Okaloosa County BOCC — April 5, 2016 — 2016 Solid Waste Procurement - FINAL — reading text

REQUEST FOR PROPOSALS (RFP) & RESPONDENT’S ACKNOWLEDGEMENT RFP TITLE: RFP NUMBER: Solid Waste & Recyclables Collection, Transfer, RFP XXXXXX and Processing/Disposal MANDATORY PRE-PROPOSAL MEETING: Month XX, 2016 10:00 A.M. CT LAST DAY FOR QUESTIONS: Month XX, 2016 3:00 P.M. CT SUBMITTAL DEADLINE: Month XX, 2016 3:00 P.M. CT NOTE: PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE WILL NOT BE CONSIDERED. All envelopes containing sealed proposals must reference the “RFP Title,” “RFP Number,” and the “RFP Deadline.” Okaloosa County is not responsible for lost or late delivery of proposals by the U.S. Postal Service or other delivery services used by the respondent. Neither faxed nor electronically submitted proposals will be accepted. Proposals may not be withdrawn after the submittal deadline. RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR PROPOSAL. PROPOSALS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE RESPONDENT. COMPANY NAME MAILING ADDRESS CITY, STATE, ZIP FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN): TELEPHONE NUMBER: EXT: FAX: EMAIL: I CERTIFY THAT THIS PROPOSAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING A PROPOSAL FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS PROPOSAL AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS PROPOSAL FOR THE RESPONDENT. AUTHORIZED SIGNATURE: TYPED OR PRINTED NAME TITLE: DATE Rev: September 22, 2015 Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX NOTICE TO RESPONDENTS RFP Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed proposals until 3:00 p.m. (CT) XXXXXX 2016, for the Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal. Interested Respondents desiring consideration shall provide an original and five (5) copies (total of 6) and an identical electronic copy on a CD or flash drive of their Request for Proposals (RFP) response. In addition, Respondents shall also provide a non-password protected copy of the completed Excel Financial Proposal Form file with their electronic submission. Submissions shall be portrait orientation, unbound, 8 ½” x 11” where practical, double-sided, and on paper with at least thirty percent (30%) post-consumer recycled-content. All originals must have original signatures in blue ink. Proposal documents are available for download by accessing the Okaloosa County website at http://www.co.okaloosa.fl.us/purchasing/home then accessing the link “View Current Solicitations” or by accessing the Florida Purchasing Group website at http://www.floridabidsystem.com/Bids/ViewOpenSolicitations.asp. Submittals must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 3:00 p.m., MONTH DAY, 2016 in order to be considered. All proposals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Respondents using mail or delivery service assume all risk of late or non-delivery. All submittals must be in sealed envelopes reflecting on the outside thereof “Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal,” “RFP Number,” and “RFP Deadline.” Failure to clearly mark the outside of the envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the respondent submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal Okaloosa County Purchasing Department 5479-A Old Bethel Road Crestview, FL 32536 Zan Fedorak Date Purchasing Manager OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Charles K. Windes, Jr. Chairman RFP Notice to Respondents OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................................... 1 SECTION 1: GENERAL INSTRUCTIONS TO PROPOSERS ....................................................................... 3 1. Project Description .................................................................................................................................. 3 2. Procurement Schedule ............................................................................................................................. 3 SECTION 2: BACKGROUND ......................................................................................................................... 4 1. Background Information ......................................................................................................................... 4 2. Collection Services .................................................................................................................................. 5 3. Transfer Stations Operations ................................................................................................................... 6 A. South Transfer Station .................................................................................................................... 7 B. North Transfer Station .................................................................................................................... 7 4. Waste and Recyclables Composition ...................................................................................................... 8 SECTION 3: SCOPE OF WORK ................................................................................................................... 11 1. Term of Contract ................................................................................................................................... 11 2. Collection Services ................................................................................................................................ 11 A. Residential Collection Service...................................................................................................... 11 B. Multi-Family Collection Service .................................................................................................. 12 3. Transfer Stations Operations & Disposal .............................................................................................. 12 A. Facilities ....................................................................................................................................... 12 B. Days/Hours of Operation .............................................................................................................. 12 C. Equipment..................................................................................................................................... 12 D. Permits .......................................................................................................................................... 12 E. Recyclables ................................................................................................................................... 13 F. Material Recovery (optional)........................................................................................................ 13 G. Disposal ........................................................................................................................................ 13 SECTION 4: PROPOSAL FORMAT AND EVALUATION ........................................................................ 14 1. Submittal Instructions ........................................................................................................................... 14 2. Proposal Content and Format ................................................................................................................ 14 3. Proposal Evaluation............................................................................................................................... 18 A. Evaluation Criteria ........................................................................................................................ 19 B. Selection Process .......................................................................................................................... 19 SECTION 5: GENERAL SERVICES SPECIAL PROPOSAL CONDITIONS ............................................ 20 1. Pre-Proposal Activity ............................................................................................................................ 20 2. Preparation of Proposal ......................................................................................................................... 20 3. Integrity of Proposal Documents........................................................................................................... 21 4. Submittal of Proposal ............................................................................................................................ 21 5. Modifications & Withdrawal of Proposal ............................................................................................. 21 6. Proposals to Remain Subject to Acceptance ......................................................................................... 21 7. Drug-Free Workplace ............................................................................................................................ 21 8. Conditional & Incomplete Proposals .................................................................................................... 22 RFP Page - 1 OKALOOSA COUNTY Okaloosa County Solid Waste & Recyclables Collection, Transfer, and Processing/Disposal RFP# XXXXXX 9. Proposal Price