Okaloosa County BOCC — January 7, 2014 — Minutes — reading text

approve the hangar lease renewal with James Coughlan contingent upon receipt of required insurance documents and review by the County Attorney and Risk Manager. 5 yeas. Mr. Parisot then referred to Item #8 which is approval of proposed budget resolutions and transfers. He asked Mr. Stanford if the resolution is an authorization for disbursement of funds. Mr. Stanford answered in the negative and said this item is for traffic court fines and donations for the Traffic Education Fund and has nothing to do with the Law Enforcement Trust Fund. Mr. Harris made motion, seconded by Mr. Boyles, to approve Consent Agenda Items #2 through #34. 2. Airports: Task Order #15 with LPA Group, Inc. for design and construction management services for the procurement and installation of passenger loading bridges at Gates A-1 and A-2 at Northwest Florida Regional Airport in the amount of $63,440 3. Growth Management: Task Order #54 with Okaloosa County Transit (OCT) for reimbursement of paratransit operating costs in the amount of $25,000; and Task Order #55 with OCT November 5, 2013 -1l1- Minute Book 70, Page 123 Okaloosa County Board of County Commissioners for reimbursement of fixed route transit service costs in the amount of $290,775 4. Growth Management: Appointment of Michael Banks to three- year term on the Code Enforcement Board 5. Tourist Development: Approve ranking of firms for coastal and environmental services and authorization for staff to negotiate with top-ranked firm of Taylor Engineering Inc. 6. IS: Authorize solicitation of Requests for Qualifications (RFQ) #IS 02-14 for Information Technology Services and approve appointment of selection committee consisting of Don Vanderhoek, Randy Sims, Donna Lawler, and Dan Sambenedetto 7. BCC Records: September 3, 2013 Regular Meeting Minutes; September 5, 2013 Tentative Budget Hearing Minutes; September 16, 2013 Final Budget Hearing Minutes; and September 17, 2013 Regular Meeting Minutes 8. Finance: Budget Resolutions and Transfers (a) resolution amending FY 2013 Budget, General Fund (DOR grant for reimbursement for successful judicial and administrative summons and/or writs of bodily attachment) RESOLUTION NO. 13-165 (BA #148) {(b) resolution amending FY 2013 Budget, General Fund (Sheriff's Office revenues) RESOLUTION NO. 13-166 (BA #149) (c) resolution amending FY 2013 Budget, General Fund (outstanding transfer balances from Inspections Enterprise Fund) RESOLUTION NO. 13-167 (BA #150) (a) vresolution amending FY 2013 Budget, Tourist Development Fund (tourist development tax, interest, equipment proceeds and advertising reimbursement) RESOLUTION NO. 13-168 (BA #151) (e) resolution amending FY 2013 Budget, E 9-1-1 Operations Fund (wireless 9-1-1 revenue) RESOLUTION NO, 13-169 (BA #152) (£) resolution amending FY 2013 Budget, Unincorporated County Parks Fund (additional ad valorem taxes) RESOLUTION NO. 13-170 (BA #153) (g) resolution amending FY 2013 budget, Traffic Education Fund (traffic court fines and donations) RESOLUTION NO. 13-171 (BA #154) (h) resolution amending FY 2013 Budget, Inspections Enterprise Fund (revenue from building permits and plan review) RESOLUTION NO. 13-172 (BA #155) November 5, 2013 -12- Minute Book 70, Page 124 Okaloosa County Board of County Commissioners (i) resolution amending FY 2013 Budget, Convention Center Enterprise Fund (tourist development tax) RESOLUTION NO. 13-173 (BA #156) (j) resolution amending FY 2014 Budget, General Fund (deputy fees) RESOLUTION NO. 13-174 (BA #3) (k) resolution amending FY 2014 Budget, General Fund (FDLE grant for officer safety and evidence enhancement training) RESOLUTION NO. 13-175 (BA #4) (1) resolution amending FY 2014 Budget, Tourist Development Fund (British Petroleum Exploration and Production, Inc. and Florida Coastal Northwest Communications Council cash carried forward) RESOLUTION NO. 13-176 (BA #5) (m} Budget Transfer: General Fund, area photo mapping, BT-14-01 (n) Budget Transfer: Capital Outlay Construction Fund, second installment of Meigs Trust settlement, BT-14-02 (o) Budget Transfer: Airport Enterprise Fund, Other Transaction Agreement with Department of Homeland Security, BT-14-03 (p) Budget Transfer: Capital Outlay Construction Fund, Phase II of Shalimar Annex Project, BT-14-04 9. Authorization for Chairman to execute Local Government Approval for Nonprofit Organizations to allow Community Development Corporation to apply for Emergency Solution Grant 10. Authorization for Chairman to execute Local Government Approval for Nonprofit Organizations to allow Opportunity, Inc. to apply for Emergency Solution Grant 11. Proclamation designating November 2013 as Drug Court Month 12. Water & Sewer: Constantine Engineering Task Order #4 for subsurface utility engineering project, not-to-exceed cost of $200,000 13. Growth Management: Authorize Chairman to execute Amendment #6 to Neighborhood Stabilization Program Agreement Contract #C10-1798-GM 14, Growth Management: Amendment #1 to Okaloosa County Transit contract #C03-0927-GM 15. Public Defender: Transfer of $773.13 reserve funding to account code 54601 16. Public Works: Recommendation to award standby bids for emergency debris removal to DRC Emergency Services (primary); Kaiser Kane, Inc./SRS, Inc. (secondary); Crowder Gulf (secondary) November 5, 2013 ~13- Minute Book 70, Page 125 Okaloosa County Board of County Commissioners 17. Growth Management: Amendment #1 to subagreement with Okaloosa Community Development Corporation for SHIP Program Administration 18. Fleet: Authorization for Fleet Operations to sell surplus vehicles and equipment through J M Wood Auctions 19. Human Resources: Contract Addendum for Landrum Staffing 20. Property olieation | Resolution waiving requirement for RESOLUTION NO. 13-177 21. Airports: Assignment of lease from Regency Acquisition 1, LLC to Hanger 6, LLC for Block 8 Lot 6 at the Destin Airport 23. Public Works: Resolution amending Resolution No. 13-146 which vacated portion of Fifth Avenue and Fifth Street in Townsite of Port Dixie as requested by Thomas Watkins RESOLUTION NO. 13-178 24. Public Works: Resolution amending Resolution No. 13-147 which vacated alley in Block 53 Townsite of Port Dixie as requested by Michael and Dawn McArdle RESOLUTION NO. 13-179 25. Judicial: Approve agreement for funding which will increase Veterans’ Court Coordinator position from part- time to full-time effective November 11, 2013 until June 30, 2014 26. Public Works: Addendum 1 to hazardous waste services contract with EQ 27. Airports: Final payment to Gulf Coast Traffic Engineers for airport road safety improvements LAP Project in the amount of $7,290.98 (Estimate #3) 28. IS: Final payment to Technology Integration Group for consulting services in the amount of $5,460.50 (Invoice #395609) 29. Water & Sewer: Final payment to CH2M Hill for consulting services for future water supply planning in the amount of $5,092.40 (Invoice #38113026463) 30. Public Works: Final payment to C. W. Roberts Contracting, Inc. for asphalt products in the amount of $14,428.22 (Invoice #48305) 31. Public Works: Final payment to Fort Walton Concrete for ready mix concrete in the amount of $440.00 (Invoice #65015) 32. Public Works: Final payment to Vulcan Materials for limestone base and miscellaneous road materials in the amount of $3,700.93 (Invoice #30425495) November 5, 2013 -~14- Minute Book 70, Page 126 Okaloosa County Board of County Commissioners 33. Tourist Development: Final payment to Sandman LLC for beach cleaning services in the amount of $27,364.00 (Invoice #2751) 34. Growth Management: Agreement with Community Development Corporation for SHIP Program Administrative Services 5 yeas. RECESS - The meeting was recessed at 7:47 p.m. and reconvened at 7:55 p.m. GROWTH MANAGEMENT - MEMORANDUM OF AGREEMENT WITH CRESTVIEW, FIXED ROUTES #11 AND #12 Mr. Elliot Kampert, Growth Management, requested approval