Fort Walton Beach Resolution — 2023-05 Accepting FDLE Grant for Dive Equipment — reading text

Governments", and 2 CFR Subpart E," Cost Principles". 4.0 Unallowable Costs- Payments made for costs determined to be unallowable by either the Federal awarding agency, or the Department, either as direct or indirect costs, must be refunded ( including interest) to FDLE and the Federal Government in accordance with instructions that determined the costs are unallowable unless state or Federal statute or regulation directs otherwise. See also 2 C. F. R. §§ 200. 300- 309. 5. 0 Indirect Cost Rate - A recipient that is eligible to use the " de minimis" indirect cost rate described in 2 C. F. R. § 200.414(f), and elects to do so, must advise OCJG in writing of both its eligibility and its election, and must comply with all associated requirements in the 2 C. F. R. § 200 and Appendix VII. 6. 0 Sole Source - If the project requires a non- competitive purchase from a sole source, the recipient must complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon application for pre- approval. If the recipient is a state agency and the cost meets or exceeds$ 250,000, the recipient must also receive approval from the Florida Department of Management Services( DMS)( s. 287. 057(5), F. S.). Additional details on the sole source requirement can be found at 2 C. F. R. § 200 and the DOJ Grants Financial Guide. 7.0 Personal Services - Recipients may use award funds for eligible personal services including salaries, wages, and fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3. 9- Compensation for Personal Services, consistent with the principles set out in 2 C. F. R. § 200, Subpart E and those permitted in the federal program' s authorizing legislation. Recipient employees should be compensated with overtime payments for work performed in excess of the established work week and in accordance with the recipient's written compensation and pay plan. Documentation- Charges for salaries, wages, and fringe benefits must be supported by a system of internal controls providing reasonable assurance that charges are accurate, allowable, and properly allocated. Documentation supporting charges must be incorporated into the official records of the organization. Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the employee is compensated by the organization and cover both federally funded and all other activities. The records may include the use of subsidiary records as defined in the organization' s written policies. Where award recipients work on multiple award programs or cost activities, documentation must support a reasonable allocation or distribution of costs among specific activities or cost objectives. 8. 0 Contractual Services - The recipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts as described in 2 C. F. R. § 200. 318, General procurement. Requirements for Contractors of Recipients - The recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 34 U. S. C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants FinancialGuide( https:// oip.gov/financialquide/doi/ pdfs/ DOJ FinancialGuide. pdf). and all other applicable federal and Page 19 of 26  state laws, orders, circulars, or regulations. The recipient must pass-through all requirements and conditions applicable to the federal award to any subcontract. The term " contractor" is used rather than the term " vendor" and means an entity that receives a contract as defined in 2 C. F. R. § 200.22, the nature of the contractual relationship determines the type of agreement. Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass- through entity must review and approve in writing all consultant contracts prior to employment of a consultant when the individual compensation rate exceeds $ 650 ( excluding travel and subsistence costs) per eight- hour day, or$ 81. 25 per hour. A detailed justification must be submitted to and approved by FDLE, who will coordinate written approval of the Federal awarding agency, prior to recipient obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide Section 3. 6 Consultant Rates, 28 C. F. R. § 66, and applicable state statutes. The Department' s approval of the recipient agreement does not constitute approval of individual consultant contracts or rates. If consultants are hired through a competitive bidding process not sole source), the$ 650 threshold does not apply. FFATA Reporting Requirements- Recipients that enter into awards of$ 30, 000 or more should review the Federal Funding Accountability and Transparency Act of 2006 ( FFATA), website for additional reporting requirements at https:// ojp. gov/ fundinq/ Explore/ FFATA. htm. 9. 0 Travel and Training - The cost of all travel shall be reimbursed according to the recipient's written travel policy. If the recipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines § 112. 061, F. S. Any foreign travel must obtain prior written approval from the Federal awarding agency and pass- through entity. 10. 0 Expenses Related to Conferences, Meetings, Trainings, and Other Events - Award funds requested for meetings, retreats, seminars, symposia, events, and group training activities and related expenses must receive written pre-approval from the Federal awarding agency and pass- through entity and comply with all provisions in 2 C. F. R. § 200. 432 and DOJ Grants Financial Guide Section 3. 10; Conference Approval, Planning, and Reporting. Award applications requesting approval for meeting, training, conference, or other event costs must include a completed Conference& Events Submission Form for approval prior to obligating award funds for these purposes. 11. 0 Training and Training Materials — Any training or training materials that has been developed or delivered with award funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at www. oip. gov/ fundinq/ oiptrainingquidingprinciples. htm. 12. 0 Publications, Media and Patents Ownership of Data and Creative Material- Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the DOJ Grants Financial Guide, 28 C. F. R. §§ 66, and 200. 315. Publication or Printing of Materials - Publication costs for electronic and print media, including distribution, promotion, and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material including videos and electronic mediums). Recipients must request pre- approval in writing for page charges for professional journal publications. All publication materials must comply with provisions in 2 C. F. R. § 200.461 and DOJ Grants Financial Guide, Section 3. 9; Allowable Costs— Publication. Recipients must submit for review and approval one( 1) copy of any written materials to be published, including web- based materials and website content, to be paid under this award at least thirty ( 30) days prior to the targeted dissemination date. All electronic and print materials paid under this award must contain the following statements identifying the federal award: This project was supported by Award No. ( Federal Award Number] awarded by the ( Bureau of Justice Assistance/ Bureau of Justice Statistics], Office of Justice programs. The opinions, findings, and conclusions or recommendations expressed in this publication/program/ exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice or grant-making component." Any website funded in whole or in part under this award must include the same statement on the home page, on all major entry pages ( i. e., pages ( exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a web- based service, including any pages that provide results or outputs from the service. Page 20 of 26  Patents - Recipients are subject to applicable regulations governing patents and inventions, including government wide regulations issued by the Department of Commerce( 37 C. F. R. § 401 and 2 C. F. R. § 200. 315(c)). Recipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award. 13. 0 For NCHIP& NICS: Purchase of Automated Fingerprint Identification System ( AFIS)- AFIS equipment purchased under this award must conform to the American National Standards Institute ( ANSI) Standard, " Data Format for the Interchange of Fingerprint, Facial& Other Biometric Information"( ANSI/ NIST-ITL 1- 2007 PART 1) and any other applicable standards set forth by the Federal Bureau of Investigation ( FBI). 14. 0 Information Technology Projects Criminal Intelligence Systems- The recipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C. F. R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C. F. R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C. F. R. § 23.20( g). Should any violation of 28 C. F. R. § 23 occur, the recipient may be fined as per 42 U. S. C. § 3789g( c)-( d). The recipient may not satisfy such a fine with federal funds. The recipient understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the recipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. State IT Point of Contact- The recipient must ensure that the State IT Point of Contact receives written