Okaloosa County BOCC — July 22, 2014 — Clerk of Courts — reading text

Don W. HowarbD CLERK OF THE Circurr Court, OKALOOSA CouNTY, FLORIDA May 29, 2014 Honorable Charles K. Windes, Jr., Chairman Board of County Commissioners 1804 Lewis Turner Blvd. Suite 100 Fort Walton Beach, Fl 32547 (By Courier) Dear Mr. Windes: Pursuant to Chapter 129.03(2), Florida Statutes, attached hereto is the budget request for this office for fiscal year 2014-2015. Line item departmental detail pages and the budget summary have been submitted to the County Finance Office to be made available to the County Administrator and the Board when Budget Workshops begin. The amounts requested for the two departments funded by the Board are as follows: Finance $1,347,299 Clerk to BCC 85,920 This yields a total request from this office of $1,433,219 or $26,900 above the current approved funding level, an increase of only 1.91%. Even though we had significant mandated increases in some areas, I was able to keep the requested increase below 2%. In addition to the areas funded by the Board, I have also included detailed budget information relative to my other non-court related responsibilities and a summary of the State funded Court activities. ©) 101 E. James Lee Bivp. © Crestview, FLoripa 32536 © (850) 689-5000 Rep.y To: QO) SHauimar Annex * 1250 N. Eoin Pkwy, Surre B-110 * SHatiMaR, FLoriDA 32579 * (850) 651-7200 OQ) Brackin BuiLpinc * 302 Nortu WILSON ST., Sutte 203 * Crestview, FLoRipa 32536 * (850) 689-5000 Page 2 Honorable Charles K. Windes, Jr., Chairman Board of County Commissioners May 29, 2014 I will be happy to meet with you, or whomever you designate, at a time convenient, to discuss this request or answer any questions you may have. Your favor to this request is appreciated. Sincerely, lhe 1 Love Don W. Howard Clerk of Circuit Court Attach: XC: Mr. Ernie Padgett, County Administrator Mr. Gary Stanford, Finance Officer Don W. Howard Clerk of Circuit Court Fiscal Year 2014 — 2015 Proposed Budget to the Okaloosa County Board of County Commissioners Respectfully Submitted May 29, 2014 To: Honorable Charles K. Windes, Jr., Chairman BCC Mr. Emie Padgett, County Administrator Mr. Gary Stanford, Finance Officer DON W. HOWARD CLERK OF CIRCUIT COURT BUDGET REQUEST TO BCC SUMMARY ANALYSIS FY 2014 - 2015 Totals from Detail Expenditure Sheets ‘Sub-Total Add: Allocation of Admin Budget (on-court 80% of $111,450 Allocation of Executive Budget (non-cour) 50% of $67,960 Allocation of Clerk Finance Budget (non-cour) 80% of $89,685 Allocation of Records Management (non-court) 50% of $81,255 Allocation of Information Systems (non-court) 50% of $215,395 TOTAL REQUESTED FY 14-15 Approved Budget FY 13-14 Increase (Decrease) Requested BCC FINANCE $ 1,064,425 $4,084,425 55,725 33,980 44,843 40,628 107,698 $ 1,347,299 1,322,354 $ 24,945 CLERK TO BCC. $ 85,920 8 85,920 $ 85,920 83,965 $ 1,955 Cumulative Requested FY 14-18 Cumulative Approved FY 13-14 Cumulative Increase (Decrease) Requested Cumulative % Increase (Decrease) Requested $ 1,433,219 $1,406,319 $ 26,900 1.91% FY 2012 - 2013 FY 2013-2014 FY 2014 - 2015 Current Request = S 1,265,969 $ 1,408,319 § 1,433,219 Previous Year 8 1,318,754 8 1,261,964 _8 4,406,319 $ (62.785) § 144,355 § 26,800 SS 4.00% 11.44% 1.91% (Decrease) 3-Year Budget Request Comparison | $1,500,000 $1,400,000 $1,300,000 51,200,000 $1,100,000 2012- 2013- 2014 2013 2014 2015 Code Department FY 13-14 Budget 101 Elected Administration 3 54.796 4010 Administration 3 98,525 1015 MIS Department $ 636,245 102 BCC Finance $ 1,112,842 103° Recording $ 674,347 104 Gierk tothe Boo $ 83,965 405 Clerk Finance $ 83,906 4108 Records Management $ 80,039 203 Domestic Retations $248,548 $ 3072213 § 051 Reserve for contingencies $217,506 $ $ > $3,345,819) [Teislincrssse Decrease) | [S 81,687] [_ 266%] [Total Amount Funded bythe BCC] (__$1,406,319] Co 3733213) ‘Total Amount for Personal Services FY2015 “Total Amount fat Operating FY2015 ‘Total Amount for Capital FY2015 Fiscal Year 2014 - 2015 Budget Request to the BCC 1% a $7250, Total Amount for Personal Services FY2015, | W.S126,408 2 @ Total Amount for Operating FY2015 ‘DTotal Amount for Capital FY2015 | | @ $1,290,473 , 90% Fund Account Account Title FY 13 Actual FY 14. YTD. 051 331650 CHILD SUPTFEDERALREIMB $ 608,030.29 $__ 330,896.51 051__341101_RECORDING $_1,008,916.00__$ 388,370.50 051 __341102_ PLAT FILING § 540.00 § 558.00 051 341104 COPIES $104,275.47 $50,699.14 051341105 _RECORDS SEARCH $4,183.60 $2,444.50. 051 341301_ CHILD SUPPORT FEES S$ 29,35875 $12,727.56 051 __341302_ CHILD SUPPORT COPIES $1375.74 § 405.31 051__341901_TAX DEEDS S$ 16.81168 $20,779.51 051 __341902_ TAX DEEDS OVERBID FEE $ 210.00 § 190.00 051 347301 TOURIST DEVELOP INCENTIVE $ 395,895.60 $. : 051__349101_RETURNED CHK SVS CHG $ 377.50 $ $33.00 051 __349102_ MARRIAGE CEREMONIES $__24.570.00_ $13,020.00 051 __349103_ PASSPORT $64,375.00 $36,375.00 051__349104_DOC STAMP COMMISSION $__94.073.14 $37,240.80 051 __348105_INTANG TAX COMM $20,980.32 $6,719.19 054 349108 POSTAGE. $__ 10,266.48 $6,340.42 054__349417_ TRANSFER OF LIEN FEE $ 40.00 $. 40.00 051__349112_MARRIAGE LICENSES $102,080.00 $44,384.00 051__349113_ BOND APPROVAL FEE $ 17.00 $ 17.00 051 __349144_TRANSFER LIEN FEE REG $ 98.89 $ 464.02 051 __361101_INTERESTON TIME DEPOSITS $ - $ = 051 __369901_ MISCELLANEOUS REVENUE $__11,909.69_$ 269.93, 051 _369903_APP RECORDING SHORTAGE _$ (553.61) $ (504.61) 051 369904 _CASH OVER OR SHORT $ (39.52) $ 77.81 051 __381102_BCC FINANCE $990,659.00 __$ 691,310.94 051__381103_CLERK TO BCC. $82,000.00 $__52,160.12 051381104 _ INFO SYSTEMS $45,822.00 $30,202.74 051__381105_ADMIN / EXEC ADMIN $70,348.00 $ 49,026.72 051 _348106_ CLERK FINANCE $39,978.00 $ 26,061.74 051 __348107_ RECORDS MANAGEMENT $33,067.00 $__—24,860.34 $ 3,757,746.02 $ 1,825,867.19 Departments Fully Funded by The Okaloosa County Board of County Commissioners Fiscal Year 2014 - 2015 Fully Funded departments