of a Memorandum of Agreement (MOA) with the City of Crestview to provide funding for 90 days of service for fixed routes #11 and #12. He said the Crestview City Council approved the MOA on October 28. Mr. Harris made motion, seconded by Mr. Boyles, to approve the MOA and to authorize the Chairman to execute same. Mr. Parisot requested clarification. He said he does not remember an offer by the Board to provide a 50% match for the service during discussions at the budget hearings. Mr. Kampert advised that he has reviewed the video of the discussions and the motion did not state 50/50 match; however, that was the understanding during talks with the city. Mr. Kampert stated he asked Mr. Harris the intent of his motion and was told it was for a 50/50 match. Mr. Harris confirmed his intent. Upon inquiry by Mr. Boyles about pulling or tabling this item, Mr. Parisot expressed concern about the historical record. Mr. Harris restated his motion and Mr. Boyles again seconded the motion. 5 yeas. PURCHASING — RECOMMENDATION TO AWARD CONTRACT TO PROVIDE AIR SERVICE DEVELOPMENT CONSULTING SERVICES Proposals from consulting firms to provide air service development services at Northwest Florida Regional Airport were opened on September 20, 2013. Two proposals were received and the review committee ranked Sixel Consulting Group as the number one choice. Mr. Richard Brannon, Purchasing Director, recommended the contract for these consulting services be awarded to Sixel. The contract would be for one year, with three optional one-year renewals. Mr. Boyles made motion, November 5, 2013 -15- Minute Book 70, Page Okaloosa County Board of County Commissioners 127 seconded by Mr. Harris, to approve the recommendation of the department head. 5 yeas. PURCHASING - RECOMMENDATION TO AWARD CONTRACT FOR GENERAL ENGINEERING SERVICES FOR TOURIST DEVELOPMENT DEPARTMENT Mr. Brannon recommended contracts for general engineering services for the Tourist Development Department (TDD) be awarded to the two top firms which submitted proposals (opened on September 20, 2013): Matrix Design Group (ranked #1) and Genesis (ranked #2). Funds are available in the current budget. The initial contracts are for a period of three years with an option to renew for three years. Mr. Brannon requested approval to award contracts to Matrix Design Group and Genesis, to authorize staff to negotiate fees, and authorize the Chairman to execute the resulting contracts. Mr. Harris made motion, seconded by Mr. Windes, to approve the recommendation of the department head. 5 yeas. PURCHASING - BOARD GUIDANCE SOUGHT REGARDING DISPOSAL OF MOTORCYCLES PURCHASED WITH TDC FUNDS (Pocket Item) Mr. Brannon stated in the past there have been discussions on what to do with the furniture purchased with TDC funds by Mr. Bellinger. He said he is dealing with the auction company and now needs Board guidance on what to do with the custom-made motorcycles purchased by Mr. Bellinger. He said the Board could set a reserve or minimum amount. The two motorcycles cost $110,000. Mr. Brannon stated one option is to disassemble the bikes and sell the parts. He also reported one individual made an offer to purchase both bikes for $45,000 but they advised him he must bid on the motorcycles. Mr. Amunds recalled the discussions about setting a minimum but noted he does not know enough about it to set a dollar amount. Mr. Windes stated he is not interested in selling the bikes for parts and feels the Board should sell them and get what it can. Mr. Parisot suggested a reserve amount of $45,000. Mr. Boyles asked what happens if you don’t meet that reserve. Mr. Windes made motion, seconded by Mr. Harris, to take the best offer the auctioneer can get and “get past it.” 5 yeas. November 5, 2013 -16- Minute Book 70, Page 128 Okaloosa County Board of County Commissioners PUBLIC WORKS = KELLY PLANTATION OUTPARCEL TRANSPORTATION INFRASTRUCTURE AGREEMENT Mr. John Hofstad, Public Works Director, requested approval of a