Fort Walton Beach Resolution — 2024-02 Accepting FDLE Funding for PD Fitness Equipment — reading text

Recipient: City of Fort Walton Beach Award Title: C- R7226: FIT COP PROJECT Award Period: 10/ 01/ 2023- 09/ 30/ 2024 Total payments for all deliverables will not exceed the maximum grant award amount. Recipient will use federal grant funds to procure barbell collars, barbells, Deliverable 1 barrel fan, kettlebells, plyometric boxes, pull up bar, sandbags, set of horse mats, wall balls, and weighted plates. Minimum Performance Criteria: Performance will be the procurement and receipt of goods/ services purchased. Financial Consequences: This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately$ 6, 000. 00 Page 5 of 29 Appendix C - Approved Budget Award Number: R7226 Recipient: City of Fort Walton Beach Award Title: C- R7226: FIT COP PROJECT Award Period: 10/ 01/ 2023- 09/ 30/ 2024 Award Amount: $ 6, 000. 00 0. 00 6, 000. 00 Grant Funded Match Total Standard Budget Terms All items, quantities, and/ or prices below are estimates based on the information available at the time of application. The item( s) listed below may include additional individually priced, operationally necessary accessories, components, and/ or peripherals and may be categorized as a " kit", "bundle", " system" etc. Award funds may be used to pay for any applicable shipping, freight, and/ or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. D. Equipment Item Name Description Grant Funded Match Total Barbell Collars Barbell Collars: 5 x pairs of barbell collars @ 50. 00 0. 00 $ 50. 00 10 each = $ 50. Barbells Barbells: 5 barbells @ $ 119 each = $ 595. 595. 00 0. 00 $ 595. 00 Barrel Fan Barrel Fan: 1 x barrel fan @ $ 399 = $ 399. 399. 00 0. 00 $ 399. 00 Horse Mats Horse Mats: 1 bundle of horse mats that may 2, 000. 00 0. 00 $ 2, 000. 00 include thick rubber mats @ $ 2, 000 = $ 2, 000. Kettlebells Various sizes of Kettlebells: 2 @ $ 35 each = 83. 00 0. 00 $ 83. 00 70. 1 @ $ 13 each =$ 13 Plyometric Boxes Plyometric Boxes: 4 x plyometric boxes @ 280. 00 0. 00 $ 280. 00 70 each = $ 280. Pull Up Bar Pull- up Bar: 1 x pull- up bar @ $ 1, 000 = 1, 000. 00 0. 00 $ 1, 000. 00 1, 000. Sand Bag Sand Bags: 2 x sand bags @ $ 79 each = 158. 00 0. 00 $ 158. 00 158. Wall Ball Wall Balls: 4 @ $ 69 each = $ 276. 276. 00 0. 00 $ 276. 00 Weighted Plates Various sizes of weighted plates: 1, 159. 00 0. 00 $ 1, 159. 00 12 @ $ 53. 50 each = $ 642. 12 @ $ 31. 25 each =$ 375. 12 @ $ 11. 84 each = $ 142. D. Equipment Subtotal: $ 6, 000. 00 Page 6 of 29 Appendix D: Award Contacts Award Number: R7226 Recipient: City of Fort Walton Beach Award Title: C- R7226: FIT COP PROJECT Award Period: 10/ 01/ 2023 - 09/ 30/ 2024 Recipient Grant Manager( GM) Name: Jamieson Ross Title: Lieutenant Address: 7 Hollywood Blvd NE Fort Walton Beach, FL 32548 Phone: 8508339554 Email: jross@fwb. org Recipient Chief Official ( CO) Name: Dick Rynearson Title: Mayor Address: 109 Miracle Strip Parkway SW Fort Walton Beach, FL 325348 Phone: 8508339503 Email: drynearson@fwb. org Recipient Chief Financial Officer( CFO) Name: Nicole Nabors Title: Financial Manager Address: 109 Miracle Strip Pkwy SW Fort Walton Beach, FL Phone: 850- 833- 9512 Email: nnabors@fwb. org Page 7 of 29 Appendix E: Special Conditions Award Number: R7226 Recipient: City of Fort Walton Beach Award Title: C- R7226: FIT COP PROJECT Award Period: 10/ 01/ 2023- 09/ 30/ 2024 In addition to the attached standard conditions, the above- referenced grant project is subject to the special conditions set forth below. S0001 During application review, it was noted the recipient's SAM. gov registration will expire on April 17, 2024. In order to prevent delays in payment, the recipient should renew their registration in SAM. gov prior to the expiration date. W0002 WITHHOLDING OF FUNDS: Prior to the drawdown of funds, the Recipient must provide a management response in regards to findings noted on the Single Audit for the year ending September 30, 2022 to the Office of Criminal Justice Grants. S0003 The recipient's procurement policy does not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget( OMB) Uniform Requirements, 2 CFR 200. 318- 320. Please see Subaward Management Questionnaire( SMQ) section VIII. All award procurements must comply with the standards identified in OMB' s Uniform Requirements and documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring. S0004 At the time of application, the recipient had not submitted a current EEO Plan Utilization Report) to the Office of Criminal Justice Grants. The recipient must provide an EEO Plan to the Office of Criminal Justice Grants at monitoring. S0005 At the time of application, the recipient had not submitted a current EEO Plan Approval Letter to the Office of Criminal Justice Grants. The recipient must submit an EEO Plan Approval Letter to the Office of Criminal Justice Grants at monitoring. S0006 A risk assessment completed at the time of application review determined this project is low- risk. As a result, backup documentation related to expenditures must be maintained and made available upon request. Documentation may include, but is not limited to: procurement records( including quotes, competitive solicitations/ bids, etc.), purchase orders, packing slips, delivery/ receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. W0007 WITHHOLDING OF FUNDS: The project period for this award starts 10/ 01/ 2023. Prior to the drawdown of funds, the Recipient must submit all required quarterly performance reports due since the start date of the award period. Page 8 of 29 Appendix F— FY2023 Award Standard Conditions The Florida Department of Law Enforcement ( FDLE), Office of Criminal Justice Grants ( OCJG) serves as the State Administering Agency( SAA) for various federal award programs awarded through the U. S. Department of Justice( DOJ), Office of Justice Programs( OJP). FDLE has been assigned as the certified Fiscal Agent for the Project Safe Neighborhoods awards by the U. S. Attorney. OCJG awards funds to eligible applicants, and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/or termination of the project. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U. S. Department of Justice( DOJ) Grants Financial Guide https:// www.olp. qov/doi- financial- quide- 2022 Office of Management and Budget( OMB) Uniform Grant Guidance( 2 C. F. R. Part 200) Subpart A, Definitions Subparts B- D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: https:// www.ecfr.gov/ 2 C. F. R. § 175. 15( b), Award Term for Trafficking in Persons 28 C. F. R.§ 38, Equal Treatment for Faith- Based Organizations 28 C. F. R.§ 66, U. S. Department of Justice Common Rule for State and Local Governments 28 C. F. R.§ 83, Government- Wide Requirements for Drug- Free Workplace 28 C. F. R.§§ 18, 22, 23, 30, 35, 42, 61, and 63 U. S. Code: Title 34, U. S. Code, Crime Control and Law Enforcement Title 41, U. S. Code§ 4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 34, U. S. Code, § 10101 et seq., " Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1- SL for State and Local Government Agencies: https:// files.floridados. gov/ media/ 706717/qsl- sl- June- 2023. pdf and https:// files.floridados. qov/ media/706718/qs2- iune- 2023. pdf State of Florida Statutes: Section 112. 061, Fla. Stat., Per diem/travel expenses of public officers, employees, authorized persons Chapter 119, Fla. Stat., Public Records Section 215. 34( 2), Fla. Stat., State funds; non- collectible items; procedure Section 215. 97, Fla. Stat. Florida Single Audit Act Section 215. 971, Fla. Stat., Agreements funded with federal or state assistance Section 215. 985, Fla. Stat., Transparency in government spending Section 216. 181( 6), Fla. Stat., Approved budgets for operations and fixed capital outlay DEFINITIONS Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass- through entity and