Fort Walton Beach Council agenda — 11-24-2010 - regular — reading text

Date: 11A 7/ 09 07:40:00 11/ 18/ 2009 27-  ALLY BL, FT AGE IS LE CIS P 2$-  CITY COUNCIL MEETING November 24, 2009 Consent Agenda Resolution 2009 -49 Terminate Youth Committee Synopsis: In June, Council directed staff to readdress this issue ifno quorum could be achieved Agenda Item Number: 3. 5  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Meares, City Manager From: Cam Johnson, Public Information Officer Through: Mark Wiltsie, Administrative Services Director Date: November 19, 2009 Subject: City of Fort Walton Beach Youth Committee 1. BACKGROUND: 1. 1. In 2006, the City of Fort Walton Beach began working with Fort Walton Beach High School and Choctawhatchee High School to develop a Fort Walton Beach Youth Committee to advise City Council on matters important to the area' s youth. The ideal candidate to serve on the Fort Walton Beach Youth Committee is someone who is involved in their community and participates in various activities. 1. 2. The Fort Walton Beach Youth Committee was officially created at the June 12, 2007 City Council Meeting, following the Council' s unanimous approval of Resolution # 2007 -11. This resolution established the committee with provisions including, but not limited to, an eleven ( 11) member committee, residents of the City in grades 10 through 12, and meeting dates to be held on the third Wednesday of each month excluding June and July to coincide with the Okaloosa County School District' s summer break schedule. 1. 3. A revised resolution was presented to City Council at the August 28, 2007 Council meeting, allowing for the committee to be made up of residents of the City and/or any student who attends Fort Walton Beach High School or Choctawhatchee High School. The City Council unanimously approved Resolution #2007 -22. 1. 4. On June 23, 2009, staff presented Resolution # 2009 -22, downsizing the committee from 11 members to seven, and canceling the August meeting to coincide with the Okaloosa County School District schedule. 2. DISCUSSION 2. 1. Over the last several months, the Youth Committee has had difficulty seating a quorum for its meetings. As such, the committee has not been able to meet since January 2009, and has not had a quorum for nine (9) out of the last thirteen ( 13) scheduled meetings. 2.2. In addition to the difficulties achieving a quorum, the Committee has not proposed or completed any significant project. When a project is proposed by the Committee, it has lost momentum due to the lack of meetings to discuss the issue. 29_  2. 3. City staff, including the Public Information Officer and City Clerk' s Department spends substantial time creating an agenda, researching projects, attending scheduled meetings which do not take place and preparing minutes of scheduled meetings. Staff time dedicated to the Youth Committee could be redirected to other City business. 3. RECOMMENDATION: 3. 1. Staff respectfully requests that the City Council approve Resolution 2009 -49, to terminate the City of Fort Walton Beach Youth Committee. 4. SIGNATURE BLOCK: 4. 1. Submitted By: Cam Johnson, Publi reformation Officer 4. 2. Reviewed and Concur: rk Wiltsie, Administrative Services Director 4. 3. Reviewed for Agenda: Robert T. Mearns, City Manager 2 30-  Page 1 of 1 Cam Johnson From: Toni Craig [ toni @tonicraig. info] Sent: Tuesday, November 17, 2009 8: 27 PM To: Cam Johnson Subject: RE: Youth Committee Resolution 2009 -49 for your review Fix this paragraph: Therefore, the City Council hereby terminatesir the City of Fort Walton Beach Youth Committee and all like activities set fortes in Resolution 2007 -11, Resolution 2007 -22 and Resolution 2009 -22.. Otherwise, the resolution is sufficient. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www.tonicraig. info From: Cam Johnson [ mailto:cjohnson @fwb.org] Sent: Tuesday, November 17, 2009 3: 07 PM To: Toni Craig Subject: Youth Committee Resolution 2009 -49 for your review Toni, Attached for your review is Resolution 2009 -49, terminating the Youth Committee. I plan on bringing the issue before Council on the 24th. Your CA control number is 10 -009. Thanks, Cam Johnson Public Information Officer Administrative Services Department City of Fort Walton Beach, FL Office:( 850) 833 -9505 Cell:( 850) 803 -3300 Fax:( 850) 833 -9640 cjohnson@fwb. org Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. No virus found in this incoming message. Checked by AVG - www. avg. com Version: 8. 