Okaloosa County BOCC — October 15, 2013 — Okaloosa Hazard Analysis Contract 2013-2014 — reading text

(c) On the Scenario page(s) Scenario Description tab, enter the release duration in the Release Duration field as follows: (1) Gases – 10 minutes (2) Powders or solids in solution – 10 minutes (3) Liquids – No value shall be entered (d) On the Scenario page(s) Scenario Description tab, use the weather default settings or, enter average wind speed (don’t enter a value in the Wind From field) and Urban or Forest is recommended in the Ground Roughness field. (e) On the Scenario page(s) Scenario Description tab, rate the Risk, Consequences and Overall Risk of a release occurring at the facility on the bottom of the Scenario Page (the Risk Assessment should be based upon the Extremely Hazardous Substance, previous release history, maintenance conditions etc.). (f) After entering the information noted above on the Scenario Description tab and clicking on the Estimate Threat Zone Radius button, CAMEO will automatically estimate the extent of the vulnerable zone that may cause injury or death to human populations following an accidental release. (g) On the Scenario page(s) notes tab, enter an estimate of the total exposed population within the vulnerable zone(s). (h) On the Scenario page(s) notes tab, identify each critical facility by name and maximum expected occupancy within the vulnerable zone(s) (schools, day cares, public safety facilities, hospitals, etc.). If there are no critical facilities within the vulnerable zone(s), that shall be noted. D. Supporting documentation shall be submitted to the Division which lists the facilities for which a hazards analysis was not completed. In addition to the facility name and address, supporting documentation should indicate whether: 1. Facility has closed or is no longer in business. 2. Facility is not physically located in the County (indicate appropriate County location, if known).  3. If the facility no longer has Extremely Hazardous Substances on-site or is below the Threshold Planning Quantity, notify the facility representative of the requirement to submit to the State Emergency Request Commission a; (a) Statement of Determination (Attachment I), or (b) Letter identifying the date and reason the Extremely Hazardous Substance is no longer present (closed, replaced with less hazardous substance, etc.) or below TPQ. E. On-Site Visits 1. Conduct a detailed on-site visit, within the period of this Agreement, of all the facilities listed in Attachment C, to confirm the accuracy and completeness of information in the hazards analysis. 2. Submit a completed Hazards Analysis Site Visit Certification Form (Attachment F) to the Division with the Facility Name included in the file naming convention (required format Facility NameSV). Add the site visit certification form to the Site Plan Tab of the Cameo Facilities Page for each facility visited or contacted. (a) On-Site visit exception for sulfuric acid (1) For facilities listed on Attachment C that report the presence of only sulfuric acid, an initial on-site visit is required and an on-site visit form (Attachment F) signed and dated by the facility representative and the Recipient shall be submitted to the Division. (2) In Agreements subsequent to the initial on-site visit, the Recipient shall contact the facility representative by email or telephone to verify the presence of all extremely hazardous substances. The on-site visit form shall be signed by the Recipient and identify the date the Recipient contacted the facility representative. Another on-site visit is not required in subsequent Agreements, unless, the facility reports the presence of another extremely hazardous substance. (3) If a facility representative reports the presence of an extremely hazardous substance other than sulfuric acid in Agreements subsequent to the period of Agreement in which the initial site visit was conducted, the Recipient shall conduct an on-site visit and submit a completed on-site visit form (Attachment F) to the Division. 3. For each facility that a hazard analysis is conducted, submit a site plan to the Division with the Facility Name included in the file naming convention (required format Facility NameSP). Add the site plan to the Site Plan Tab of the Cameo Facilities Page. The site plan shall contain sufficient information to provide situational awareness to provide, as a minimum:  (a) Location of major building(s) (b) Name and location of extremely hazardous substance(s). If multiple extremely hazardous substances are co-located, noting EHS is acceptable. (c) Name and location of street(s) (d) Identify pertinent access and egress point(s) (e) Note any additional features pertinent to hazmat and medical response F. Ensure that the Hazards Analysis information is reflected in the County Local Mitigation Strategy.  Attachment B Schedule of Deliverables – Schedule of Payments Schedule of Deliverables Deliverables 2, 3 and 4 shall be submitted to the Division by the required deadline to be considered eligible for payment. Work products submitted under Deliverables 2, 3 and 4 shall only be paid if they meet the criteria set forth in sections A through E of the Scope of Work (Attachment A). Late submissions will not be eligible for payment. Deliverable 1: Within 30 days after receipt of the executed contract, the recipient shall submit a sample hazard analysis to the Division for review to ensure the work being performed meets the requirements of the Scope of Work. Deliverable 2: On or before January 1, 2014, the Recipient shall submit fifty (50) percent of the completed hazards analyses for facilities listed on Attachment C to the Division for review and approval. Deliverable 3: On or before April 1, 2014, the Recipient shall submit the final fifty (50) percent of the completed hazards analyses for facilities listed on Attachment C to the Division for review and approval. Deliverable 4: A. On or before June 1, 2014, the Recipient shall submit a complete copy of each approved hazards analysis to the applicable Local Emergency Planning Committee and a copy of the transmittal document shall be submitted to the Division. B. On or before June 1, 2014, the Recipient shall notify all Attachment C facilities and applicable first responder agencies of the availability of the hazards analyses information, and make that information available upon request and submit proof of said notifications to the Division. Schedule of Payments Payment Deliverable #2 - 45% of the Agreement Amount $5,682.15 Deliverable #3 - 45% of the Agreement Amount $5,682.15 Deliverable #4 - 10% of the Agreement Amount $1,262.70 Each payment shall be made upon satisfactory completion of the deliverable(s) above and upon receipt of an acceptable Financial Invoice (Attachment D).  ATTACHMENT C - OKALOOSA COUNTY - SECTION 302 FACILITIES LIST 2013-2014 Eplan # Facility Name / Address Contact County Name: AIRGAS USA, LLC. AIRGAS USA, LLC. - Ft. Walton - SO48 Contact Type: Answering Service 4094638 922 Skipper Ave OKALOOSA Email: Ft. Walton Beach, FL 32547 24-hour Phone :866-734-3438 Name: Vic Keisker ANDERSON COLUMBIA - PLANT 06 Contact Type: Owner / Operator 4038489 1301-C US HIGHWAY 90 WEST OKALOOSA Email: Victor.Keisker@andersoncolumbia.com HOLT, FL 32564-8519 24-hour Phone :850-527-9408 Name: BRONA STEELE CITY OF CRESTVIEW - WELL 4 Contact Type: Emergency Contact 4135521 100 SHORT AVENUE Email: Steele@CityofCrestview.org OKALOOSA CRESTVIEW, FL 32536 Work Phone :850-682-6132 24-hour Phone :850-689-1394 Name: Crestview Police Dept. CITY OF CRESTVIEW - WELL 5 Contact Type: Emergency Contact 4135523 1701 NORTH LLOYD STREET OKALOOSA Email: unknown CRESTVIEW, FL 32536 24-hour Phone :850-682-2055 Name: BRONA STEELE CITY OF CRESTVIEW - WELL 6 Contact Type: Emergency Contact 4135520 2100 P J ADAMS PARKWAY Email: Steele@CityofCrestview.org OKALOOSA CRESTVIEW, FL 32536 Work Phone :850-682-6132 24-hour Phone :850-689-1394 Name: City of Crestview CITY OF CRESTVIEW - WELL 7 Contact Type: Owner / Operator 4135519 587 BROOKMEADE DRIVE OKALOOSA Email: unknown CRESTVIEW, FL 32539 24-hour Phone :850-682-6132 Name: Crestview Police Dept. CITY OF CRESTVIEW - WWTP Contact Type: Emergency Contact 4135526 5101 ARENA ROAD OKALOOSA Email: unknown CRESTVIEW, FL 32536 24-hour Phone :850-682-2055 Name: Lynne Oler CITY OF MARY ESTHER - SEWER PLANT Contact Type: Owner / Operator 4033527 195 CHRISTOBAL ROAD OKALOOSA