Okaloosa County School Board — Regular Meeting, April 11, 2016 — reading text

assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Agreement between The School Board of Okaloosa County, Florida, and Online School Management Systems, Inc., for Merchant Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County, Florida, and Online School Management Systems, Inc., for merchant services to process online payment transactions for Internal Funds Activities and Child Care Services. Public Content This agreement will continue to provide the District with merchant services to process online payment transactions for Internal Funds School Activities and Child Care Services. The agreement will cover fiscal year 2016-2017, beginning July 1, 2016, and ending June 30, 2017. The online payment convenience charge will remain 3.50% per transaction. All fees are charged directly to the individual making the payment; therefore, the District will not incur fees for this service. File Attachments !OSMS Services Agreement-OCSD FY 2017.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at First City Bank effective April 12, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at First City Bank effective April 12, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Longwood Elementary School is requesting permission to close their current Internal Funds checking account at Hancock Bank and open a new account at First City Bank. The local Hancock Bank branch on Eglin Parkway no longer accepts deposits; therefore, school employees have to travel to the Niceville bank to make deposits. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Longwood-BankChange-Agenda 2016-04-11.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $13,246.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,246.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $13,246.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated March 9, 2016, in the amount of $399,222.80 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted during the 2012-2013 school year. The payments to these schools are as follows: • Okaloosa Academy - $444.00 • NWFSC Collegiate High School - $2,281.00 • Liza Jackson Preparatory - $10,521.00 • AMIKids - Emerald Coast - N/A File Attachments Agenda - Fed Impact Aid 2014 Pmt 3 04112016.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, Report No. 2016-129, March 2016, presented by Rita R. Scallan, Chief Financial Officer, and  recommended for acceptance by the Superintendent Meeting : Apr 11, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to accept the Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, Report No. 2016-129, March 2016. Public Content The State of Florida, Auditor General has issued Report No. 2016-129, March 2016, Financial, Operational, and Federal Single Audit for Fiscal Year Ended June 30, 2015. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida, Auditor General, Audit Report No. 2016-129, March 2016. File Attachments 2016-129 Final Audit Report 3-18-16.pdf (2,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Payroll Calendars for 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 11, 2016 - Regular Meeting Type :