Okaloosa County School Board — Regular Meeting, April 11, 2016 — reading text

Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Revenue Recommended Action : Motion to approve the renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. Public Content Request approval to renew RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business and the recurring monthly cost for services is $1,560, which will be paid from General Revenue. The contract is effective July 1, 2016 though June 30, 2017. Copies of the renewal confirmation letter and Commercial Services Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology at (850) 689-7184. File Attachments COX RENEWAL DOCUMENTS.pdf (841 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Factory Direct Agreement: Gemaire Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Projects Vary Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Public Content Request approval of the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Purchases will be made on an as need basis and funding will be paid from Capital and General Funds, various projects. A copy of the vendor letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments HVAC-GEMAIRE.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Tag-On Bid Renewal: 16-968-159 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewing tag-on bid #16-968-529 through the School Board of Pinellas County. Public Content Request approval to renew tag-on bid #16-968-529 through the School Board of Pinellas County, based on fixed prices, to be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District wide - Minor Repair & Maintenance. The contract is effective 3/25/16 through 3/24/17. A copy of the tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF 16-968-529.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Emergency Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,885.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 Districtwide - HVAC Replacement Recommended Action : Motion to approve the Emergency Purchase from Trane on behalf of Ruckel MS in the amount of $34,885. Public Content Request approval of the Emergency Purchase from Trane in the amount of $34,885 to replace a Heating, Ventilating, and Air Conditioning (HVAC) System at Ruckel MS. Emergency Purchase procedures were used per School Board Policy 2-17 (12). Purchase being made through TCPN Contract. Funding will be paid from Capital Funds, Project 0319 Districtwide - HVAC Replacement. Copies of the letter of explanation and proposal are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE-RUCKEL MS.pdf (461 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5053 AICE-Bonuses/Exams, 5054- AP-Bonuses/Exams, 3105 Instructional Materials- Textbooks Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendors are Cambridge University and College Board. Each school has provided their funding source(s). A copy of the AICE/ AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2016 AP AICE All Schools Order Form.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Amendment to Service Agreement #16-27 Christie Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $700.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve the Amendment to Service