Okaloosa County BOCC — July 26, 2016 — Library Cooperative PBB — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. A transfer-in from the Debt Service Fund provides funding for the Library Cooperative. Anticipated Board support for Fiscal Year 2016 is $649,883. MAJOR ACCOMPLISHMENTS LAST YEAR:  Engaged over 43,000 people in more than 1,900 educational and cultural learning experiences.  Library instructors provided 11,800 hours of technology training to 17,500 people, often one-on-one, facilitating equality of access to online government services and information.  Implemented new educator account to streamline Okaloosa teacher access to online research resources.  Borrowing of library materials increased by 20,000 items from FY14 to FY15, driven by strong demand for digital books and audio; circulation of those formats grew by 46% and the trend remains strong.  Leveraged funds through membership in regional cooperative purchasing group; buy-in garnered access to 6,300 downloadable titles for $1.27 each versus average purchase cost of $60-$80 per title.  Beneficial partnership expanded health insurance navigator program to additional libraries, providing access to counselors in north, south and central county locations.  Joined with regional libraries to provide educational support at State correctional institution for transitioning inmates; OCPLC serves as collection point for donated books and evaluates materials.  Conducted community assessment survey among local thought leaders to secure data for Cooperative strategic planning; shared results with partner municipalities to provide insights into citizen needs.  Digital media lab and online technology courses provided critical tools for students and business people to record audio and video and to create graphic images for presentations and marketing. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) is a major component of Okaloosa County’s strong education system of schools, colleges, universities and libraries. We deliver high quality public education for all residents regardless of age, background, or means. We provide equal access to self-directed education, research assistance and instruction, and enriching and enlightening experiences. KEY OBJECTIVES: 1. Coordinate library service among members to ensure equal access to high-quality public education. 2. Provide fiction and nonfiction materials in all formats to meet diverse educational and cultural needs. 3. Supplement and enhance school system curriculum to optimize student achievement with access to computers, wireless Internet, online research tools, study spaces and personal research assistance. 4. Teach reading and technology literacy in residents of all ages, beginning with the very young. 5. Encourage economic growth and workforce development through seminars, specialized research tools, and library materials that address needs of job seekers and area businesses. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of Full-Time Equivalents (FTEs) 1 1 1 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 739,882 743,000 745,000 Output Library Material Holdings 320,095 320,000 318,000 Number of Registered Card Holders 71,322 72,000 72,500 Library Materials Holdings per Capita 1.61 1.61 1.59 Efficiency Library Visits per Capita 2.77 2.77 2.77 Circulation of Materials per Capita 3.72 3.72 3.72 Collection Circulation/Turnover Rate 2.3 2.3 2.4 Effectiveness Total Attendance at Classes and Events 43,665 44,000 44,000 Research and Technology Assistance 170,190 171,000 171,000 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 1 1 1 1 Total 1 1 1 1 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $83,868 $88,776 $87,679 $89,857 $2,178 2.5% Operating Expenses $170,369 $164,426 $103,456 $110,625 $7,169 6.9% Grants & Aids $410,879 $428,000 $428,000 $449,401 $21,401 5.0% Total $665,116 $681,202 $619,135 $649,883 $30,748 5.0% ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $67,825 $68,324 $69,107 $783 1.1% 20 Benefits $19,028 $19,355 $20,750 $1,395 7.2% Increase is due to the rise in healthcare costs. 34 Contract Services $10,450 $10,150 $9,950 ($200) (2.0%) 40 Travel & Per Diem $1,700 $2,400 $2,450 $50 2.1% 41 Communications Services $600 $600 $720 $120 20.0% 42 Freight & Postage $50 $50 $50 $0 0.0% 44 Rent & Leases $13,260 $13,450 $13,360 ($90) (0.7%) 45 Risk Management Allocation $3,045 $616 $625 $9 1.5% 46 Repair & Maintenance $49,450 $54,050 $56,925 $2,875 5.3% Additional funding is for licenses and maintenance. 47 Printing & Binding $55 $100 $100 $0 0.0% 48 Promotional Activity $250 $200 $200 $0 0.0% 49 Miscellaneous Charges $800 $800 $1,150 $350 43.8% 51 Office Supplies $200 $200 $200 $0 0.0% 52 Operating Supplies $200 $550 $550 $0 0.0% 54 Books/Pubs/Subs & Memberships $6,000 $19,790 $23,845 $4,055 20.5% Increase funding for subscription services. 55 Training & Education Expenses $300 $500 $500 $0 0.0% 81 Aids to Government Agencies $428,000 $428,000 $449,401 $21,401 5.0% Provides a 5% increase to the six coop member cities. TOTAL $601,213 $619,135 $649,883 $30,748 5.0%