Fort Walton Beach Council agenda — 04-08-08 regular agenda — reading text

Garvie, Pullen, Hartwell, and Minich in favor. REGIONAL UTILITY AUTHORITY APPOINTMENT Consideration of Council appointment to the Regional Utility ( RUA) Authority from April 1, 2008 through March 31, 2009. V1601 Regular Council 3/ 25/ 08 REGIONAL UTILITY AUTHORITY APPOINTMENT ICONTI Mr. Minich nominated Bill Garvie to serve as representative and Dennis Reeves as alternate to the Regional Utility Authority (RUA) from April 1, 2008 through March 31, 2009 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. TOURIST DEVELOPMENT COUNCIL APPOINTMENT Consideration of Council appointment to the Tourist Development Council ( TDC) from April 1, 2008 through March 31, 2009. Mr. Miller nominated Mike Minich to serve as representative and Mike Holmes as alternate to the Tourist Development Council (TDC) from April 1, 2008 through March 31, 2009 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. WFRPC APPOINTMENT Consideration of Council appointment to the West Florida Regional Planning Council ( WFRPC) from April 1, 2008 through March 31, 2009. Mr. Minich nominated Virgil Miller to serve as representative and Bill Garvie as alternate to the West Florida Regional Planning Council (WFRPC) from April 1, 2008 through March 319 2009 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MAYOR PRO TEM APPOINTMENT Consideration of Council representative as Mayor Pro Tem from April 1, 2008 through March 31, 2009. Dr. Pullen nominated Bill Garvie to serve as Mayor Pro Tem. Mr. Reeves nominated Mike Minich to serve as Mayor Pro Tem. The Mayor took the nominations in alphabetical order, and called for the vote on the nomination of Bill Garvie to serve as Mayor Pro Tem from April 1, 2008 through March 31, 2009, and it carried by a vote of 4 to 3 with Miller, Garvie, Pullen, and Hartwell in favor and Holmes, Reeves, and Minich opposed. OKALOOSANVALTON CONTINUUM OF CARE APPOINTMENT Consideration of Council representative to the Okaloosa Continuum of Care. Mr. Minich nominated Bill Garvie to serve as representative and Mayor Anderson as alternate to the Okaloosa/Walton Continuum of Care and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. OTHER CITY BUSINESS FOR DISCUSSION PURPOSES Mr. Hartwell discussed the possibility of a dog park in the city. The City Manager advised that property off of Sotir is being looked at for the future. Dr. Pullen discussed the Okaloosa Housing Partnership and that laws may be changed on how they are funded, and encouraged Council members to send letters to our representatives to help low income individuals. Mr. Miller was advised the peer review for the General Employees Pension Fund will be completed by April and brought to Council at one of the meetings in May.  79 Regular Council 3/ 25/ 08 MAYOR/ COUNCIL ANNOUNCEMENTS Mr. Holmes thanked the public and representatives for their involvement in the Strategic Planning Session. Mr. Miller stated he received feedback from individuals who claimed they did not know they were invited to the Strategic Planning Session, but the people who were there advised it was an informative session. Mr. Garvie discussed the ` Choice' network at area high schools and that it is a worthwhile program. Mr. Garvie advised he will be attending a meeting in Mobile, Alabama, on how the City of Mobile received funding for the homeless, and he will report back his findings on how the city or the city and county may be able to do the same. Dr. Pullen discussed citizen participation and that everything be opened up to the citizens. Mayor Anderson advised Chief Dutton' s son will be returning home from Iraq after 15 months; the Construction Junction was a successful event; he received a letter commending city crews on Pryor road; the March for Safety event held on March 15 had a good turnout; he attended the Lovejoy Neighborhood Meeting where environmental housing was discussed; and that FWBTV received the Innovations in Communication Technology Award for a population from 20, 000 to 50,000 from the Florida City and County Management Association, and will be presented on May 30 in Marco Island. CITY MANAGER ANNOUNCEMENTS The City Manager advised she has arranged a meeting with the County to discuss partnering with the County in regards to code enforcement and policing issues in the Lovejoy neighborhood kw area; and she will be speaking to the County about the roundabout on Hollywood and Doolittle. The City Manager further advised the budget kickoff this morning with staff and challenged department directors to bring in a budget 8% lower than the current budget, and to think 'outside the box' and solve issues and problems we have. The City Manager announced the Senior Center will be closed on March 27 and March 28 while a new electrical panel is being installed; the Showtime Talent Show Program is taking entry forms through March 28, with finals to be held on May 2; the Ice Pilots will be at the library on March 29 from 1 to 3 pm; the Senior Center is hosting a pancake breakfast on April 1 and a rummage sale on April 5; the library will present ' Strings & Stories' on April 2 for children 6 to 12 years of age; and the City Manager thanked everyone who participated in the City's charity golf tournament on March 8 which raised over $5,200 for the American Cancer and American Heart Associations. ADJOURNMENT There being no further business, the meeting adjourned at 10:50 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  CITY COUNCIL MEETING April 8, 2008 Consent Agenda Consideration of request to award Bid No. 08 -112, Purchase of One ( 1) Combination Sewer Cleaner Truck to the lowest responsive, responsible, bidder, Sansom Equipment, Mobile, AL for a total cost of $ 249,954 including trade -in Utilities Director) Council Action 1 St 2nd Vote: Agenda Item Number: 3 C,  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 18, 2008 TO: Joyce Shanahan, City Manager FROM: John Hofstad, Utilities Director SUBJECT: Request to Award Bid No. 08 - 112, Purchase of One ( 1) Combination Sewer Cleaner Truck SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to award Bid No. 08 - 112, Purchase of One 1) Combination Sewer Cleaner Truck, to the low responsive, responsible bidder, Sansom Equipment, Mobile, Alabama, for a total cost of $ 249, 954. 00, including trade in of City Vehicle # 2379, a 1997 Vaccon Sewer Cleaner Truck, extended transmission warranty and selected options. If approved, funds are available in Account 401 - 1350 - 535 - 6404, Utilities Fund, Sewer Collections, Machinery and Equipment, Trucks, in the amount of 250, 000. 00. Recommend the City Council approve the bid received from Sansom Equipment, Mobile, Alanama, for the bid amount of $ 249, 954. 00. F I N A N C I A L D A T A 1. DEPARTMENT: Enterprise Fund 2. DIVISION: Sewer Collections 3. FUND: Utilities 4. ACCOUNT # 401 - 1350 - 535 - 6404 5. ACCT. DESCRIPTION: Machinery and Equipment- Trucks 6. FY BUDGET: 2007/ 08 7. AMOUNT BUDGETED: $ 250, 000. 00 8. GRANT FUNDS: YES ® AMOUNT 9. FUND TRANSFER: YES ® AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ONE B I D I T E M D A T A 14. DESCRIPTION OF BID ITEM: * Combination Sewer Cleaner Truck 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ONE 16. # BID INVITATIONS SENT: 10 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: Sansom Equipment 20. BID AWARD AMOUNT: $ 249, 954. 00  21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: FESI NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 60 days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES NO 28. WARRANTY PERIOD: * 29. DELIVERY TIME: 150 days 30. STATE CONTRACT: YES 31. CONTRACT #: N/ A 32. CO - OP PURCHASE: YES © O 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: YES pq 36. REFERENCES CHECKED: YES