Okaloosa County BOCC — July 2, 2013 — June 18 Regular — reading text

Tenneco is more regarding a time element. He noted that we are going into hurricane season and we do not want the vessel in the county as a liability. Mr. Windes felt we should move slower on this item. Mr. Hofstad pointed out the commissioners have brought up some very valid points. However, he said they do not want to lose this vessel and asked if approval and a commitment to Captain Brown can be given contingent upon securing all inspections and permits. Mr. Windes made motion, seconded by Mr. Harris, to approve the $75,000 allocation for deployment of The Tenneco for the Shirley J. Brown Memorial Reef, contingent upon receipt of the Coast Guard inspection, hazmat inspection, and resolution of insurance issues. Mr. Hofstad stated he will work with Captain Brown to see if he will keep the ship secure during this process. He advised that once inspections are completed, insurance issues resolved and permits obtained, deployment can be done within three weeks. 5 yeas. Mr. Harris made motion, seconded by Mr. Boyles, to approve Consent Agenda items #1 through #7, #9, and #10. Mr. Boyles referred to the earlier discussion on Item #5 and said we are trying to get the process to work the right way. He said this is advance budget planning which will be followed by final June 18, 2013 -6- Minute Book 69, Page 178 Okaloosa County Board of County Commissioners approval. Mr. Boyles felt approving a project before having funds available for it is like putting the cart before the horse. Mr. O’Byrne agreed with Mr. Boyles remarks. 1. Public Works: Request from Stacy Green of Forever I Do Weddings for a Qualified Beach Vendor Certificate for calendar year 2013 2. Public Works: Appointment of Maryl Bednar as District II representative on the Parks Advisory Committee 3. Judicial: Authorization for Chairman to execute a Certificate of Participation for the Edward Byrne Memorial Justice Assistance Grant Program 4. Purchasing: Recommendation to award bid for Airport Road (C.R. 188) safety improvements to Gulf Coast Traffic Engineers as low bidder meeting specifications with a bid of $143,004.60 5. Finance: Budget resolution and transfer: (a) Resolution amending FY 2013 Budget, County Transpor- tation Trust Fund (Amendment #1 to FDOT grant to operate and maintain computerized traffic signal system) RESOLUTION NO. 13-91 (BA #112) (b) Budget Transfer: Tourist Development Fund, Tourist Development Council recommendations to transfer from budget reserves to BCC, BT-13-55 6. Water & Sewer: Payment to Emerald Coast Diversified Properties in the amount of $286,252.53 to cover overcharges and interest accrued since the account was originally set up in February 2007 7. Growth Management: Approve submission of Transportation Trust Fund Grant Agreement, Task Order #51 with OCT, and authorizing resolution RESOLUTION NO, 13-92 9. Public Works: Resolution naming Picnic Pavilion at Leo Norred Park in honor of Mary Rush RESOLUTION NO. 13-93 10. Public Works: Renewal of Facility Management Lease between Baker Area Recreation Association and the Board of County Commissioners 5 yeas. VISITOR ~- DESTIN MAYOR SARAH SEEVERS, DREDGING OF PASS City of Destin Mayor Sarah “Sam” Seevers stated the last time she was before the Board she came with her hand out, asking for assistance with a project to dredge the Pass. She said that was June 18, 2013 -7- Minute Book 69, Page 179 Okaloosa County Board of County Commissioners April and some of the charter boats and the Pirate Ship were unable to leave the harbor because of the situation. Mayor Seevers stated the Board agreed to become partners with the city and the emergency dredge began May 7. She reported 10,800 cubic yards of sand were removed from the Pass and placed on Norriego Point. She advised the project was completed within 17 days. Mayors Seevers said she is present to say “Thank you” on behalf of the citizens of Destin, the Destin City Council and herself. TOURIST DEVELOPMENT - UPDATE BY PETER MAYER, PRESIDENT OF PETER A. MAYER ADVERTISING Mr. Daniel O’Byrne, Tourist Development Department (TDD) Director, stated Mark Mayer, President of Peter A. Mayer Advertising will make a presentation to the Board. Mr. Mayer noted that Ellen Kempner and Michelle Clark of Mayer Advertising are also in attendance this evening. He stated the information he will provide is for informational purposes only. Mr. Mayer identified the Short Term Objectives as: 1. Develop a compelling brand for Okaloosa County tourism that integrates all marketing communications 2. Position Destin, Fort Walton Beach, and Okaloosa Island as a top regional destination for leisure groups and meetings 3, Design, create, and launch a best-in-class tourism website for Okaloosa County 4. Create a new visitation season which drives business from Thanksgiving to New Years 5. Leverage existing events and festivals to drive repeat visitation Mr. Mayer detailed the strategy for each of the short term objectives. The Long Term Objectives were listed as: 1. Position Destin, Fort Walton Beach, and Okaloosa Island as one of the best beaches in America 2. Increase visitation during the non-peak months 3. Measure ROI through research and market trends to increase visitation and revenue 4. Pursue and secure positive media coverage with national and international leisure groups and meeting publications As with the short term objectives, Mr. Mayer described the strategies for each of the long term objectives. He noted short term is classified as a one to two-year period and long term is three to five years. June 18, 2013 -8- Minute Book 69, Page 180 Okaloosa County Board of County Commissioners Mr. Harris commented that he sat on the selection committee for TDD advertising, noting that he was impressed with Mayer Advertising then and now. Mr. Boyles stated he likes the long term plan and focusing on the shoulder season. Mr. Parisot said he enjoyed