Fort Walton Beach Council agenda — 11-24-2010 - regular — reading text

PURCHASING DEPARTMENT WILLIAM J. WORLDS PURCHASING AGENT Email. wworlds@fwb.org November 5, 2009 RE: Minutes From Evaluation Committee Meeting For iTB 10 -001, Front Loader Refuse Truck ATTENDEES: William Worlds, Purchasing Agent, City of FWB Allen Lassiter, Operations Manager, City of FWB Henry Hill, Fleet Superintendent, City of FWB Jerry Gunn, Solid Waste Supervisor, City of FWB The meeting was called to order at 10:00 A.M. by William Worlds All Committee members had previously reviewed all bids submitted prior to the meeting. Three of the seven bids received were deemed "Non- Responsive" because the bidders did not complete and return the required Rust-Proofing Statement Form. This form required all bidders to indicate the specific rust-proofing materials that will be used, required the bidder to indicate the name and address of the company that will be performing the rust-proofing, warranty period for the rust-proofing, and whether the bidder will be able to deliver a rust -proofing warranty certificate upon delivery of the vehicle. The three bidders that did not complete and include the Rust -Proofing Statement Form and whose bids were rejected are: RDK Truck Sales Action Truck Center Truck Equipment Sales None of the bidders included the Statement of Experience and Qualifications for application of the Rust-proofing as requested on the Rust-proofing Statement Form. The Committee recommended that this requirement be waived for all bidders as a technicality as provided in the bid document (Notice to Bidders, page 33). After a discussion and review of the four bids deemed " Responsive" to the bid specifications, and evaluation criteria, Ingram Equipment Sales was identified as the bidder with the highest overall score. The Committee unanimously agreed that the recommendation of award to City Council be made for Ingram Equipment Sales. The summary of Scores for each Responsive bidder is included on page two of these minutes. 12-  CityAmerica`s of Fort Walton Beach Most Beautiful Beaches 143 Hollywood Blvd. NW • P. O. Box 4009 • Fort Walton Beach, FL 32549 850) 833 -9523 • Fax (850) 833 -9643 PURCHASING DEPARTMENT WILLIAM J. WORLDS PURCHASING AGENT Email: wworlds gAvb.org EVALUATION SCORING SHEET FOR ITB 10 -001 FRONT LOADER REFUSE TRUCK SUMMARY SCORING SHEET 11/ 5/2009 TOTAL POINTS AVAILABLE PER VENDOR: 300 ( SUM OF THREE EVALUATORS SCORES) TOTAL POINTS KANN INGRAM MUNICIPAL MUNICIPAL AVAILABLE MANUFACT. EQUIPMENT EQUIPMENT EQUIPMENT SCORING CRITERIA 75 40 69 60 63 Degree to which Bid Meets Specifications 30 30 30 30 30 References 90 78 71 53 47 Price 30 12 28 28 28 Delivery Time 75 35 60 50 50 Warranties & