Fort Walton Beach Resolution — 2023-05 Accepting FDLE Grant for Dive Equipment — reading text

RESOLUTION 2023 - 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT; RATIFYING THE MAYOR' S SIGNATURE ON THE ACCEPTANCE DOCUMENT(S); AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the Edward Byrne Memorial Justice Assistance Grant ( JAG) provides funding for public safety; and WHEREAS, the City is eligible to participate in this competitive grant program and has applied for and been awarded a project total of $15, 000. 00 for Dive Equipment for the Fort Walton Beach Police Department; and WHEREAS, City Council finds that it is in the best interest of the citizens of Fort Walton Beach to participate in the Grant from the Department of Justice. NOW, THEREFORE, BE IT RESOLVED t THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. City Council hereby adopts Resolution 2023- 05 accepting $ 15, 000.00 under the Edward Bryne Memorial Justice Assistance Grant ( JAG), ratifying the Mayor' s signature on the acceptance document(s), authorizing the Mayor or City Manager to execute all necessary documents to complete the grant and grant-related purchases, and authorizing a budget amendment to record the grant within the General Fund. Budget Amendment for Grant Funds: Revenue Expense 102- 1543- 331- 2000 15, 000 102- 1543- 521- 5200 15, 000 Project Number: N/ A Section 2. This Resolution shall take effect immediately upon approval by City Council and signature of the Mayor. Adopted: A? f.; 1 =. S a. 4J-4 Richard A. Rynearson, Mayor Attest: Approved for form, le ency j wAcr Kim . Barnes, City Clerk 0 //// i d Dykes, Jr. Att ey FLORIDR , f  State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 AWARD AGREEMENT Recipient: City of Fort Walton Beach Recipient SAM UEI: QUYPA5J8D8G4 Award Number: 80187 Award Period: 10/ 01/ 2022— 09/ 30/ 2023 Award Title: 0- 80187: FWBPD DIVER DOWN Federal Funds: $ 15, 000. 00 Matching Funds: $ 0. 00 CFDA: 16. 738 Federal Award Number: 15PBJA- 21- GG- 00241- MUMU Federal Program: Edward Byrne Memorial Justice Assistance Grant( JAG) Federal Awarding Agency: U. S. Department of Justice ( USDOJ) Pass-through Entity: Florida Department of Law Enforcement ( FDLE) Research & Development: No Indirect Cost: No An award agreement is entered into by and between the Florida Department of Law Enforcement ( herein referred to as " FDLE" or" Department") and the City of Fort Walton Beach ( herein referred to as " Recipient"); WHEREAS, the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Recipient in accordance with the terms and conditions set forth in the award agreement, and WHEREAS, the Department has available funds resulting from the federal award listed above, and WHEREAS, the Recipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Recipient has provided an executed agreement to the Department. SCHEDULE OF APPENDICES Appendix A— Scope of Work Appendix B — Deliverables Appendix C — Approved Budget Appendix D — Award Contacts Appendix E — Special Conditions Appendix F— Standard Conditions PERFORMANCE REPORTING The Recipient shall provide Quarterly Performance Reports to the Department attesting to the progress towards deliverables. Performance Reports are due no later than 15 days after the end of each reporting period. For example: If the monthly reporting period is July 1- 31, the Performance Report is due August 15th; if the quarterly reporting period is January 1 — March 31, the Performance Report is due by April 15th. The Recipient shall respond to the metrics in the electronic grant management system. Information provided by the Recipient will be used by the Department to compile reports on project progress and metrics to the U. S. Department of Justice. Supporting documentation for performance must be maintained by Recipient and made available upon request for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database statistics, etc. Failure to submit performance reports by the deadline will result in a withholding of funds until performance reports are received. FINANCIAL REPORTING The State of Florida' s performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature. The Department will administer and disburse funds under this agreement in accordance with ss. 215. 97, 215. 971, 215. 981 and 215. 985, F. S. This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable expenditures included in the approved budget ( Appendix B) incurred during each reporting period. The Recipient shall provide Quarterly Payment Requests to the Department attesting to expenditures made during the reporting period. These reports are due no later than 30 days after the end of each reporting period. For example: If the monthly reporting period is July 1- 31, the Payment Request is due August 30th; if the quarterly reporting period is January 1 — March 31, the Payment Request is due by April 30th. Using the electronic grant management system to record expenses, Payment Requests must clearly identify the dates of services, a description of the specific contract deliverables provided during the reporting period, the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the satisfaction of the Department. The Department' s determination of acceptable expenditures shall be conclusive. The final Payment Request shall be submitted to the Department no more than 60 days after the end date of the award. Any payment due under the terms of this agreement may be withheld until performance of services, all reports due are received, and necessary adjustments have been approved by the Department. The Recipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post- audit and to verify work performed was in accordance with the deliverable(s). Payment shall be contingent upon the Department' s grant manager receiving and accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks or EFT records, bank statements, etc. The state' s Chief Financial Officer ( CFO) reserves the right to require further documentation on an as needed basis. Failure to comply with these provisions shall result in forfeiture of reimbursement. Page 2 of 26 Award Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in Appendix C and Appendix D of this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Award ID: 8C187 Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022– 09/ 30/ 2023 Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: Typed Name and Title: Cody Menacof, Bureau Chief Date: Recipient City of Fort Walton Beach Signature: I) Gm&/ 4 Typed Name and Title: Dick Rynearson, Mayor Date: A70 v^:" 6 2-D 2-3 If using a designee, sign in the " Chief Official Designee" section below. *** Chief Official Designee ( optional) City of Fort Walton Beach Signature: Printed Name and Title: Date: THIS AWARD IS NOT VALID UNTIL SIGNED AND DATED BY ALL REQUIRED PARTIES Page 3 of 26 Appendix A- Scope of Work Award Number: 8C187 Recipient: City of Fort Walton Beach Award Title: C- 8C187: FWBPD DIVER DOWN Award Period: 10/ 01/ 2022 - 09/ 30/2023 Problem Identification The Fort Walton Beach Police Department is faced with the challenge of providing the many functions of a full-service municipal police department in an era of reduced revenues. The existing budget leaves several needs either unfilled or partially funded. The Fort Walton Beach Police Department is staffed by 54 full- time and 3 part-time sworn officers. This project is a priority for our agency because of our proximity to water and the calls for service that we need to handle as a full- service agency. The City of Fort Walton Beach is surrounded by 11 miles of coastline in addition to many internal ponds and bodies of water. The City of Fort Walton Beach is anticipating acquiring a law enforcement vessel to enhance our ability to provide access to our waterways and support the dive team. This project will allow Fort Walton Beach police officers to improve communication and collaboration with the Okaloosa County Sheriffs Office dive team. The Okaloosa County Sheriff's Office dive team currently provides services as a courtesy to our agency. This equipment will mirror their current dive team equipment and allow for seamless interoperability between the agencies for the good of all citizens and guests to our area. Scope of Work This grant funding will allow Fort Walton Beach police officers to become equipped and trained to perform law enforcement dive operations in and around the Fort Walton Beach area. These two divers will be assigned to a multiagency dive team which will be coordinated by the Okaloosa County Sheriff's Office who has an established dive team. There will be confirmation of two divers being trained, outfitted with dive equipment and part of the multiagency dive team. As there is a required training that the divers need to attend, training rosters and certificates will be available once the training has been completed. Page 4 of 26 Appendix B - Deliverables Award Number: 8C187 Recipient: City of Fort Walton Beach