the discussion with Mr. Mayer this afternoon. TOURIST DEVELOPMENT - APPROVAL OF SELECTION PROCESS TO FILL RECENTLY VACATED SEAT ON TOURIST DEVELOPMENT COUNCIL Mr. O'Byrne referred to the restructuring of the Tourist Development Council (TDC) back in March. He pointed out the new TDC was seated in April and now one member has resigned for health reasons. Mr. O'Byrne stated direction is needed from the Board on filling this vacancy. He added that Ms. Lynn Hoshihara of the Nabors, Giblin & Nickerson law firm is present to review the procedure. Upon inquiry by Mr. Amunds, Mr. O'Byrne stated Ms. Hoshihara’s presentation will be the same as the information provided in the agenda request. Mr. Amunds advised it will not be necessary for Ms. Hoshihara to make the presentation. Mr. Parisot made motion, seconded by Mr. Harris, to follow the same procedures as were used in seating the reconstituted TDC, to use the same selection committee, and to contact the five remaining lodging industry owner/operator candidates to determine their interest in serving on the TDC. 5 yeas. CORRECTIONS - RECOMMENDATION TO AWARD CONTRACT FOR INMATE HEALTH CARE TO CORIZON HEALTH A Request for Proposals (RFP) was issued in March for inmate health care services. Of the five responses, Corizon Health, Inc. was ranked number one. Chief Corrections Officer Paul Lawson requested approval to award the RFP to Corizons and to authorize the Chairman to execute the contract. He poined out this proposal reduces the price of services by $150,000. Mr. Parisot made motion, seconded by Mr. Boyles, to approve Chief Lawson’s recommendations. 5 yeas. PURCHASING - SELECTION OF RESTORE ACT CONSULTING FIRM Mr. Richard Brannon, Purchasing Director, stated ten firms responded to the county’s RFP for a firm to assist the Board in developing a multi-year plan related to RESTORE Act funding and to help with oversight to insure funds are spent maximizing ecological and economic benefits. This firm will work with the Okaloosa County RESTORE Act Advisory Committee and the project manager. June 18, 2013 ~9- Minute Book 69, Page 181 Okaloosa County Board of County Commissioners Mr. Brannon stated the review committee shortlisted the proposals to three firms and heard presentations on June 10. It was the unanimous decision of the committee to rank Matrix Design Group as the number one firm. CH2MHill was ranked as number two and Tetra Tech was ranked number three. He requested authorization for staff to negotiate fees with Matrix Design Group, noting he will return to the Board with a report. It is anticipated the cost of this contract will be reimbursed through administrative fees paid through the RESTORE Act. Mr. Parisot made motion, seconded by Mr. Harris, to approve the ranking and to authorize negotiations. 5 yeas. GROWTH MANAGEMENT - APPOINTMENT OF ALTERNATE REPRESENTATIVE TO MILITARY SUSTAINABILITY PARTNERSHIP Mr. Elliot Kampert, Growth Management Director, stated an alternate appointment to the Military Sustainability Partnership (formerly the Joint Land Use Study or JLUS) is needed. He advised that Commissioner Harris was appointed as the primary representative and Chairman of the Partnership and former Commissioner Bill Roberts was the alternate. Mr. Harris recommended Mr. Windes for the post if he willing to serve. Mr. Windes replied that he will serve. Mr. Harris made motion, seconded by Mr. Parisot, to appoint Commissioner Windes as the alternate to the Military Sustainability Partnership. 5 yeas. GROWTH MANAGEMENT - CTD MEDICAID NON-EMERGENCY TRANSPORTATION AGREEMENT AND TASK ORDER WITH OCT Mr. Kampert requested approval of Amendment No. 5 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid non-emergency transportation services and Task Order No. 28 Amendment No. 5 with Okaloosa County Transit (OCT) for reimbursement of costs. He advised there is no local match requirement and the agreement is for the period July 1, 2013 through June 30, 2014. Mr. Windes made motion, seconded by Mr. Parisot, to approve the documents and to authorize the Chairman to execute. same. 5 yeas. PUBLIC WORKS - APPROVAL OF NORTHGATE DEVELOPMENT VARIANCE CONDITION Mr. John Hofstad, Public Works Director, requested the Board accept the variance condition from Northgate Development for a June 18, 2013 -10- Minute Book 69, Page 182 Okaloosa County Board of County Commissioners turn lane in lieu of intersection alignment of Martin Luther King Jr. Boulevard in Fort Walton Beach. He stated a realignment would require significant wetland impact and would be cost prohibitive. On March 13, 2013, the Board of Adjustment (BOA) granted a variance request made by Northgate Development. This variance includes a lump sum payment of $30,000 toward the existing Martin Luther King Jr. Boulevard improvement project to install a left turn lane for southbound traffic to turn onto Florence Avenue. Mr. Hofstad said the BOA cannot accept payment on behalf of the county; therefore, the request for variance must come before the Board for completion. He stated staff does support the variance request. Mr. Amunds recommend approval of this item. Mr. Harris made motion, seconded by Mr. Windes, to approve the Northgate Development variance condition. 5 yeas. PUBLIC WORKS - DIRECTION REQUESTED FOR YARD TRASH GRINDING OPERATIONS Mr. Hofstad stated initially the plan was to repair the in-line grinder but when estimates escalated, it no longer seemed feasible to repair the equipment. The Board approved sending this grinder to auction in Montgomery. The revenues from the sale were to be used to repair the smaller grinder and for contract grinding. Mr. Hofstad said staff believed the annual cost for contract grinding would be about $100,000. However, when the bids were opened, the cost offered by the only responsive bidder was more than double that amount. Mr. Hofstad said considering the cost for contract grinding would now be $250,000 per year, it became necessary to re-