Okaloosa County BOCC — January 7, 2014 — Minutes — reading text

Transportation Infrastructure Agreement with Synovus Bank for four commercial outparcels that were initially created by the Kelly Plantation Planned Unit Development (PUD). These parcels are located between Highway 98 and Commons Drive. Mr. Hoftstad reported Synovus Bank has agreed to make certain improvements along the Highway 98 Corridor (access road between Commons Drive and Highway 98; turn lanes along Commons Drive and Highway 98). He advised the agreement has been through legal review and input was obtained from the City of Destin. The overall value of the improvements is estimated at more than $500,000. Mr. Windes made motion, seconded by Mr. Parisot, to approve the Transportation Infrastructure Agreement with Synovus’- Bank. 5 yeas. PUBLIC WORKS - GAS TAX PROJECTS, TEMPORARY SIGNS Mr. Hofstad stated during the budget workshops there were discussions on informing the public on how gas tax revenues are being used. He said staff is proposing the installation of temporary signs during and after construction of projects to tell the public of the funding source for the project. Mr. Amunds remarked that is a terrific idea and asked if there is any possibility the cities would do the same thing. Mr. Hofstad replied that is not in the county’s jurisdiction but he will contact the cities about the idea. Mr. Boyles made motion, seconded by Mr. Harris, to approve the installation of temporary signs during and after construction to advise the traveling public how local option gas taxes are at work. He also requested the Chairman draft a letter to the municipalities suggesting they follow suit. 5 yeas. TOURIST DEVELOPMENT - BP MARKETNG PLAN FOR FY 2013-14 Mr. Rick Owen, Interim Tourist Development Department (TDD) Director, stated pursuant to the TDD Operations and Procedures Manual a strategic marketing plan must be brought to the Board for review and approval. In addition to the Strategic Marking Plan, the TDD felt it was prudent to prepare a separate BP Marketing Plan which sets forth the proposed expenditures for BP funds for Fiscal Year 2013-14. (These funds must be spent by November 5, 2013 -17- Minute Book 70, Page 129 Okaloosa County Board of County Commissioners April 2014.) The Tourist Development Council voted unanimously to recommend approval of the proposed BP Marketing Plan. Mr. Parisot made motion, . seconded by Mr. Harris, to adopt a resolution approving the BP Marketing Plan for FY 2013-14. Mr. Boyles pointed out that more than $900,000 has been recovered which had been improperly used. 5 yeas. RESOLUTION NO. 13-180 TOURIST DEVELOPMENT - STRATEGIC MARKETING PLAN FOR FY 2013-14 Mr. Owen presented the Strategic Marketing Plan for Fiscal Year 2013-14 which outlines the proposed marketing activities and expenditures for the fiscal year. This proposed plan is the result of input from the community, stakeholders and the TDC and encompasses all seasons and campaigns. The TDC approved the proposed plan unanimously at its October 24, 2013 meeting. Mr. Parisot pointed out the county is in the process of hiring a new TDD Director and voiced concern about how a new director might respond to the plan. He advised that he was assured by Lynn Hoshihira, attorney with the Nabors Giblin & Nickerson law firm, there is flexibility in the plan. Mr. Parisot made motion, seconded by Mr. Boyles, to adopt the resolution approving the Strategic Marketing Plan for FY 2013-14. Mr. Amunds disagreed with the idea the new director might change something in the plan, stating the authority to change the plan lies with the Board of County Commissioners. Mr. Boyles stated representatives of Peter Meyer Advertising are present and asked for them to be allowed to make a short presentation on the proposed Strategic Marketing Plan. Ms. Ellen Kempner and Ms. Michelle Clark did provide an abbreviated explanation of the proposed marketing plan. The vote was then taken on the motion—-5 yeas. RESOLUTION NO. 13-181 FACILITIES MAINTENANCE —- REQUEST APPROVAL OF FUNDING FOR TECHNICAL ASSISTANCE WITH CRESTVIEW COURTHOUSE PROJECT AND APPROVAL FOR RFQ FOR DESIGN-BUILD CONTRACTOR FOR CRESTVIEW COURTHOUSE PROJECT Mr. Don Turner, Facilities Maintenance Director, requested approval of funding not to exceed $32,000 to procure technical assistance with the Crestview Courthouse project. He advised this person would assist with design concepts, noting those November 5, 2013 -18- Minute Book 70, Page Okaloosa County Board of County Commissioners 130 concepts would be returned to the Board for consideration. Continuing, Mr. Turner told the Board if they approved this request, he would then request approval to issue a Request for Qualifications (RFQ) for a design-build contractor for the project. He said the responses to the RFQ would also be returned to the Board for review. Mr. Turner returned to his original request for approval of a temporary hire with funding not to exceed $32,000 for technical assistance on the Crestview Courthouse project. Upon inquiry by Mr. Amunds, Mr. Boyles replied the North County Task Force has not met because there have been some hurdles. He pointed out a clear direction and/or scope of work has not been given. Discussion ensued. Mr. Boyles noted the Task Force for the Shalimar Annex project was provided with professional assistance and given a budget of $200,000. He said they have developed a way to get the same thing done at a much lower cost. Mr. Boyles confirmed the stakeholders are involved and will continue to be involved. Mr. Harris made motion, seconded by Mr.. Boyles, to approve the agenda request as written: funding not to exceed $32,000 to procure technical assistance with the Crestview Courthouse project concept development. 