Fort Walton Beach Council agenda — 08-23-11 regular — reading text

meeting of the c Kiwanis and was very moved by the chaplain of the special forces who spoke. c Mr. Rigdon thanked everyone for the prayers during his recent illness. Uo m Mr. Ryneazson advised he is leaving Wednesday for the League of Cities Conference and he is looking forward to it. m at The Mayor discussed several items including the success of the 4th of July celebration; the Police Departments swearing -in ceremonies; the City will host the next OCLOC Dinner at Two cw Trees on October 18; thanked Mr. Reeves for attending a ceremony for Bear Henley of the t Boys/Girls Club; announced the ABWA' s Guns and Hoses fundraiser on August 20 recognizing A police and firefighters; and the Homeless Summit on September 15 at the Conference Center. a The Mayor also asked the City Manager for clarification on what can be done about derelict boats in the Sound. The City Manager explained the City has no jurisdiction of the waterways, that is controlled by the Coast Guard or Florida Wildlife, and that a month ago the City began the process for removing the derelict vehicle. 18. ADJOURNMENT Quasi- Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes City Coancrl ofFort Walton Beach Page 11 Packet Pg. 19  8. Minutes August 9, 2011 Regular Meeting Action- Direction -Discussion items maybe acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286.0105, F. S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen m Spencer at 850- 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 2 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests most be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. 0na emci City Council ofFort Walton Beach Page 11 Packet Pg. 26 1. Backeround: 1. 1. The Fort Walton Beach Police Department ( FWBPD), as well as other regional city, county and applicable state law enforcement agencies, individually enter into a Memorandum of Understanding ( MOLT) with the Department of Highway Safety and Motor Vehicles ( DHSMV) to access drivers license records. DHSMV provides the MOU for signature by the City' s representative. 1. 2. The MOU is a multi -year document, which will be due to be renewed on or about October 1", 2014. 1. 3. Either party may cancel the MOU: 1. 3. 1 - for violations of the agreement, or 1. 3. 2 - at any time, by providing 30 days written notice to the other party. 1. 4. The MOU provides that all FWBPD members will be governed by and shall comply with the terms of the agreement. 2. Discussion: 2. 1. The MOU document replaces /renews the current MOU between the FWBPD and the DHSMV, which expires on October 1, 2011. 2. 2. This MOU would be valid for a period of three ( 3) years, expiring on October 1, 2014. 2. 3. This MOU between DHSMV and FWBPD is required, in order for FWBPD personnel to have the necessary access to DHSMV records. 3. Financial: 3. 1. There is no budget or financial impact that results from this agreement. 4. Conclusion: 4. 1. It is in the best interests of the City of Fort Walton Beach and its citizens for the police department to have access to DHSMV records in order to perform law enforcement functions, and this MOU is required to do so. 5. Recommendation: 5. 1. Staff requests Council approve this Memorandum of Understanding with the Department of Highway Safety and Motor Vehicles; and authorize the Mayor to execute the agreement.  8. 2 City Council of Fort Walton Beach POLICE MEMORANDUM To: Robert T. Meams, City Manager From: Ted Litschauer, Police Chief Date: August 23, 2011 Subject: DHSMV Memorandum of Understanding ATTACHMENTS: DHSMV Data Exchange MOD 5 - 10 - 11 ( PDF) Data Exchange DPPA Attachment 1040811 PDF) SIGNATURE BLOCK: Ted Litschauer Completed 08/ 11/ 201110: 24 AM Finance Completed 08/ 17/ 20115: 06 PM City Attorney Completed 08/ 18/ 20118: 40 AM Carole Jones Completed 08/ 18/ 2011 10: 08 AM City Manager Completed 08/ 18/ 201110: 13 AM City Council Pending  m] MEMORANDUM OF UNDERSTANDING DRIVERS LICENSE AND /OR MOTOR VEHICLE RECORD DATA EXCHANGE Contract Number This Memorandum of Understanding ( MOU) is made and entered into by and between hereinafter referred to as the Requesting Party and the Department of Highway Safety and Motor Vehicles hereinafter referred to as the Providing Agency. I. Purpose of the Data Exchange The purpose of this MOU is to establish conditions under which the Providing Agency agrees to provide electronic access to driver license and motor vehicle data to the Requesting Party as follows: Type of Data Requested Statutory Fees (subject to change by the Le islature awNmcC N c D No Charge D Driver license status D $ 0. 501record, per s. 320. 05, F. S. Motor vehicle status D $ 0. 50 /record, per s. 320. 05, F. S. oE Driver license transcript ( 3- year) D $ 8.001record, per s. 322. 20, F. S. c Driver license transcript (7- year or complete) D $ 10. 00 /record, per s. 322. 20, F. S. N Cost recovery fee for TML, Inc.' D $ 0. 02 /record ( rounded to nearest $ 0.01 daily prior to electronic funds transfer. TML will determine fee on an annual basis fEEa D Motor vehicle list D $ 0. 01 / record, per s. 320. 05, F. S. g Driver license list D $ 0. 01 / record, per s. 322. 20, F. S. Driver record search D $ 0. 01 / record or $ 2. 00 /record if no record is found, x0 per s. 322. 20 F. S. D Motor vehicle record D $ 0.50 1record, per s. 320. 05, F. S. mm N/A Residency verification DAVID criminal justice use only) N/ A D DAVE ( government agencies only) N/ A 0 D with Photos/ Signatures N D Motor Vehicle Insurance Data N/ A Exchan elVerifcefion 0O TML Information Services, Inc. owns and operates the computer hardware and software that allows remote interactive access to the databases of the Providing Agency for the Requesting Party. For each single transaction mwm u received by the system, one type driver license history will be returned. w 9 D The Requesting Parry is not requesting personal information and /or is not qualified to obtain personal information 0 pursuant to the Driver' s Privacy Protection Act.