Fort Walton Beach Resolution — 2023-05 Accepting FDLE Grant for Dive Equipment — reading text

Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022 - 09/ 30/2023 Total payments for all deliverables will not exceed the maximum grant award amount. Deliverable 1 Recipient will use federal grant funds to procure diving equipment, such as wireless communications devices, regulators, fins, flex gloves, etc. Minimum Performance Criteria: Performance purchased. will be the procurement and receipt of goods/ services Financial Consequences: This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately$ 14, 600.00 Deliverable 2 Recipient will use federal grant funds to pay for the training course registration for two divers. Minimum Performance Criteria: Performance will be the procurement and receipt of goods/ services purchased. Financial Consequences: This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately$ 400.00 Page 5 of 26 Appendix C - Approved Budget Award Number: 8C187 Recipient: City of Fort Walton Beach Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022- 09/ 30/ 2023 Award Amount: $ 15, 000. 00 0. 00 15, 000. 00 Grant Funded Match Total Standard Budget Terms All items, quantities, and/ or prices below are estimates based on the information available at the time of application. The item( s) listed below may include additional individually priced, operationally necessary accessories, components, and/ or peripherals and may be categorized as a " kit", "bundle", " system" etc. Award funds may be used to pay for any applicable shipping, freight, and/ or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. D. Equipment Item Name Description Grant Funded Match Total Diving Equipment - Regulator x2 @ $ 615. 00= $ 1230. 00 14, 600. 00 0. 00 14, 600. 00 Octo Part x2 @ $ 175. 00= $ 350. 00 Pressure/ Depth Gauge x2 @ $ 150. 00= 300. 00 Frameless Mask x2 @ $ 100.00= $ 200. 00 Marker Bouy x2 @ $ 75. 00= $ 150. 00 Safety Reel x2 @ $ 50. 00= $ 100. 00 3/ 2 Hood x2 @ $ 75. 00=$ 150. 00 Flex Gloves x2 @ $ 50. 00= $ 100. 00 Fins x2 @ $ 100. 00= $ 200 Spear Point x2 @ $ 75. 00= $ 150. 00 Booties x2 @ $ 60. 00= $ 120. 00 Public Safety BCD x2 @ $ 500. 00= $ 1000. 00 Tanks x2 @ $ 250. 00= $ 500. 00 Dry Suit x2 @ $ 3250. 00= $ 6500. 00 Full Face Mask x2 @ $ 1000. 00= $ 2000. 00 Wireless Comms x2 @ $ 775. 00= $ 1550. 00 D. Equipment Subtotal: 14, 600. 00 H. Other Costs Item Name DescriptionGrant Funded Match Total The cost of each registration is approx. $ 200. 400. 00 0. 00 400. 00 training course registration 2 registration fees x2 divers= $ 400 We are unsure what vendor exactly we are going to use. It will likely be Code 3 Divers, or PADI. These training courses teach officers how to conduct law enforcement investigations and search and rescue Page 6 of 26 missions in underwater environments. Dates and times of training are: TBD H. Other Costs Subtotal: 400. 00 Page 7 of 26 Appendix D: Award Contacts Award Number: 8C187 Recipient: City of Fort Walton Beach Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022 - 09/ 30/ 2023 Recipient Grant Manager( GM) Name: Jamieson Ross Title: Police Lieutenant Address: 7 Hollywood Blvd. NE Fort Walton Beach, FL 32548 Phone: 850- 974- 3573 Email: jross@fwb. org Recipient Chief Official (CO) Name: Dick Rynearson Title: Mayor Address: 107 Miracle Strip Pkwy Fort Walton Beach, FL 32548 Phone: 8508339500 Email: drynearson@fwb. org Recipient Chief Financial Officer( CFO) Name: Nicole Nabors Title: Chief Financial Officer Address: Fort Walton Beach, FL 32548 Phone: 8508339500 Email: nnabors@fwb. org Recipient Additional Point of Contact ( POC) Name: Carol Godwin Title: Grants Manager Phone: 8508339500 Email: cgodwin@fwb. org Page 8 of 26 Appendix E: Special Conditions Award Number: 8C187 Recipient: City of Fort Walton Beach Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022 - 09/ 30/ 2023 In addition to the attached standard conditions, the above- referenced grant project is subject to the special conditions set forth below. S0001 During application review, it was noted the recipient's SAM. gov registration will be expiring within the next 60 days. In order to prevent delays in payment, the recipient should renew their registration in SAM. gov prior to May 2, 2023. S0002 The recipient's procurement policy does not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget (OMB) Uniform Requirements, 2 CFR 200.318- 320. Please see Subaward Management Questionnaire (SMQ) section VIII. All award procurements must comply with the standards identified in OMB' s Uniform Requirements and documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring. S0003 At the time of application, the recipient had not submitted a current EEO Plan ( Utilization Report) to the Office of Criminal Justice Grants. The recipient must provide an EEO Plan to the Office of Criminal Justice Grants at monitoring. W0004 WITHHOLDING OF FUNDS: Prior to the obligation and drawdown of funds for training expenses, the Recipient must submit an amendment to modify the budget narrative to clearly define the costs to be included, the destination, dates of training, and an approximate total. S0005 A risk assessment completed at the time of application review determined this project is low- risk.& nbsp;As a result, backup documentation related to expenditures must be maintained and made available upon request. Documentation may include, but is not limited to: procurement records ( including quotes, competitive solicitations/ bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. W0006 WITHHOLDING OF FUNDS: The project period for this award starts 10/ 01/ 2022. Prior to the drawdown of funds, the Recipient must submit all required quarterly performance reports due since the start date of the award period. Page 9 of 26 Appendix F- FY2021 Award Standard Conditions The Florida Department of Law Enforcement ( FDLE), Office of Criminal Justice Grants ( OCJG) serves as the State Administering Agency( SAA) for various federal award programs awarded through the U. S. Department of Justice ( DOJ), Office of Justice Programs ( OJP). FDLE has been assigned as the certified Fiscal Agent for the 2021 Project Safe Neighborhoods awards by the U. S. Attorney. OCJG awards funds to eligible applicants, and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/ or termination of the project. For NCHIP and NARIP Awards Comprehensive Evaluation- In order to ensure that the National Criminal History Improvement Program( NCHIP) and the NICS Act Record Improvement Program ( NARIP) are realizing the objectives in the most productive manner, the recipient agrees to participate in a comprehensive evaluation effort. It is anticipated that the evaluation will take place during the course of the program and will likely involve each participating agency. It is expected that the evaluation will have a minimal impact on an agency' s program personnel and resources. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U. S. Department of Justice( DOJ) Grants Financial Guide https// ojp. gov/ financialquide/ dol/ pdfs/ DOJ FinancialGuide. pdf Office of Management and Budget( OMB) Uniform Grant Guidance( 2 CFR Part 200) Subpart A, Definitions Subparts B- D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: www.gpo. gov/fdsys/ 2 C. F. R. § 175. 15( b), Award Term for Trafficking in