Okaloosa County BOCC — July 14, 2014 — PS Budget PPT FY2015

Public Safety 2015 Budget Review July 14, 2014  E911 Funding from State of Florida Wireless Wireline County County 3% 1% Receives 1% Receives 3% Wireless 25% Cost Rural Recovery Assist. Rural 71% Assist. State 97% State E911 E911 Admin Admin • Of the $.50 fee collected by the State, Okaloosa County E911 receives $.48 for wireline devices and $.35 for wireless devices. • These figures will change January 1, 2015, when the $.50 fee will change to $.40 in order to begin collecting E911 fee on pre-paid phone services. • There will be a special disbursement to counties from the State Trust fund to offset the funding impact with the fee reduction. • Language in legislation allows E911 Board to raise the fee back to $.50 in FY15. • Okaloosa County maintains reserve 911 funding, which is only allowable to be used for capital improvement, system replacement or system enhancement projects.  Okaloosa E911 Revenue History $700,000 $600,000 $500,000 $400,000 Wireless $300,000 Wireline $200,000 $100,000 $- 2009 2010 2011 2012 2013 • E911 Wireline Revenue decline based on consumers migrating to single phone (wireless). • Statewide E911 impact on revenue due to lack of pre-paid wireless phone fee collection, which will change on January 1, 2015. Okaloosa E911 Revenue History $1,400,000 $1,200,000 $1,000,000 $800,000 Wireline $600,000 Wireless $400,000 $200,000 $- 2009 2010 2011 2012 2013  Okaloosa County E911 — 911 system received 129,530 E911 calls in FY13. — Okaloosa County E911 system is IP-based, Next Generation 911 (NG-911) capable (text, picture, and video). — Many additional standards and training will need to occur prior to full deployment of NG-911. — All Public Safety Answering Points (PSAP’s) in Okaloosa County are connected to the County fiber optic network. — In August 2014, all PSAP’s are being upgraded with new hardware, software and mapping – project utilizing reserve funding. — Military Bases: — Hurlburt has established their own on-base E911 PSAP. — Eglin is purchasing E911 equipment comparable to the Okaloosa upgrade to maintain interoperability and a continuing partnership with like systems.  County Warning Point — Provides dispatch services for EMS, 17 fire districts, animal services, afterhours notification for Department of Health, assists with 311 requests, and notifies State and other County Departments — Operating Expenses for County Warning Point FY13 $22,615 — 16 employees: Chief, QA Training Officer, 4 Communications Supervisors, 10 Communications Technicians — 4 teams working 12 hour shifts, 24 hours 7 days a week — Personnel Services FY13 $932,146 — In FY13: — Dispatched 24,081 EMS responses — Dispatched 18,734 FD responses  Emergency Communications Center – E911 Call Center/County Warning Point/Sheriff Dispatch Rooms Sheriff’s Office EMS/Fire 911/311 Call Center Dispatch Room Dispatch Room Sheriff CAD – 4 – Comm. Supervisors 4 – 911 Call Takers Public Safety CAD - 10 – Comm.Technicians  Beach Safety — 2013 a total 42 Spring rescues with a total of 16 red flag days with rip currents pulling. — 2014 a total of 19 Spring rescues with a total of 18 red flag days and rip currents pulling. — One extra guard daily increases the ability for educational and preventative contacts. — Typical Spring Red flag day (right looking west from pier / left looking east)  Beach Safety — Establishment of a portable tower system for quick set up on rip current locations. The total number of rescues in 2013 were 238, out of those 226 rescues were rip current related. — Being able to move guards to those critical areas increases the ability to contact patrons and focus efforts on prevention.  Beach Safety Performance Measures 2013 2014 Impact 9% increase in seasonal staffing for increased coverage times Staffing Costs $453,394 $491,562 during peak summer months Memorial Day-Labor Day 25% increase in the number of lifeguards on duty for effective Lifeguards on duty: Daily 6 8 education and surveillance Lifeguards/Mile: Daily 1.7 2.5 Almost 1 more lifeguard per mile of guarded beach Significantly improve the ability to make contact and educate Preventative Actions 94,178 >150,000 beach patrons More contact with the public for prevention reduces rescue Rescues 235 Total 2013 <150 totals. Most patrons are unaware of the dangers Extended hours for lifeguards will decrease the number of fire After Hours 18 Total 2013 TBD related responses Increase focus on Junior Lifeguard program. Half of the Junior Lifeguards Trained 47 >50 current seasonal staff are former Junior Lifeguards. More Guards per mile results in faster response times. Target Response Times: RR-AED ≤5min <90 >95 5min to respond, rescue, and begin resuscitation. Fatalities 1 TBD After hours case in June 2013.  