Okaloosa County BOCC — April 7, 2015 — 2-17-15 minutes — reading text

ASPHALT PAVING SYSTEM CONTRACT #C12-1960 TASK ORDER #3 Mr. Autrey presented Asphalt Paving Systems Task Order #3 for Contract #C1l2-1960 in the amount of $46,501.76. He stated there is a typo on the spreadsheet included in the agenda package and distributed a corrected sheet, noting the bottom line is the same. Mr. Autrey stated the roads listed on the spreadsheet are those they are trying to preserve. Mrs. Ketchel made motion, seconded by Mr. Goodwin, to approve this task order with the corrected spreadsheet. 5 yeas. PUBLIC WORKS - ASPHALT PAVING SYSTEM CONTRACT #C12-1961 TASK ORDER #3 Mr. Autrey presented Asphalt Paving Systems Task Order #3 for Contract #C12-1961 in the amount of $219,678.92. He stated this ig for microsurfacing and overlay and, hopefully, give the roads on this spreadsheet another 25 years of life. Mr. Harris made motion, seconded by Mrs. Ketchel, to approve this task oxrder. 5 yeas. PUBLIC WORKS - AMERICAN PUBLIC WORKS ASSOCIATION REACCREDITATION AGREEMENT Mr. Autrey stated Okaloosa County Public Works is an accredited agency. Reaccreditation is every four years, noting reaccreditation is by voluntary application and the cost is $8,000. He requested the County Administrator be authorized to execute the application for voluntary reaccreditation and the Reaccreditation Agreement. Mr. Autrey requested approval of a direct payment of $8,000 for this application be sent to the American Public Works Association. Mr. Harris made motion, seconded by Mr. Windes, to approve the Public Works Director'’'s requests. 5 yeas. OLD BUSINESS - UPDATE FROM 2015 COUNTY PRIORITIES DEVELOPMENT WORKSHOP Mr. Hofstad stated the county priorities for 2015 were conceptually approved at the January 27 workshop. He asked for support and approval of these goals and objectives for the remainder of this year. Mr. Harris made motion, seconded by Mr. February 17, 2015 -17- Minute Book 72, Page 178 Okaloosa County Board of County Commissioners Windes, to approve the 2015 Okaloosa County Annual Priorities. 5 yeas (Note: These priorities will follow this page and be identified as Page 18a.) NEW BUSINESS - COUNTY PROJECTS FOR RESTORE CONSIDERATICN Mr. Rick Owen, Administrative Manager, stated Board direction is requested for submission of projects from county departments for RESTORE Act direct component consideration. He stated the Okaloosa RESTORE Advisory Committee (ORAC) was established (Resolution NO. 13-47) and given the responsibility of developing “an application and application procedure for potential projects or activities to be funded by RESTORE Act funds and solicit and accept all applications.” ORAC will review and rank each proposed project and make recommendations to the Board. Mr. Owen stated the Board can accept all of the recommendations or none of them. Mr. Owen provided the following alternatives to assist departments with the process: 1. The Board can request a prioritized list of project ideas and direct staff to submit any or all of the items on this list to the ORAC for evaluation. 2. The Board can, without prior review, direct staff to submit any or all projects that are compatible with existing county goals, objectives, and responsibilities and consistent with the requirements of the RESTCRE Act for ORAC evaluation, subject to approval by the County Administrator. 3. The Board can give direction on the types of projects to submit and then allow staff to develop and submit projects meeting the Board’s criteria for ORAC evaluation. Mr. Windes pointed out during the January 27 workshop, we made statements we would not submit a large amount of projects and the Board would respect ORAC's grading system. He stressed the importance of honoring those two factors. Mr. Harris concurred. Mr. Boyles said it appears Option #2 is most true to those statements. Upon inquiry by Mrs. Ketchel, Mr. Boyles answered the Board will makes 1its decision on projects when ORAC brings its recommendations back. February 17, 2015 -18- Minute Book 72, Page 179 Okaloosa County Board of County Commissioners 2015 Okaloosa County Annual Priorities Infrastructure A, Develop a Road paving and improvement matrix with quantifiable criteria for the ranking of road pavement and improvement priorities. . Develop a list of Restore Act cligible projects for submittal to ORAC for funding consideration and direct the completion of funding applications. . Create a functional Transit Cooperative to revitalize and redefine the role of public transit in Okaloosa County. Develop a matrix with criteria for the ranking of real property assets for the County & Constitutional Officers. Economic Development A, Adopt a Master Economic Development Ordinance to better coordinate economic development activity in Okaloosa County to include consideration of a designated Economic Development Coordinator. . Complete the site certification process at Bob Sikes Airport and begin recruitment of qualified tenants. . Inventory and evaluate future economic development sites and industrial parks within Okaloosa County to include infrastructure analysis, etc. Use results of analysis to prioritize locations and develop long-term marketing and management plans. Refocus on the Customer A. Re-tool the budget presentation and adoption process to improve transparency and develop an annual pre-budget priorities development process. Complete a comprehensive review of the Code of Ordinances and Land Development Code and adopt changes to simplify and modernize the Code and LDC. Improve the fraud, waste, abuse, and theft reporting process to include improvement of the anonymous reporting system with distribution to multiple independent agencies. February 17, 2015 A Page 18a Mr. Hofstad said he believes Option #1 should be removed from consideration because it circumvents ORAC preferences. He stated clear direction was provided during the workshop and believes Option #2 is the most desirable. Mr. Windes made motion, seconded by Mrs. Ketchel, to choose Option #2. 5 yeas. PUBLIC COMMENTS None. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 8:23 p.m. J. D. PEACOCK II NATHAN D. BOYLES, CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS {These minutes were transcribed by Teresa Ward.) February 17, 2015 -19- Minute Book 72, Page 180 Okaloosa County Board of County Commissioners