Okaloosa County BOCC — April 7, 2015 — 2-17-15 minutes — reading text

February 17, 2015 Regular Tuesday Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Nathan D. Boyles, Chairman; Charles K. Windes, Jr., Vice Chairman; Wayne Harris; Carolyn Ketchel; and Trey Goodwin. Also present were J. D. Peacock, II, Clerk of Circuit Court; John Hofstad, County Administrator; Greg Stewart, County Attorney; and Gary Stanford, Finance Director, Clerk’s Office. COUNTY ADMINISTRATOR'’S UPDATE Mr. Hofstad reported the interview process for the Deputy Administrator position was completed earlier today. He said a recommendation will be presented at the next meeting. Mr. Hofstad also advised that he met with Supervisor of Elections Paul Lux to discuss the significant needs for his office with regard to new voting equipment. He said at the next meeting he will return with information on appointments to a selection committee to review voting equipment options. COUNTY ATTORNEY'S UPDATE Mr. Stewart stated he has nothing. COMMISSIONER’'S MINUTE Mr. Harris stated two weeks ago the Board sat through three hours of discussion options and in the end some were successful and some were not. He said the leadership of Nathan Boyles and Kelly Windes is a benefit to this county. Mr. Goodwin and Mr. Windes stated they have nothing at this time. Mrs. Ketchel thanked Sheriff Ashley and the Okaloosa County Sheriff’s Office for providing an officer at the meeting. February 17, 2015 -1- Minute Book 72, Page 162 Okaloosa County Board of County Commissioners CLERK OF COURTS' UPDATE Mr. Peacock said at the last meeting, Mr. Hofstad spoke on the need for adding resources for his office. He agreed with Mr. Hofstad’'s request and said it is sorely needed. PUBLIC COMMENT Mr. Julian Cook, Monahan Drive in Fort Walton Beach, stated he would like to speak on the agenda item to consider renaming the ailrport. He said his reasons are not to stand for or against the issue but to bring scope to the matter. Mr. Cook felt there could be ramifications on tonight'’s vote, saying it is one thing to change the name as a branding initiative only but another for an international operation. He asked if due diligence has been done regarding security and costs for an international operation. Mr. Cook stated he has heard the proposed move is in name only. However, he said using the word “international” in the name is a promise to the consumer. Mr. Cook asked if we know with certainty that what we are doing is in name only. He said input is required from other entities regarding international status. Mr. Cook stated Eglin Air Force Base (EAFB} 1s one of only 12 joint use military facilities in the world and asked if Eglin officials have approved the name change. Mr. Cook cited various federal regulations regarding security operations, customs, and agricultural inspections at international airports. He said the airport would be zrequired to provide office space for these federal operations at no cost. Another concern expressed by Mr. Cook was how changing the alrport would affect the viability of EAFB. He asked if it could preempt EAFB for being considered for drone operations or if it would have an adverse effect during the next round of BRAC. Mr. Cook then concluded his remarks by asking if we are being fair to the consumer if including the word *“international” is for branding purposes only. VISITOR - CLERK OF COURTS J. D. PEACOCK, ROLE OF NEW INSPECTOR GENERAL DEPARTMENT Clerk of Courts J. D. Peacock thanked the Board for allowing him to explain a new role or a re-designated role in the Clerk’s February 17, 2015 -2- Minute Book 72, Page 163 Okaloosa County Board of County Commissioners Office. He stated it is a new day in the Clerk’s Office and he will continue the work begun by his predecessor Don Howard to enhance the Internal Audit Department. Mr. Peacock referred to the hiring of Sam Scallan by Mr. Howard, advising that Mr. Scallan is highly qualified and very experienced. He said the biggest thing he wants the Board to get from his presentation on the creation of the Inspector General Department is that this is a team effort. Mr. Peacock said oversight responsibilities are a shared responsibility between the Board and the Clerk’s Office as defined by the Florida Constitution. Mr. Peacock said he got the idea of an Inspector General Department on the campaign trail. He stated the community has been supportive of the improvements made in county policies and procedures but he said he also learned they will not forget the fraud which happened and they do not want the county officials to forget it either. Mr. Peacock said he believes creation of the Inspector General Department will provide additional tools and processes for oversight and will build confidence with the community. Continuing, Mr. Peacock stated the change will be budget neutral this vyear, as well as next vyear. He advised an additional person will be hired to assist Mr. Scallan. Mr. Peacock stated he feels accountability is his Dbiggest responsibility as Comptroller. He feels the largest part of that is transparency and having financial data available for anyone to see where the dollars are being spent. Mr. Peacock 1listed the following points in creation of the Inspector General (IG) Office: e Operation under a written charter e Follow nationally recognized standards ¢ Obtain national certification for the Inspector General ¢ Become accredited by the Commission for Florida Law Enforcement Accreditation Mr. Peacock shared the following facts: every state agency has an IG Office and, currently, six counties in the state have an IG. Duties of the Inspector General Office will include traditional internal auditing; investigations of fraud, waste and abuse; establishing a countywide Whistleblower Hotline, and conduct guardianship audits. Mr. Peacock stated his goal 1is to