5 yeas. Mr. Turner followed this Board action with his request for approval to advertise a RFQ for selection of a design-build contractor for this project. Upon inquiry by Mr. Parisot, Mr. Turner answered the RFQ could be issued immediately. He also recommended the following individuals be appointed to the selection committee: Commissioner Nathan Boyles, County Administrator Ernie Padgett, Facilities Maintenance Director Don Turner, County Engineer Jason Autry, and Growth Management Director Elliot Kampert. Mr. Boyles made motion, seconded by Mr. Harris, to approve this item as presented on the agenda. 5 yeas. FACILITIES MAINTENANCE -— UPDATE ON SHALIMAR ANNEX PROJECT Mr. Turner stated further direction is needed from the Board on a few issues. He said additional information has come to light relative to the space leased for the Sheriff's Office. Mr. Amunds stated he felt it appropriate to put this on the agenda and discuss whether or not the Sheriff needs a _ separate building. He said he understands they could get by with 10,000 square feet in their own building but would require 16,000 square feet at the Shalimar Annex location. November 5, 2013 -19- Minute Book 70, Page 131 Okaloosa County Board of County Commissioners Major Jd. D. Peacock, Sheriff’s Office, pointed out they currently have 20,000 square feet of leased space. Tf they are relocated to a new Annex facility, the Sheriff's Office would require 16,000 square feet because of security issues but having their own facility would require the smaller area. Mr. Boyles made motion, seconded by Mr. Harris, to give direction to staff, noting this is not a final decision, to remove the Sheriff's Office from the Annex property and to go forward with the concept of a separate facility for the Sheriff’s Office of approximately 10,000 square feet. 5 yeas. Mr. Turner provided data on current lease space, including budgeted cost for rents through Fiscal Year 2016 and square footage for each operation. He pointed out possible operations to be relocated to the new facility and said a total of 74,719 square feet is needed for those options. Mr. Harris made motion to approve the agenda item as presented. He said he thinks staff has direction, stressing we have been discussing this for the last 20 months. Discussion continued. Mr. Boyles said for clarification the plan is to bring everyone into a central facility and get them out of leased space, noting the only difference is the Sheriff's Office. Mr. Padgett commented we are just looking for the big picture to he approved. Mr. Boyles made motion, seconded by Mr. Windes, to approve this “big picture” concept as clarified by Mr. Boyles above. 5 yeas. AIRPORTS —- SECOND AMENDMENT TO AGREEMENT AND LEASE WITH AMERICAN AIRLINES Mr. Sunil Harman, Airports Director, requested approval of the second amendment to the Agreement and Lease with American Airlines to allow them to relocate to Gate B-6 at Northwest Florida Regional Airport. Mr. Harris made motion, seconded by Mr. Windes, to approve this amendment. 5 yeas. AIRPORTS —- APPROVE SALE OF BOB SIKES INDUSTRIAL PARK PARCEL 14, CORRECTION OF ORIGINAL SURVEY Mr. Harman stated the Board has been provided with copies of documents relating to Parcel 14 at Bob Sikes Industrial Park. This parcel was originally sold to Aviation Industrial Group, Inc., now Segars, and the date on that deed is August 7, 2006. Mr. Harman stated the county had the right to take the parcel back because the buyer failed to advance a project on the November 5, 2013 -20- Minute Book 70, Page 132 Okaloosa County Board of County Commissioners property. He said there is now a party which desires to purchase the parcel from Segars for the purpose of constructing a museum/training facility related to explosive ordnance disposal. Mr. Harman stated the industrial park property is no longer part of Bob Sikes Airport but the Board must approve the sale. Staff's recommendation is to approve the sale with the proposed use and also to approve the corrected Exhibit A for recording with the recorded deed contingent upon the buyer preparing a deed including the restrictive covenants of the continuing obligations of the previously recorded Statutory Deed. Mr. Harris noted there was some confusion about the how property lines were originally drawn and a corrected survey/legal description is necessary. Upon inquiry by Mr. Parisot, Mr. Harman said the proposed sale price is about $25,000 per acre for a total of $350,000. Mr. Parisot stated the current owner purchased the property for $146,000. He said the owner did not begin construction on the property within one year as outlined in the airpark covenants. Mr. Parisot stated the reverter clause for non-compliance was written by Mr. Dowd. He said the Board could purchase the property for $146,000 and make a profit on the sale. Mr. Harris told Mr. Parisot he is talking ancient history, noting the county had an obligation to take such action in 2007. He asked for this group not be penalized. Mr. Boyles asked if Mr. Parisot wants the Board to punish this company which got snookered by the downturn. It was Mr. Windes’ opinion we cut our losses. Mr. Boyles said he believes we should keep our fingers out of it. Mr. Boyles made motion, seconded by Mr. Harris, to approve staff's recommendation and let the transaction go forward. Mr. Amunds remarked this type incident has occurred many times over the years. He said the county did not timely reclaim property and asked Mr. Dowd if this set a precedent. Mr. Dowd replied it occurred on occasion. Mr. Harris stated about two years ago Bob Ambrose suggested the county hire a property manager and said perhaps it is time to look at that recommendation. He said if someone looked at all county properties, then these issues would be off the table. Mr. Harris reiterated there is a need for a property manager. November 5, 2013 -21- Minute Book 70, Page 133 Okaloosa County Board of County Commissioners He commented that Mr. Harman said his department could do this and he would have one of his people fill that role. Mr. Amunds suggested starting with Airport property, specifically county- owned property at Bob Sikes Airport. Mr. Harman