include: BCC Finance and the Clerk to the Board position. Section A Don W. Howard, Clerk of Circuit Court BCC Finance Department Budget Worksheet FY 2014 - 2018 Actual DEPT Account Account Title FY 13Budget FY 13 Expense FY 14 Budget 102 512010 REGULARSALARIES BWAGES § 715,170 $ 719,198.62 § 731,396 102 613010 OTHERSALARIESAWAGES = 400 $ - $ 400 102 514010 OVERTIME $ 250 $ 6155 250 102 621010 FICA TAXES/MATCHING $ 85015 $ 55,32115 $ 56,942 102 522010 RETIREMENT CONTRIBUTION $ © «48,167 $ «48,888.47 $ 63,308 102 523010 LIFE&HEALTHINSURANCE §= «$= 78,750 $ «= 76,562.30 $ 118,326 102 624010 WORKERS COMPENSATION = $= 1,340 $ «= 1,887.13 $ = 1,350 102 526010 UNEMPLOYMENT CCMPENSATION $ 100 - $ 100 102 631020 PROF SERV - OTHER $ 1,088 -$ = 4,034.00 «$= 1,000 102 631030 PROFSERV-COMPCONSULT $ 3,000 $ ~= 3,000.00 $ ~—2,000 102 532010 AUOIT-STATEREQUIRED-cpA $= 1,000 $ - $ 1,000 102 534030 SOFTWAREMAINTENANCE © $= 7,760 $= 7,447.80 § — 18,000 102 634090 MISC.CONTRACTUALSERVICES $ 20,000 $ 16,177.29 $ 17,900 102 540110 TRAVEL $ 9500 $ 978353 $ 8,500 102 841010 COMMUNICATIONS $ 2500 $ 110310 $§ 2,000 102 842020 POSTAGE / FREIGHT $ 6000 $ 651927 $ 6,000 102 544010 RENTHEASE-EQUIPMENT $ 5,000 $ «4,197.64 $ ~=———5,000 702 544020 —-RENTAEASE-auLoNGS =» «$$ ~=—«-33,480 833,456.00 $ 33,480 102 545010 = INS&BONDS-PREMIMS «= $5,300 $5,285.49 $7,410 102 546010 REPAIRIMAINT-FACILITIES 500 § - $ 500 102 846020 REPAIR(MAINT - OFC EQUIP $ 1,000 $ 5 $ 1,000 102 £46030 REPAIRMAINT-cOMPEQUIP, «= $ «= 1,000 $ 85,00 $ 1,000 102 547010 PRINTING AND BINDING $ 4000 $ 234632 $ 4,000 102 849010 ADVERTISING -LEGAL $ 500 - $ 500 102 64900 CURRCHG-OTHERMISCEXP $ 500 $ 80.00 § 500 102 551010 OFFICE SUPPLIES $ 12,180 $ 12,176.75 $§ 11,000 102 852030 SOFTWARE AQUISITION $ 1000 $ - $ 5,000 102 §84010 BooKs/puasisuBsMEMBERSHP $ 4,000 $ ~= 1,043.99 $ ~=——3,000 102 554020 DUES & MEMBERSHIPS $ 2300 $ 228550 $§ 2,000 102 55010 TRAINING EDUCATION $ 2352 $ 138686 § 5,000 102 564010 EQUIPMENT $ 4050 $= 4,025.75 § = 3,000 102 568010 INTANGIBLE ACQUISITION _$_3,000_ - $3,000 $ 1,028,129 ~$ 701254361 ~$ 1,112,842 7 FICA Taxes Matching $714,875x.0785 $ 54,695 * HM Retirement -$113.120%.2114% $23,915 Total Rerernent * HA Retirement $601,855%.0737% $ © 44,355 = $ 68,270 * Lifemealth $8,875 x9 (Nonearcpaa = $79,875 “Total Budget Increase (Clecrease) $ (48.417) Total Percentage Increase (Decrease) 4.35% Page A-1 2] Job Title Associated Costs * Years of Service Finance Officer (Director) $ 146,722 31 Financial Services Manager $ 77,377 " Budget Manager $ 68,568 185 Vacant Accountant $ 81,534 o Payroll Accountant $ 61,534 05 Accounting Clerk, $ 46,549 3 Accounting Clerk. $ 53,557 18.5 Accounting Clerk § 49,673 95 Contracts & Grants Manager $ 74,053 6 Contracts & Grants Accountant $ 53,896 3 Vacant Contracts & Grants Accountant § 61,534 0 Intemal Audit Director 3 96,032 06 Contract Specialist $ 67,436 23 Toul 918,465 98 ‘Average Years of Service * Associated Costs include salary, FICA matching, retirement & insurance. Total Personal Services Costs Total Operating Costs: Total Capital Outlay Costs Total FY 2013-2014 Budget Request 918,465 139,960 olooe Fiscal Year 2014 - 2015 BCC Finance Budget Request a m $139,960, 13% $6,00 Total Personal Services Costs ‘@TTotal Operating Costs Total Capltal Outlay Costs, Page A-2 DEPT Account, 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 104 512010 513010 514010 521010 522010 823010 524010 25010 631020 531030 840110 541010 542020 544010 545010 546020 546030 547010 551010 852030 554010 554020 1 FICA Taxes Matching $63,400 x 0765 ? Retirement $63,400 x 7.37% * insurance $8,875 x 1 Position Final 'Y 13 Budget REGULAR SALARIES & WAGES OTHER SALARIES & WAGES OVERTIME FICA TAXES/MATCHING RETIREMENT CONTRIBUTION LIFE & HEALTH INSURANCE. WORKERS COMPENSATION UNEMPLOYMENT COMPENSATION PROF SERV- OTHER PROF SERV- COMP CONSULT TRAVEL, COMMUNICATIONS POSTAGE / FREIGHT RENTILEASE - EQUIPMENT INS & BONDS - PREMIUMS REPAIRIMAINT - OFC EQUIP REPAIR/MAINT - COMP EQUIP PRINTING AND BINDING OFFICE SUPPLIES: SOFTWARE AQUISITION BOOKS/PUBS/SUBS/MEMBERSHP DUES & MEMBERSHIPS FY 14 Budget 59,988.31 4,707.63 4,105.35 9,226.88 86.19 66.00 674.37 oleovovaneevesneanocvsunaoaly 1 Position - 29 Years of Service Personal Servicas Costs ‘Oparating Costs $ 4,850 $ 4675 $ 9,385 $ 82,100 $3,620 $85,920 79,302.11 Fiscal Year 2014 - 2016 Clerk to BCC Budget Request © $9,820, 4% 100, 36% Personal Services Cos Operating Costs Page A-3 Departments Partially Funded by The Okaloosa County Board of County Commissioners Fiscal Year 2014-2015 Allocated or Partially Funded departments include: Elected Administration, Administration, Clerk Finance, MIS, and Records Management (Non-Court Allocation Only) Section B FY 13 Budget FY 13 Actual FY 14 Budget__ FY 45 Bud, 101 511010 SALARESELECTEDOFFIGL ~—=S«~—~=«OSSHC*S:«COSGG7Z~—«S«~CATBT —«§ ~—«40,540 101 821010 FICA TAXESIMATCHING $ 3,020 $ 2.72767 $ 3150 $ =—3,400 101 522010 RETIREMENTCONTRIBUTION § 4980 $ 1,976.38 $ 3.380 $ 17,530 101 523010 UFEAHEALTHINSURANCE = $ 3105 $ 295250 § 2915 $ 2840 101 531020 PROF SERV- OTHER $ 50S 1936 $ 50 50 101 540110 TRAVEL $ 3000 $ 1,943.43 $ 3000 $ — 3,000 101 554010 BOOKS/PLBS/SUBSMEMBERSHT $ 150 $ es 150 $ 150 101 564020 DUES a MEMBERSHIPS $ 470 § 10720 $ a § 250 101 565010 TRAINING & EDUCATION 8 500. §. 83.60 $ 500 00 S$ 67,810 $ 4534986 § 54796 § 67,960 DEPT Account Account Tie FY13Budget___ FY 13Actual___—FY 14 Budget__ FY 15 Budget Bid] 511010 SALARIESELECTEDOFFICL $ «84,010 § 64,009.28 § 87,509 § 86,150 S101 521010 FIGA TAXESMATCHING $ 6430 $ «5,706.31 $ Cr S101 522010 RETIREMENTCONTRIBUTION 4203 § 4,200.00 $ 7.185 $ © 37,250 S101 623010 LIFEaMEALTHINSURANCE = $ e600 $ 6274.38 § 61s0 $= 6,038 5101 631020 PROF SERV-OTHER $ 50 4488 $ 50 50 S101 840110 TRAVEL 3 5000 § «3,684.05 § 5000 § 5,000 5101 54010 BOOKS/PUBSSUBSIMEMBERSHI $ 250 $ - 8 260 § 250 5101 854020 QUES & MEMBERSHIPS $ 250 $ 22780 $ 260 $ 250 5101