Okaloosa County School Board — Regular Meeting, February 12, 2024 — reading text

the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 02.12.2024.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-02-12.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Revised Fiscal Year 2023-2024 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Revised Fiscal Year 2023-2024 Child Care Fees. Public Content The School Board approved the Child Care Fees for Fiscal Year 2023-2024 on April 10, 2023. Plew Child Care is requesting the following change to employee discounts: Active OCSD Employees will be responsible to pay full price for summer field trips. All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments Plew Updated 20240131.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : Yes Dollar Amount : $75,172.74 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve an increase of $44,655.38 to PO 24005052, for a revised total of $75,172.74. Public Content Request approval to increase PO 24005052 another $44,655.38, for a revised total of $75,172.74. The increase, an additional $6,379.34 per month for seven (7) months, is required to extend the lease of rental of equipment used at Davidson Middle School for the HVAC replacement project. The purchase is made through OMNIA Contract/Racine #3341, and funding for the increase will be paid from General Fund. Copies of the change order and original purchase order are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE DOCUMENTS.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: School Health, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : Yes Dollar Amount : $55,695.82 Budgeted : Yes Budget Source : General Fund, Project 8084 Student Safety Recommended Action : Motion to approve the purchase of Automated External Defibrillator (AED) supplies from School Health in the amount of $55,695.82. Public Content Request approval to purchase Automated External Defibrillator (AED) supplies from School Health in the amount of $55,695.82. The purchase is made through Sourcewell Contract #022422-SHC and funds will be paid from General Fund, Project 8084 Student Safety. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 226-4815. File Attachments QUOTE.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 2023 - 2024 SAC Membership for the Okaloosa County Schools, presented by Sheila Lightbourne, Assistant Superintendent, Academics and Student Services, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2023-2024 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership