9.1.1. Contractor shall collect Solid Waste, Yard Trash, Bulk Waste and Recyclables generated in the Service Area pursuant to this Agreement separate from any materials generated outside of the Service Area. 3.9.1.2. Contractor shall collect Solid Waste, Recyclables, and Yard Trash separate from each other unless allowed by written approval of the Contract Manager. 3.9.1.3. Contractor shall not mix or commingle Recyclables with Solid Waste. Contractor shall collect Recyclables from Residential and Multi‐Family Customers pursuant to this Agreement separate from Recyclables collected from commercial customers. If Recyclables from commercial businesses are commingled with Recyclables collected from Residential or Multi‐Family Customers, the entire load shall be considered residential Recyclables collected on behalf of the County for the purposes of revenue payment. 3.9.1.4. Contractor shall collect Bulk Waste in a manner that allows separation of White Goods, E‐Waste, tires, and other Recyclables, as identified by the County, at the Transfer Stations. 3.9.2. Routes and Schedules 3.9.2.1. Contractor shall not change the scheduled residential collection days unless Contractor receives the Contract Manager’s prior authorization. The Contract Manager’s approval of such changes shall not be unreasonably withheld. In the event of a permanent change in routes or schedules that will alter the day of collection, the Contractor shall notify all affected customers in writing or other manner approved by the Contract Manager not less than two (2) weeks prior to the change. 3.9.3. Manner of Collection 3.9.3.1. All containers and Roll Carts shall be completely emptied and placed back in an upright position at the point where collected. Containers with an unattached lid shall be completely emptied and placed back in an upright or inverted position with the lid set on top, or placed beside the container, at the point where collected. Roll Carts shall be placed with the lid in the closed position. 3.9.3.2. Contractor shall provide all collection services with as little noise and disturbance as possible. 3.9.3.3. No trespassing by Contractor’s employees will be permitted. No Contractor employee shall remove or tamper with any property not placed for collection. 3.9.3.4. All collection vehicles shall remain on the right‐hand side of the road when providing collection service and at no time shall collection crews cross to the left‐hand side of the road to retrieve containers, Roll Carts, or materials that have been set out for collection. 3.9.3.5. Contractor’s vehicles shall not unduly interfere with vehicular or pedestrian traffic and shall not be left on the street unattended. 3.9.4. Protection of Private and Public Property 3.9.4.1. Contractor acknowledges that collection points on rights‐of‐way are frequently co‐ located with other utility easements. Therefore, particular attention shall be given to the location of water meters, transformers, guy wires, utility poles, and irrigation structures. Authorization to use the easement does not abrogate