Okaloosa County BOCC — September 20, 2016 — Request approval to remove asset numbers 18006 & 18007 from the fixed — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 20, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to remove asset numbers 18006 & 18007 from the fixed asset ledger DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Request Information Technology items be removed from the fixed asset ledger. (County Asset Numbers 18006 & 18007) BACKGROUND & ANALYSIS: Information Technology has two (2) Cisco Supervisor engines which are data management infrastructure on the County network. These items were sent for repairs and returned to County staff. Upon return, a staff member requested they be tagged as assets. It was later discovered during inventory research that these items were previously tagged and were listed as asset numbers 17386 and 17387. The new asset numbers 18006 and 18007 should be removed from the fixed asset ledger to remedy the duplication. Staff requests that asset numbers 18006 and 18007 as duplicate references be removed from the fixed asset ledger. The Tangible Person Property, Commodity Inventory and Accountability Manual, in accordance with Florida Statute, requires that any item that is to be removed from the fixed asset inventory and ledger must be presented to the Board for approval. These decisions for removal must be noted in the minutes of the Board meeting in accordance with policy and Florida Statute. OPTIONS: Approve/Deny removal of fixed asset numbers 18006 and 18007 which are duplicate numbers to existing assets. RECOMMENDATION: Staff recommends approval of removing fixed asset numbers 18006 and 18007 which are duplicate numbers to existing assets. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator