Okaloosa County School Board — Regular Meeting, April 11, 2016 — reading text

Action (Consent) Preferred Date : Apr 11, 2016 Absolute Date : Apr 11, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for 2016-2017. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2016-2017 payroll calendars are based on the school calendar which was approved by the School Board at the December 24, 2015 School Board Meeting. File Attachments payroll calendars 2016-17.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Agreement with Gulf Power Company for the Use of School District Facilities as Storm Restoration Staging Sites, presented by Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2016 Absolute Date : Apr 11, 2016 Recommended Action : Motion to approve the Agreement with Gulf Power Company for the use of parking lot facilities as storm restoration staging sites. Public Content Gulf Power is requesting use of the parking lot facilities at Crestview High School, Niceville High School, Choctawhatchee High School, Baker School, Meigs Middle School, Laurel Hill School and the Okaloosa County School Bus Barn parking lots to be used as restoration staging areas (to park trucks for dispatch, meeting spot for crews, etc.) The contemplated use of these locations will be for staging of personnel and equipment to support Gulf Power Company's restoration effort. The duration of this agreement shall be from no earlier than June 1, 2016 to December 1, 2018. File Attachments Agreement Storm Restoration Staging Site June 2016-Dec 2018.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa  County and Liza Jackson Preparatory School, Inc., effective March 1, 2016 through June 30, 2017. Public Content Renewal of the annual agreement for the regular maintenance and inspection of buses owned by Liza Jackson Preparatory School by the School Board's Transportation Department. The agreement also provides for Liza Jackson Preparatory School to lease buses from the school Board in the event it needs to temporarily replace a bus while repairs are being made. This agreement commences March 1, 2016 and terminates June 30, 2017. File Attachments Liza Jackson Vehicle Maintenance and Repair Agreement.pdf (1,979 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and  Air Force Enlisted Village, Inc. d/b/a Hawthorn House, presented by Jay McInnis, Trasnportation Director, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc. d/ b/a Hawthorn House, effective May 1, 2016 through April 30, 2017. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorn House to lease one motor vehicle during times of disaster when their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's Transportation Director or designee. Hawthorn House will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence May 1, 2016 and terminates April 30, 2017. File Attachments Motor Vehicle Lease - Hawthorn House.pdf (1,653 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2016 through May 9, 2017. Public Content Request approval to renew RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2016 through May 9, 2017. The vendor is Hiller Systems. Services will be performed on an as needed basis and funding will be provided from District wide funds. Copies of the award tabulation and signed vendor renewal letter are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF RFB 11-B10.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type :