0 50000 100000 150000 200000 Jan-11 250000 Mar-11 May-11 Jul-11 Sep-11 Nov-11 Jan-12 Mar-12 May-12 Jul-12 Sep-12 Nov-12 Attendance Jan-13 Mar-13 May-13 Beach Safety Jul-13 Sep-13 Nov-13 Jan-14 Mar-14 May-14 Attendance  Okaloosa EMS Overview — F.S. Chap 125.01(e) gives county governing body power to provide ambulance service — 107 Employees : Director, Chief, Office Supervisor, Billing Coord., 3 Shift Commanders, 3 Training Officers, 30 FT Paramedics, 27 FT EMTs, 19 Relief medics, 19 Relief EMTs, Supply Supervisor, Supply Coord. — Responded to 24,081 requests for assistance in calendar 2013 — Provide Advanced Life Support and Basic Life Support Care — Provide mutual aid to Santa Rosa and Walton County — Provide EMS support to all military bases and operations within Okaloosa County Advanced Life Support Stations  Basic Life Support Ambulances — Staffing: Four EMTs on two BLS units — Operate 9 hours per day 5 days a week — Operational cost: $155,000 — Billable Revenue: $486,073 — Net revenue impact: $331,073 — BLS transfers in CY 13 -1038 Staffing Cuts FY 2009 FY 2012 — Eliminated 3 — Eliminated 3 full full time EMTs time EMTs and 3 full time from Medic 6 Paramedics from to save $150k. Medic 11 to save — Required $48k $283,000. in extra relief — Required $48k in staffing. extra relief staffing and use of Shift Training Officers during the season. Destin Seasonal Coverage — Medic 11 in operation from Off Season April 1 – October 1 Response Times: Destin — On season 2013: 1537 calls in Within Std Outside Std Destin 642 — Off season 2013: 1128 calls in 486 Destin 57% 43% — Seasonal Impacts: On Season Response Times: — Medics 10, 2 & 9 have to absorb Destin over 400 calls in the off-season Total Within Std Outside Std when Medic 11 is inactive. 1056 — Off season response times are longer even with a 1/3 reduction in seasonal call volume. 69% 481 31% Total Staffing Requests FY 2015 — Request 6 full time EMTs and 3 full time Paramedics eliminated in 2009 and 2012. — Will save $48K in Relief staffing and $ 60K in Overtime for a net cost of $404,164. — Will provide Destin Ambulance year round, and full time staffing of the 4 Ambulances in the North end of the County – provides better and more reliable ambulance availability. — Add 10 relief positions at no cost.  Ambulance Replacement ALS BLS — Recommend 3 new GM 4500ALS — Recommend 1 new ford F350 ambulances — Cost: $145,000 each van ambulance — Total $435,000 — Cost $75,000 — Savings of $135,000 compared to International chassis — Same patient compartment as — Same medium-duty patient units currently in the fleet. compartment  Cardiac Monitor Replacement • Budgeted $125,000 for the Lifepak 15 Lifepak 12 purchase of 4 Lifepak 15 (Recommended) (Currently cardiac monitors to replace Used) existing Lifepak 12 monitors purchased before 2005. • LP 15 has several critical features that improve current diagnostic and treatment • CO and Met capabilities in the field. • Carbon Monoxide monitoring not •Possibility of grand funding to and Methemoglobin available. purchase more; in which monitoring. •Waveform $125k could be used toward •Waveform Capnography not match requirement. Capnography available capabilities •External modem • Internal Lifenet required (additional modem equipment and cost) •$31,250 each •$15,000 each Emergency Management — F.S. Chapter 252 Emergency Management, establishes the requirement for a county emergency management program — FY15 county budget, $347,297 Emergency Management — Prevention, Mitigation, Preparedness, Response, Recovery — Manage and maintain Emergency Operations Center — Manage and maintain mobile incident command trailer — Conduct training and exercises — Coordinate Multi-agency disaster response actions — All Hazards Disaster Planning — Maintain county warning system — Maintain flood warning system — Review all hazard plans for 32 mass care facilities — Conduct hazard analysis of 51 hazardous material storage facilities per year — Public outreach and education — Serve on State Emergency Response Commission (FAC Representative) — Committee member Local Emergency Planning Committee — Committee member Local Mitigation Strategy Committee — Committee member Affordable Housing Committee — Committee member Okaloosa County Disaster Housing Committee — Serve as Advisory Board member of RSVP and VOAD Emergency Management — Non-county funding — Rule 27P-19 establishes state base grant eligibility for local emergency management programs — Emergency Management Preparedness Assistance (EMPA) annual grant $105,806.00 o State of Florida EMPA trust fund — Grant fund eligibility requires EM funding not be cut a greater percentage than: o 911 Services o Emergency Medical Services o Law Enforcement o Criminal Justice o Public Works — Emergency Management Performance Grant, $83,913.00 — Federal pass through funding administered by the Florida Division of Emergency Management