Okaloosa County BOCC — April 27, 2013 — RESTORE Act Consulting Draft RFP — reading text

REQUEST FOR PROPOSALS FOR RESTORE ACT MANAGEMENT CONSULTING SERVICES FOR THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS RFP #: BCC 19-13 RFP DUE: _____________2013, @ 4:00 P.M. THE INTENT OF THIS RFP IS TO OBTAIN PROPOSALS TO PROVIDE ASSISTANCE WITH RESTORE ACT FUNDING AND PROJECT MANAGEMENT CONSULTING SERVICES Last Revised- 03-07-2013 Page 1  REQUEST FOR PROPOSALS TO PROVIDE MANAGEMENT CONSULTING SERVICES RELATED TO RESTORE ACT FUNDING AND PROJECTS The Okaloosa County Board of County Commissioners, under the provisions of Section 287.055, Florida Statutes, and Board policy request professional firms to provide Management Consulting Services Related to Restore Act Funding and Projects. Firms desiring consideration should provide an original and six (6) copies of their proposal. Copies of the RFP may be obtained from the Okaloosa County Purchasing Department, 850-689- 5960, or by downloading them from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). Proposals must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 4:00 p.m., (CST)__________________, 2013, in order to be considered. All proposals must be in sealed envelopes reflecting on the outside “Proposal to provide Management Consulting Services Related to Restore Act Funding and Projects.” Okaloosa County Purchasing Department Attn: Richard Brannon 602-C North Pearl St. Crestview FL 32536 Richard L. Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don Amunds Chairman Last Revised- 03-07-2013 Page 2  SECTION 1 – PURPOSE The purpose of this Request for Proposal is to enter into a contract with a consulting firm to provide assistance to the Okaloosa County Board of County Commissioners (the County) related to developing the Multi-Year Plan required by the RESTORE Act to include milestones, projected completion of each activity, and a mechanism to evaluate the success of each activity in helping to restore and protect the Gulf Coast region impacted by the Deepwater Horizon oil spill. Such Multi-Year Plan must include the following factors (per the RESTORE Act): 1. Agree to meet such conditions, including auditing requirements, as the secretary of the Treasury determines necessary to ensure that amounts dispersed from the Trust Fund will be used in accordance with the RESTORE Act. 2. Certify in such form and manner the Secretary of the Treasury determines necessary that the project or program for which the County is requesting funds will meet one or more of the following criteria: a. Is designed to restore and protect the natural resources, ecosystems, fisheries, marine and wildlife habitats, beaches, coastal wetlands, or economy of the Gulf Coast; b. Carries out one or more of the activities described in clauses (i) and (ii) of subparagraph B of the RESTORE Act as follows: 1) Restoration and protection of the natural resources, ecosystems, fisheries, marine and wildlife habitats, beaches, and natural resources, ecosystems, fisheries, marine & wildlife habitats, beaches, and coastal wetlands of the Gulf Coast region; 2) Mitigation of damage to fish, wildlife, and natural resources; 3) Implementation of a federally approved marine, coastal, or comprehensive conservation management plan, including fisheries monitoring; 4) Workforce development and job creation; 5) Improvements to or on State parks located in coastal areas affected by the Deepwater Horizon oil spill; 6) Infrastructure projects benefiting the economy or ecological resources; 7) Coastal flood protection and related infrastructure; 8) Planning assistance; 9) Administrative costs of complying with this subsection; 10) Activities to promote tourism and seafood in the Gulf Coast Region, i.e., promotion of tourism to include recreational fishing and/or Last Revised- 03-07-2013 Page 3  promotion of the consumption of seafood harvested from the Gulf Coast Region. 3. Was selected based on the meaningful input from the public, including broad- based participation from individuals, businesses, and nonprofit organizations. 4. In the case of a natural resource protection or restoration project, is based on the best available science. 5. In addition, the project or program and the awarding of a contract for the expenditure of amounts received from the RESTORE Act are consistent with the standard procurement rules, applicable competitive bidding and audit requirements. The County Multi-Year Plan should also address procedures for funds flow and accountability to include receipt and disbursement of funds, documentation of expenditures, compliance with audits, and compliance with U. S. Dept. of Treasury criteria. The selected consultant will report to the County Administrator and work closely with the County’s RESTORE Act Coordinator and with the Okaloosa RESTORE Advisory Committee (ORAC) in developing the Multi-Year Plan. The County is in process of creating the ORAC which will consist of citizen members empanelled by the Board of County Commissioners to assist with the development of the Multi-Year Plan. The ORAC will strive to evaluate project submittals, provide rankings or prioritizations, and make recommendations to the Board for project submission to U. S. Treasury. The consultant may continue throughout the ORAC’s evaluation of projects to facilitate the process and to ensure consistency in their application of the Board’s approved plan. The select consultant shall: 1. Establish and maintain contact with Federal agencies as necessary to ensure Federal rules and guidelines listed in the RESTORE Act of 2012 are used in developing the Multi-Year Plan. 2. Provide weekly written progress reports to the County Administrator and the County RESTORE Act Coordinator outlining activities performed and pending issues that may require action by the Board of County Commissioners, or that impact the County and its funding posture with regard to the Deepwater Horizon oil spill. 3. Attend County Board meetings as necessary to provide information to the Board. 4. Attend meetings with County Staff and ORAC as necessary for development of the Multi-Year Plan. 5. Travel to Okaloosa County as necessary to meet with staff and the Board and the ORAC in the development, review, and follow-up of Deepwater Horizon oil spill and RESTORE Act issues. Last Revised- 03-07-2013 Page 4  Proposers must identify the number of trips allowed under the resulting agreement and outline costs for additional trips if required. 6. Demonstrate a keen understanding of RESTORE Act planning and implementation criteria as stated above under Purpose, demonstrate an understanding of County priorities, policy objectives, project merits, and supporting data. 7. Investigate all sources of funds related to the Deepwater Horizon oil spill, whether civil fines or criminal penalties, and the processes for application for funding and disbursements (Detail your familiarity of eligible funding sources). 8. Assist the County on the development of its Multi-Year Plan. The County will appoint a committee (ORAC) to evaluate and prioritize projects. The consultant will work closely with this committee to develop strong proposals. Planning will include assistance with the development of formats for project submission and evaluation. (Address how you will handle this in your proposal). 9. Manage the Process: The selected consultant may be required to represent the County when the County Multi-Year Plan is presented to the Federal agency(ies) and potentially other agencies who must approve or coordinate on the Multi-Year Plan. (Please address this in your proposal). 10. Cost/Budget: All proposals must list an annual fee (See Bid Sheet) and a summary of your fee schedule (Hourly rates). 11. Each proposer must disclose whether they have contracted with or have submitted proposals to contract with any other Florida counties on RESTORE Act issues. (Please list each individual county and whether you have been selected for a contract or whether there is a proposal submitted). 12. Term: The County will enter into a one (1) year contract with the successful consultant. The County will reserve the right to cancel with sixty (60) day advance notice for failure to provide successful results, or in the event funding is exhausted and services are no longer required. The contract may be renewed for two (2) additional one (1) year periods if agreed to by both parties. 13. The successful consultant will be qualified in multiple disciplines (engineering, environmental, economic, etc.) and must work at the direction of the County Administrator or RESTORE Act Coordinator in the development of the Multi-Year Plan (5 years minimum), and assist the RESTORE Act Coordinator and the ORAC in their evaluation process when projects begin the critiquing process. Last Revised- 03-07-2013