Okaloosa County BOCC — October 4, 2016 — Revision of Task Order 5 with AVCON, Inc — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 4, 2016 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Revision of Task Order 5 with AVCON, Inc DEPARTMENT: Public Works BCC DISTRICT: 5 STATEMENT OF ISSUE: On April 19, 2016 a scope and fee was approved from AVCON, Inc. to perform engineering services for the Bluewater Bay area as part of a Hazard Mitigation Grant from the Florida Division of Emergency Management (FDEM). After further review, a $36.00 addition error was found in the fee schedule in comparison to the total lump sum value submitted. AVCON, Inc. has resubmitted documentation correcting the error. BACKGROUND: In 2014, the Board of County Commissioners (BCC) authorized submittal of a grant application, on behalf of the Bluewater Bay Municipal Services Benefit Unit (MSBU), to the FDEM. The purpose of the Hazard Mitigation Grant is to study and improve the Curacao Way/ Southwind Drive drainage basin. The FDEM approved the grant in two phases. Phase I is the analysis and design of improvements with a budget of $130,240, with a 25% local match. Phase II is construction of the improvements, estimated to cost $269,225, with a 25% local match. The Bluewater Bay MSBU has pledged $22,560, and Public Works staff has agreed to provide $10,000 of in-kind services to cover the local match for Phase I of the grant. The original proposal for engineering services from AVCON, Inc. was in the amount of $98,204.00 which should have reflected an added total of $98,240.00 to develop the plans and specifications, obtain permits, and assist with grant administration. Each task line item value remains the same, the only adjustment is the final price to the correct total of $98,240.00. OPTIONS: Approve/Disapprove Task Order 5 revision from AVCON to perform engineering services for the Bluewater Bay area Stormwater Mitigation improvements for the not to exceed fee of $98,240.00. RECOMMENDATIONS: Approve Task Order 5 revision with AVCON to perform engineering services for the Bluewater Bay area Stormwater Mitigation improvements for the not to exceed fee of $98,240.00. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator