Fort Walton Beach Council agenda — 11-24-2010 - regular — reading text

adopt Resolution 2009 -47 amending the FY 2009 -10 budget. Submitted by: Brandy Wunker, Finance Director Reviewed for Agenda: l ert T. Mearns, City Manager 22_  1 RESOLUTION NO. 2009- 47 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2009 THROUGH 6 SEPTEMBER 30, 2010 BUDGET TO MAKE CERTAIN AMENDMENTS TO 7 DESIGNATED APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN 8 EFFECTIVE DATE. 9 10 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 11 WALTON BEACH, FLORIDA, THAT: 12 13 Section 1. Authority 14 Resolution 2009 -40, adopted on September 16, 2009, authorizes amendments to 15 the FY 2009 -10 budget by resolution. 16 17 Section 2. General Fund Carryovers Amendment 18 Carryover funds for donation and agency accounts have been finalized and need 19 to be recorded. 20 a. Aluminum Can Donations - $ 1, 755. 21 b. Passport Fees - Library - $29,776. 22 c. Passport Fees - Museum - $ 7, 488. 23 d. Earth Day Donations - $ 1, 647. 24 e. Vending Machine Revenues - $ 130. 25 f. Library Donations - $ 2, 375. 26 g. Museum Donations - $ 4, 944. 27 h. Recreation Donations - $ 15152. 28 Therefore, the General Fund carryovers are increased from $41, 562 to $ 90,829. 29 30 Section 3. General Fund Budget Amendment 31 The City received $ 1, 283 in insurance proceeds for a damaged police vehicle. 32 Therefore, there is appropriated $ 1, 283 from other revenues increasing the General Fund 33 budget by $ 1, 283 from $18, 609, 321 to $ 18, 610,604. 34 35 Section 4. Utilities Fund Budget Amendment 36 a. The water /sewer rate study in the amount of $ 49,300 was inadvertently 37 omitted from the encumbrance carryovers. 38 b. City Council authorized the use of 2005 Utility Bond proceeds to fund 39 emergency repairs to Pump Station # 1 in the amount of $67,000 on October 40 27, 2009. 41 c. The first 2005 Utility Bond principal payment due in July 2010 in the amount 42 of $160, 000 was inadvertently omitted from the adopted budget. 23- 43 Therefore, there is appropriated $ 67,000 from bond proceed revenues and 44 $ 209,300 from unrestricted net assets increasing the Utilities Fund budget by $ 276, 300 45 from $8, 397, 890 to $ 8, 6741,190. 46 47 Section 5. Effective Date 48 This resolution shall take effect immediately upon approval by the City Council 49 and signature by the Mayor. 50 51 52 53 54 Adopted Mike Anderson, Mayor 55 56 57 58 Attest: Approved for Form and Legal Sufficiency: 59 60 61 62 Helen Spencer, City Clerk Toni L. Craig, City Attorney 24-  FY 2009 -10 Budget Amendment # 1 Resolution 2009 -47 CARRYOVERS Revenue Account & Amount Expense Account & Amount Comments Aluminum Can Donations 001- 1020- 366 -1001 1, 755 001- 8500 -519 -5223 1, 755 Due to the timing of budget adoption, Passport Fees - Library 001 -1060- 341 -9110 29,776 001 -8500 -519 -5223 29,776 donation and agency carryover amounts may change as a result of revenues received or Passport Fees - Museum 001 - 1070 -341 -9110 7,488 001 -8500 -519 -5223 7,488 expenses incurred after budget adoption. Therefore, these carryovers are adopted via a Earth Day 001 - 1200 -366 -1005 1, 647 001 - 8500 -519 -5223 1, 647 budget amendment as soon as the final Vending Machine Revenue 001 -1000- 347 -2310 130 001 -8500 -519 -5224 130 accounts payable run has posted for the prior