Okaloosa County School Board — Regular Meeting, August 22, 2016 — reading text

Monday, August 22, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Invocation offered by Pastor Mark English Pledge of Allegiance led by Lamar White 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 22, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 22, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 4. Visitors Subject : 4.1 Gayle Shackelford - School Start Times Meeting : Aug 22, 2016 - Regular Meeting Type : Information File Attachments Article ~Sleep Medicine Reviews.pdf (356 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 22, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 22 - Aug 3.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 22, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 22 - Aug 3.pdf (17 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting :  Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of August 4, 2016; Minutes of the Workshop Meeting of August 4, 2016; Minutes of the Regular Meeting of August 8, 2016, recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Minutes of the Special Meeting of August 4, 2016; Minutes of the Workshop Meeting of August 4, 2016; Minutes of the Regular Meeting of August 8, 2016. File Attachments 8-4-2016 Special Meeting DRAFT.pdf (131 KB) 8-4-2016 Workshop DRAFT.pdf (167 KB) 8-8-2016 Meeting DRAFT.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Budget Amendment #11 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $292,683.88 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2016: General Fund $ 91,390.95 Debt Service Funds (20,311.22) Capital Projects Funds 574.60 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 221,029.55 Total - All Funds $292,683.88 File Attachments !BA 11 - June 2016 Revised 2016-08-09.pdf (1,196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for June 2016 (Revised August 9, 2016) presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2016 (Revised August 9, 2016) Public Content The revised financial statement for the month ending June 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-06 Revised 2016-08-09.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register for July 2016, totaling $7,200,198.31, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 22, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $7,200,198.31. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2016 totaling $7,200,198.31, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 01 - MIS 3478 - Warrant Register Support - Jul 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may