Okaloosa County School Board — Regular Meeting, June 27, 2016 — reading text

by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,802.81 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchases from International Restaurant Distributors in the amount of $75,802.81. Public Content Request approval of the purchase of kitchen equipment in the amount of $75,802.81; combi ovens for Mary Esther ES and Pryor MS for a total of $48,882.20 ($24,441.10 each) and a double stack combi oven for Antioch ES in the amount of $26,920.61. The vendor is International Restaurant Distributors and pricing is through Tag-On Bid 1415-2 Digital Catalog Discounts, School Board of Desoto County, FL. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions and copies of the quotes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments IRD QUOTE-ME & PRYOR.pdf (52 KB) IRD QUOTE-ANTIOCH.pdf (1,272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.30 Renewal of Tag-On Bid: RFP #14-36 USDA Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of Tag-On Bid RFP 14-36 USDA Commodity Processing Services through Alachua County Public Schools. Public Content Request approval to renew Tag-On Bid RFP 14-36 USDA Commodity Processing Services, Alachua County Public Schools, to process bulk USDA commodity foods, based on fixed pricing from multiple vendors. This bid will be used on an as needed basis. Funding will be paid through Federal Funds. The contract is effective June 1, 2016 through May 31, 2017. Copies of the vendor award letter and board minutes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID RFP 14-36.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.31 Service Agreement #17-02 Emerald Coast Science Center-SSA Enrichment Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : Funding will be provided by individual participating schools Recommended Action : Motion to approve Service Agreement #17-02 Emerald Coast Science Center-SSA Enrichment Program. Public Content Request approval of Service Agreement #17-02 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provide an SSA Enrichment Program for Kindergarten through 5th grade students on an as-needed basis based on fixed pricing. The Provider will be paid up to $7.25 per student per lesson based on the attached Fee Addendum, for a total contract amount not to exceed $36,000 ($6,000 per grade). All funds will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-02 SSA ENRICHMENT PROGRAM.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.32 Service Agreement #17-03 Emerald Coast Science Center-Planetarium Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funding will be provided by individual participating schools Recommended Action : Motion to approve Service Agreement #17-03 Emerald Coast Science Center- Planetarium. Public Content Request approval of Service Agreement #17-03 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provide a Planetarium Program on an as-needed basis based on fixed pricing. The Provider will be paid $4.00 per student per lesson with a minimum booking charge of $200.00, for a total contract amount not to exceed $1,000 per day per school. All funding will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-03 PLANETARIUM PROGRAM.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.33 Service Agreement #17-04 Emerald Coast Science Center-Guided Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funding paid by individual participating schools Recommended Action : Motion to approve Service Agreement #17-04 Emerald Coast Science Center-Guided Dissection. Public Content Request approval of Service Agreement #17-04 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provided Guided Dissection Program for middle and high school students on an as- needed basis based on fixed pricing. The Provider will be paid up to $8.00 per student per lesson per attached fee addendum, for a total contract amount not to exceed $1,000 per day per school. All funds will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-04 GUIDED DISSECTION.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by