solve problems when they are small. He advised the process will February 17, 2015 -3- Minute Book 72, Page 164 Okaloosa County Board of County Commissioners include notifications to the Board Chairman, County Administrator, and the commissioners. Mr. Peacock referred to the Carr Riggs Study which reported flaws in the current Whistleblower mechanism because there was no centralized reporting, was not independent, and there was no mechanism for anonymous reporting. The IG Office will create one, centralized reporting site monitored by the IG and will be independent of county operations. Written protocols will be followed and a method for anonymous reporting will be established for both reporting by telephone and online. With regard to guardianship audits, Mr. Peacock stated this is on the Courts side and not paid for by the Board. It will be to protect Florida’s most vulnerable population. He reported there is new legislation giving the Clerk full investigative authority. Mr. Peacock concluded, once again announcing it is a new day in the Clerk’s Office and stating he will continually look for new methods to improve the way to do business. He underscored the fact this is a team effort, a partnership with the county. Mr. Boyles stated the Board loocks forward to improving the process with the Clerk. CONSENT AGENDA APPROVAL Mr. Harris made motion, seconded by Mrs. Ketchel, to approve the Consent Agenda: 1. Airports: Reject Request for Proposal (RFP) AP 74-14 and advertise RFP AP 27-15 for maintenance services for passenger loading bridges and baggage handling systems at VPS 2. Airports: FAA Memorandum of Agreement No. DTFAEN-15-L- 00147 for Bob Sikes Airport which combines four separate lease agreements at this facility 3. Airports: Appointment of Armand Izzo to Destin Executive Airport Compatibility Advisory Committee 4, Airports: Final Invoice from AVCON, Inc. (Invoice #107848) in the amount of $6,953.50 for Contract #C08-1683-AP 5. Airports: RONDON CEW, LLC lease cancellation 6. Airports: Letter of appreciation to City of Destin Mayor, City Counsel and Staff for facilitating the Future Land Use Map amendment for a parcel at the Destin Executive Airport February 17, 2015 -4 - Minute Book 72, Page 165 Okaloosa County Board of County Commissioners to enable construction of a new Alr Traffic Control Tower and Airport Manager’s Office 7. Airports: Annual loan renewal for F-15 static display at Northwest Florida Regicnal Airport 8. Airports: Authorization to advertise RFP AP 25-15 for janitorial services at Northwest Florida Regional Airport 9. Airports: Authorization to advertise RFP AP 26-15 for security and access control systems inspection and maintenance at Northwest Florida Regional Airport 10. Finance: Budget Regolutions (a) Amending FY 2015 Budget, Garage Services Fund (equipment proceeds) RESOLUTION NO. 15-42 (BA #66) (b) Amending FY 2015 Budget, General Fund (encumbrances and cash carried forward) RESOLUTION NO. 15-43 (BA #67) (¢) Amending FY 2015 Budget, General Fund (additional Sheriff’'s Office revenue) RESOLUTION NO. 15-44 (BA #68) (d) Amending FY 2015 Budget, General Fund (Florida Department of Children and Families forensic mental health and drug court case management grant carried forward) RESOLUTION NO. 15-45 (BA #69) (e) Amending FY 2015 Budget, General Fund (Florida Department of Law Enforcement grant carried forward for Emerald Coast Children’s Advocacy Center Health Program for crime victims) RESOLUTION NO. 15-46 (BA #70) (f) Amending FY 2015 Budget, Law Enforcement Trust Special Revenue Fund (confiscated property proceeds) RESOLUTION NO. 15-47 (BA #71) (g) Amending FY 2015 Budget, Road & Bridge Construction Fund (Florida Department of Transportation grant for the design of the Crestview sidewalk project) RESOLUTION NO. 15-48 (BA #72) (h) Amending FY 2015 Budget, Road & Bridge Construction Fund (cash carried forward) RESOLUTION NO. 15-49 (BA #73) (i) Amending FY 2015 Budget, Water & Sewer Enterprise Fund (Florida Department of Environmental Protection grant for Okaloosa Island Water Supply project) RESOLUTION NO. 15-50 (BA #74) 11. BCC Records: Minutes for January 6, 2015 regular meeting 12. County Administration: Link to written checks and payments (warrants) www.clerkofcourts.cc/becfinance February 17, 2015 -5- Minute Book 72, Page 166 Okaloosa County Board of County Commissioners 13, 14. 15. l6. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. County Administration: Resolution authorizing Surety Land Title Company to prepare gquitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Keven A. Hense; Timothy J. Minette) RESOLUTION NO. 15-51 Growth Management: Reappointment of Chuck Larouche to the Plumbing Competency Board for three-year term Growth Management: Reappointment of Mark Parrett to the Plumbing Competency Board for three-year term Information Systems: Network Cabling and Repair contract renewals with GSC Systems, Inc.; Glaze Communications Services, Inc.; Network Cabling Service, Inc.; and Universal Cabling Systems Tax Collector: Authorize Tax Collector to choose advertising medium for use in advertising delinguent taxes EDC: Request for public hearing on March 3, 2015 for Ad Valorem Tax Exemption for “Project Proud” Purchasing: Amendment #1 to Enterprise Fleet Management, Inc. vehicle leases to reduce vehicle lease rate Purchasing: Contract with Little Tire Hauling, Inc. for waste tire disposal Purchasing: Authorization to purchase two 2015 half-ton extended cab, short-wheel base trucks for $25,799 each for the Public Works Engineering Division from Hub City Ford by piggybacking on a bid awarded on February 3, 2015 Public Works: Special Event Permit requested by Southern Events Management for two-day volleyball tournament to be held May 16 and 17, 2015 Public Works: request from Coastal Beach Service for Qualified Beach Vendor Certificate and