5.425 / Virus Database: 270. 14. 68/ 2507 - Release Date: 11 / 17/ 09 07: 40: 00 11/ 18/ 2009 - 31-  I RESOLUTION 2009 -49 2 3 A RESOLUTION OF THE CITY OF FORT WALTON 4 BEACH, FLORIDA, TERMINATING THE FORT 5 WALTON BEACH YOUTH COMMITTEE; AND 6 SETTING AN EFFECTIVE DATE. 7 8 9 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 10 WALTON BEACH, FLORIDA AS FOLLOWS: 11 On June 12, 2007, the City Council of the City of Fort Walton Beach passed 12 Resolution 2007 -11, establishing the Fort Walton Beach Youth Committee, a committee 13 designed to provide Council with input on issues important to the area' s youth. On 14 August 28, 2007, City Council passed Resolution 2007 -22, which amended Resolution 15 2007 -11 by allowing residents of the City and /or students of Fort Walton Beach High 16 School and Choctawhatchee High School to apply for appointment to the Youth 17 Committee. The Youth Committee has experienced difficulty seating a quorum in recent 18 months and has been unable to conduct committee business. Resolution 2009 -22, 19 downsizing the Committee from 11 members to seven was approved by City Council on 20 June 23, 2009, as an effort to achieve a quorum, but has not produced results. The lack of 21 meetings has meant the Committee has not accomplished any significant project in its 22 two and a half year existence. In addition, the Committee currently has four members 23 sitting on a seven member Committee. Despite efforts to gain new members through the 24 schools and other avenues, the City has been unable to fill vacant positions. 25 Therefore, the City Council hereby terminates the City of Fort Walton Beach 26 Youth Committee and all like activities set forth in Resolution 2007 -11, Resolution 2007- 27 22 and Resolution 2009 -22. 28 This resolution shall be effective upon vote of Council. 29 30 31 Adopted: 2009- 32 Mike Anderson, Mayor 33 34 35 36 Attest: Approved as to form and legal sufficiency: 37 38 39 IM IM 40 Helen Spencer, City Clerk Toni L. Craig, City Attorney 41 32-  1 RESOLUTION 2009 -22 2 3 A RESOLUTION OF THE CITY OF FORT WALTON 4 BEACH, FLORIDA, AMENDING RESOLUTION 5 2007 -11 TO REDUCE THE NUMBER OF YOUTH 6 COMMITTEE MEMBERS FROM 11 TO SEVEN, 7 AND CANCEL THE REGULAR AUGUST 8 MEETING; AND SETTING AN EFFECTIVE DATE. 9 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 12 WALTON BEACH, FLORIDA AS FOLLOWS: 13 On June 12, 2007, the City Council of the City of Fort Walton Beach passed 14 Resolution 2007 -11, establishing the Fort Walton Beach Youth Committee, a committee 15 designed to provide Council with input on issues important to the area' s youth. On 16 August 28, 20075 City Council passed Resolution 2007 -22, which amended Resolution 17 2007 -11 by allowing residents of the City and /or students of Fort Walton Beach High 18 School and Choctawhatchee High School to apply for appointment to the Youth 19 Committee. The Youth Committee has experienced difficulty seating a quorum in recent 20 months and has been unable to conduct committee business. In addition, the Okaloosa 21 County School District modified its 2009 -2010 school year calendar with a new start date 22 after the regularly scheduled August Committee meetings. This could make it very 23 difficult to achieve a quorum for August meetings. 24 Therefore, the City Council hereby amends Resolution 2007 -11 to reduce the 25 membership on the Fort Walton Beach Youth Committee from 11 members to seven as 26 outlined in Section 3 of Resolution 2007 -11; and also amends Resolution 2007 -11 to add 27 the month of August as a month the committee does not meet as outlined in Section 5 of 28 Resolution 2007 -11. All other provisions of Resolution 2007 -11, not amended by this 29 resolution, or Resolution 2007 -22, shall remain in effect. 30 This resolution shall be effective upon vote of Council. 31 32 33 Adopted: 2009 34 Mike Anderson, Mayor 35 36 37 38 Attest: Approved as to form and legal sufficiency: 39 40 41 I' L-11A 42 Helen Spencer, City Clerk Toni L. Craig, City Attorney 33-  1 RESOLUTION 2007 -22 2 3 A RESOLUTION OF THE CITY OF FORT WALTON 4 BEACH, FLORIDA, AMENDING RESOLUTION 5 2007 -11 TO ALLOW CITY RESIDENTS, AND 6 STUDENTS OF FORT WALTON BEACH HIGH 7 SCHOOL OR CHOCTAWHATCHEE