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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 5, 2013
TO: Honorable Chairman and Members of the Board
FROM: Richard Brannon
SUBJECT: General Engineering Services for the Tourist Development Department
DEPARTMENT: Purchasing
BCC DISTRICT: 2
STATEMENT OF ISSUE: Proposals were opened on September 20, 2013. Seven (see
attached listing) proposals were received. The Board Approved Review Committee
met on October 29, 2013 to review and rank the firms. The staff recommendation is to
award contracts to the top two firms.
The Committee ranking is:
# 1 Matrix Design Group ( Niceville, FL)
# 2 Genesis (Jacksonville, FL)
# 3 Preble - Rish, Inc. (Ft. Walton Beach, FL)
# 4 Hatch Mott MacDonald (Pensacola, FL)
# 5 Atkins (Pensacola, FL)
# 6 Polyengineering (Shalimar, FL)
# 7 Heffernan Holland Morgan ( Pensacola, FL)
BACKGROUND: The contracts will provide general engineering services concerning
conference center improvements, beach accessway work and any other work
under the purview of the Tourist Development Department and the Emerald Coast
Convention Center. Funds are available in the FY 13/14 budget. The initial contracts
will be for a three (3) year period with an option to renew for three (3) years.
OPTIONS: Award or Reject
RECOMMENDATION: Staff recommends approval to award contracts to Matrix Design
Group and Genesis, allowing staff to negotiate fees and authorize the Chairman to
sign the resulting contracts.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator