Okaloosa County BOCC — May 20, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Annex Project - Asbestos Abatement DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of a Change Order in the amount of $170,854.54 to the Lord & Son contract for asbestos abatement of the former Shalimar Annex. BACKGROUND: An asbestos survey was conducted on all five of the main buildings at the former Shalimar Annex on March 3, 2014. The survey revealed the presence of asbestos containing materials (ACM) in several parts of the buildings. Before the start of any work that may disturb any of the ACM, the ACM must be properly abated by a qualified contractor and properly disposed of. The abatement was not a part of Lord & Son's original contract. To keep the project moving forward to completion before the deadline, Lord & Son is being charged with the responsibility to get the abatement done. The costs for the abatement, air monitoring, and administration is $170,854.54 (documentation attached). Until other financial arrangements are determined for complete funding of the current major construction projects, staff recommends utilizing the current funds allocated in the 301-3160-562132 account (Capital Outlay Fund - Shalimar Annex - Phase II) to fund the CO. RECOMMENDATIONS: (FM) Request Board approval of a Change Order in the amount of $170,854.54 to the Lord & Son contract for asbestos abatement of the former Shalimar Annex and authorize the Chairman to execute all documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator