Okaloosa County BOCC — June 17, 2014 — WC advance pymt — reading text

Charlotte Dunworth From: Annette Larson [alarson@visitflorida.org] Sent: Monday, June 02, 2014 12:13 PM To: Charlotte Dunworth Subject: Re: FW: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau Charlotte, If payment is not received by July 1, 2014 the display is in jeopardy of being cancelled. This program is a pay to play opportunity and therefore payment must be made in advance in order to display. The CVB has been participating in this program for many years and the terms have always been the same. Please let me know if you have any questions. Annette Larson Visitor Services Coordinator VISIT FLORIDA® O: 850-205-3864 www.VISITFLORIDA.com On Mon, Jun 2, 2014 at 11:26 AM, Charlotte Dunworth <cdunworth@co.okaloosa.fl.us> wrote: Good morning Annette, According to the agreement below, “payment is due at the time of this acceptance.” Okaloosa County typically pays invoices after services are rendered, and would therefore pay the invoice in June 2015. We are able to pay in advance of services being rendered in very limited circumstances, given appropriate documentation: 1) advance payment results in a savings equal to or greater than the amount that would be earned by investing the funds and paying later or 2) goods or services are available only if advance payment is made Is payment in June 2015 acceptable? If not, please be so kind as to advise whether either of the situations noted above apply… Are the fees discounted in any fashion for payment in advance? Are we unable to participate at the welcome centers unless payment is made in advance? 1 Thank you, Charlotte Dunworth Finance, Administration, & Compliance Manager | Okaloosa County Tourist Development Department | 850‐609‐5385 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. From: Sherry Rushing Sent: Friday, May 16, 2014 12:13 PM To: Charlotte Dunworth Subject: FW: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau FYI ‐ Sherry From: VISIT FLORIDA Welcome Centers [mailto:echosign@echosign.com] Sent: Friday, May 16, 2014 10:18 AM To: Sherry Rushing Subject: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau 2  VISIT FLORIDA Welcome Centers Has Sent You Welcome Center Renewal Due:WC-Renewal- Emerald Coast Convention & Visitors Bureau to e- sign VISIT FLORIDA Welcome Centers (VISIT FLORIDA) says: "Thank you for your continued participation with the Official Florida Welcome Centers. In order to renew your participation, please follow these two steps: 1. eSign this renewal agreement 2. Look for an emailed invoice to pay online or mail in with a check. If you do not receive your emailed invoice within 24 hours of e-signing, please call me at 850-205- 3864. Kind regards, Annette Larson" Click here to review and e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau. With just one simple step, you can electronically sign this document. After you e- sign Welcome Center Renewal Due:WC- Renewal-Emerald Coast Convention & Visitors Bureau, all parties will receive a final PDF copy by email. If you are using a mobile device or having trouble with the link above Click here. Do you need to forward this to a party authorized to sign it? Click here To ensure that you continue receiving our emails, please add echosign@echosign.com to your address book or safe list. 3 4