Okaloosa County School Board — Regular Meeting, August 22, 2016 — reading text

by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments BOARD REPORT AUGUST 22, 2016.pdf (35 KB) August 22, 2016 Ed Support Board Report.pdf (129 KB) August 22, 2016 Instructional Board Report.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separations.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 22, 2016 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 14, Pre-GMP for Fort Walton Beach High School, Phase 6, HVAC Replacement Project,  presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Recommended Action : 1. Motion to approve Progam No. 5, Task Order No. 14, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 6 , HVAC Replacement Project, amount not to exceed $85,000. Approval is subject to the approval of the Capital Budget September 12, 2016. 2. Motion to approve the Owner Direct Purchase (ODP) of two (2) HVAC Systems at the start of Phase 6 Public Content Task Order #14 Pre-GMP Description of Work, Phase 6 HVAC Replacement Project (FWBHS) Pre-GMP amount $85,000.00 This project consists of an upgrade/replacement of the HVAC systems serving the Front Office (Part A) and the 200 Area Computer Labs ad Classrooms (Part B) of the campus. The project will begin during the Winter of 2016 and complete in the Summer of 2017. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #1, #12 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #05 located in the 100 Area will be removed from the roof area. Also included are the replacement of all light fixtures and new acoustical ceilings and tile in the 200 area and the Front Office area. This Task Order will be split up into two parts, Part A will be the Front Office Area that will run from late November 2016 and finish in early January. Part B will be the 200 Area to include the Computer Labs; Part B will start in June 2017 and finish in August 2017. Additionally, request an Owner Direct Purchase of two (2) HVAC Systems for installation at the start of Phase 6, Task Order #14 HVAC Replacement Project. Approval of this Task Order and the Owner Direct Purchase is contingent on the School Board's approval of the Capital Budget at its September 12, 2016, meeting. File Attachments Task Order #14 Pre GMP FWBHS PH-6 HVAC.pdf (157 KB) Motion & Voting 1. Motion to approve Progam No. 5, Task Order No. 14, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 6 , HVAC Replacement Project, amount not to exceed $85,000. Approval is subject to the approval of the Capital Budget September 12, 2016. 2. Motion to approve the Owner Direct Purchase (ODP) of two (2) HVAC Systems at the start of Phase 6 Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-51, Niceville CHOICE Lab #404, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Fiscal Impact : Yes Dollar Amount : $9,759.75 Budgeted : Yes Budget Source : Niceville High School CAPE funds. Recommended Action : Motion to approve Task Order No. 2-51, Niceville CHOICE Lab #404, in the amount of $9,759.75. Public Content Provide and install network gear for new CHOICE IT lab at Niceville HS. File Attachments Task Order 2-51 - Niceville Choice Lab #404.pdf (264 KB) Motion & Voting Motion to approve Task Order No. 2-51, Niceville CHOICE IT Lab #404, in the amount of $9,759.75. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 22, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Aug 22, 2016 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 8-22-2016 Student Trip Requests.pdf (752 KB) 12. Superintendent's Business Subject : 12.2 Correspondence,