fiscal year. Library Donations 001- 1060 -366 -1000 2,375 001 -8500- 519 -5224 2,375 Museum Donations 001- 1070 -366 -1000 4,944 001 -8500- 519 -5224 4,944 Recreation Donations 001 - 1000- 366 -1000 652 001- 8500 -519 -5225 652 Kids Day 2010 Donation 001- 1000 -366 -1000 500 001 -8500 -519 -5225 500 49,227 49,267 j General Fund Adopted Carryovers 41, 562 Budget Amendment 49,267 General Fund - Amended Carryovers 90,829 GENERAL FUND Revenue Account & Amount Expense Account & Amount Comments Damaged police vehicle 001 -1500- 369 -3000 1, 283 001 -0800 -521 -4620 1, 283 Ins checks rec'd 10/06/09, 10/ 14/09 1, 283 1, 283 FY 2009 -10 Adopted Budget 18,609,321 Budget Amendment # 1 1, 283 General Fund - Amended Budget 18,610,604 UTILITIES FUND Revenue Account & Amount Expense Account & Amount Comments Water /Sewer Rate Study 401- 1600- 389 -9300 49,300 401- 1300- 536 -3100 49,300 PO 66438 not carried over PS #1 Emergency Repairs 401 - 1600 -389 -9300 67,000 401- 5032 -535 -4680 67,000 CC appVd 10/27/09, bond proceeds 2005 Bond Principal Pymt 401- 1600- 389 -9300 160,000 401- 1310 -533 -7100 29,586 1 st principal payment (July 2010) 401-401- 13201320 - - 535535 - - 71007100 59,59, 473473 inadvertantlyinadvertantly leftleft outout ofof budgetbudget 401- 1340- 533 -7100 57,900 401- 1320-535 -7100 13,041 276,300 276,300 FY 2009 -10 Adopted Budget 8,397,890 Budget Amendment #1 276,300 Utilities Fund - Amended Budget 8,674,190 U: \Budget\Budget 09- 10 \Budget Amendments\# 1 amend 11 -24 1 Ot 1 11119/ 2009 8:27 AM 25-  Page 1 of 2 Charlotte Dunworth From: Helen Spencer Sent: Tuesday, November 17, 2009 9: 01 AM To: Charlotte Dunworth Subject: RE: Resolution Hi Charlotte, 1A lv 2009 -47 Helen Spencer City Clerk -Fort Walton Beach 850- 833 -9509 850 -833 -9640 -Fax hspencer @fwb. org Original Message---- - From: Charlotte Dunworth Sent: Tuesday, November 17, 2009 8: 52 AM To: Helen Spencer Subject: RE: Resolution Could I also get one for a FYI budget amendment? Thanks!! Charlotte 1o.unworth Budget & Grants Manager, Finance Department City of Fort Walton Beach 850 -833 -9514 phone 850- 833 -9640 fax Original Message---- - From: Helen Spencer Sent: Monday, November 16, 2009 4: 38 PM To: Charlotte Dunworth Subject: RE: Resolution Hi Charlotte, 2009 -46. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencer(a_ fwb. org Original Message---- - From: Charlotte Dunworth Sent: Friday, November 13, 2009 11: 56 AM To: Helen Spencer 11/ 17/ 2009 26-  Page 1 of 1 Charlotte Dunworth From: Toni Craig [toni @tonicraig. info] Sent: Tuesday, November 17, 2009 8: 23 PM To: Charlotte Dunworth Subject: RE: Resolutions for 11/ 24 agenda The resolutions are sufficient. Thank you. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -5959 www.tonicraia. info From: Charlotte Dunworth [ mailto: cdunworth@fwb.org] Sent: Tuesday, November 17, 2009 3: 15 PM To: Toni Craig Subject: Resolutions for 11/ 24 agenda Toni, Please review these three budget amendment resolutions for the 11/ 24 agenda. 2009 -46 2009 -47 2009 -48 Thanks! Charlotte Dunworth Budget & Grants Manager, Finance Department City of Fort Walton Beach 850- 833 -9514 phone 850 -833 -9640 fax Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. No virus found in this incoming message. Checked by AVG - www.avg. com Version: 8.5.425 / Virus Database: 270. 14.68/2507 - Release