Okaloosa County BOCC — August 18, 2015 — NWFSC Corespendance — reading text

Atiacimant 3 James Puckett From: James Puckett Sent: Wednesday, April 22, 2015 2:51 PM To: Greg Stewart Cc: Jason Autrey Subiject: FW: EOC FINAL Arrears Invoice Attachments: EOC utilities Spreadsheet 2015.xlsx; EOC County Utilities FINAL Arrears Billing..doc; EOC Guif Power Dec 2014.pdf; EOC Guif Power Oct 2014.pdf; EOC Gulf Power Nov 2014 pdf Greg, i Kara at the FM office has been working with Northwest Florida State College for utility payments for the EOC. Over the ~ last three weeks we found that there were outstanding payments that have not been made. | asked Kara to gather info so that this could be corrected. Below is a email trail with the information we requested and the response. I also talked with Dave at Finance. He relayed that there may be some legal issues with the past due payments. Can you look over the email communication below and provide me with an opinion that the past due payments {except for Oct- Dec 2014 and Jan- Mar 2015} have been dismissed and the person that provided the email has the authority to do so. Thanks ’ James From: Kara Adams Sent: Tuesday, April 21, 2015 3:18 PM To: James Puckett Subject: FW: EOC FINAL Arrears Invoice James, How would you like then to bill us on the cutstanding inveices Oct-Dec 2014? Should we split it up or just pay the lump sum of the$ 30,7667 Please note this is our final billing on the arrears. We will not owe them anything else, Thanks, Kara From: Kaby, Pamela [mailto:kabyp@nwfsc.edu] Sent: Tuesday, April 21, 2015 3:07 PM To: Kara Adams Subject: EOC FINAL Arrears Invoice Kara This is the FINAL arrears billing for outstanding invoices between NWFSC and Okaloosa County. Please review and let me know if there is a different way you want it billed. Would it be easier for your budgeting purposes if | billed each arrears month on a separate invoice? If utilities at the EOC for the current year were not budgeted, would it be better if | invoiced you for Oct-Dec in your next fiscal year? i.am so glad you reached out and we are back on a monthly billing that we are willing to work with you however needed on the arrears. Pam Kaby Controller Northwest Florido State College (850} 729-6026 (850} 729-6409 {fux} Aracwihanir 3 From: Kara Adams [mailto:kadams@co.okaloosa. fl.us] Sent: Tuesday, April 21, 2015 6:18 AM To: Kaby, Pamela Subject: RE: EOC Electric Invoice through April, 2015 Pam, We are 1 Oct -30 Sep. How would you like to bill us for the pricr months? Do you want to start with Oct of 2014 or July 2014? 1 would need a breakdown and then | need to bring it forward to my boss s0 we can figure out how we are going to pay the arrears. Thank vou for your help with this. Kara From. Kaby, Pamela |rnaflto kanvg@nwfsc edu] Sent: Monday, April 20, 2015 10:53 AM To: Kara Adams Subject: RE: EOC Electric Invoice through April, 2015 - Kara Does the County run on a July — Jun fiscal year? | would like to capture all the expenses in the current fiscal year and move forward with the monthly billing now that is seems we are back on track. | can have that billing to you by end of the day tomorrow but payment can be staggered if it fits your budget needs better. . Pam Kaby Controller Northwest Florida State College {850} 729-6026 {850) 7239-6409 {fox} From: Kara Adams [mailio:kadams@co.okaloosa.fl.us) Sent: Thursday, April 16, 2015 6:23 AM To: Kaby, Pamela _ Subject: RE: EOC Electric Invoice through April, 2015 Pamela, Thank you so much, we will get this processed soon. | was also asked about anything that we owe you. Are we starting fresh or will we be billed for the previous months or years? If we are starting fresh they will want something in writing stating that is the case. Please let me know about the previous bills we are starting our budget process s0 we need to account for it if so. Thank you, Kara Kara Adams, Office Supervisor Facilities Maintenance Office: (850) 689-4699 Front Office: (850) 689-5790 Fax: (850) 689-5630 Please note: Due to Florida's very broad public records laws most written communications to or from County employees regarding County business are public records available to the public and media upon request. Therefore, this e-mail commumcat;on including your email address, may be subject to public disclosure and public record retention ~ requirements. From: Kaby, Pamela [mailto:kabyp@nwisc.edu] Sent: Wednesday, April 15, 2015 4:45 PM To: Kara Adams Subject: EOC Electric Invoice through April, 2015 Kara Here is the billing that would bring us current through the last billing period. I am attaching everything that | had given to Holly previously. It includes a copy of the actual bill for the Emergency Operations Center (EOC) and a copy of the spreadsheet that shows the calculation of the County portion. The percentage for electrical load charged to the county was provided by an Engineer firm who did a load analysis. | am also attaching a copy of that report. | was waiting for Holly to let me know what else the Finance department is needing to start paying the county portion of the power usage. 1 will be out of the office Thursday and Friday but will be periodically checking my erfiail and will be able to reply at the end of the day each day. | will be back in the office on Monday. ' Thank you for your diligence in following up on this. Hopefully, we can get this squared away and on a monthly billing cycle. Pam Kaby Controller Northwest Florida State College (850) 729-6026 (850) 729-6408 {fax}