Okaloosa County BOCC — November 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Extension of FDOT Contract AQD91 - 5311 DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the after-the-fact extension of Florida Department of Transportation (FDOT) Grant AQD91 and the associated task order. BACKGROUND: Through the Florida Department of Transportation, Okaloosa County receives funds from Section 5311 of Title 49 of the US Code that are used to reimburse Okaloosa County Transit (OCT) for the purchase of paratransit trips and for the WAVE operation in northern areas of the County. The current 5311 grant, AQD91, had an expiration date of September 30, 2014. Under FDOT’s process, extensions are granted administratively with electronic amendment of the grant file with no hard copies of any documents being exchanged or provided. Therefore, prior to expiration, staff requested and received from the FDOT a 1-year extension of this grant, and funds have been expended accordingly. However, because the term of the original grant was approved by the Board of County Commissioners, it is necessary that the Board authorize the extension as well, and also must authorize the execution of the task order and task order approval needed to provide the services to be provided through the grant funding. The remainder of staff signatures on the attached task order approval form will be obtained upon Board approval of the extension. The extension does not alter any of the budget items within the grant. Transportation Disadvantaged Trip and Equipment Grant provides local match for paratransit trips; County provides match for the Crestview WAVE/Express as applicable. No additional local funds are needed for this extension. RECOMMENDATION: The Department of Growth Management requests that the Board authorize the extension of FY 14 5311 grant AQD91 until September 30, 2015, and authorize the Chairman to sign the attached Task Order No. 44.2, Revised to be retroactive to October 1, 2014. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator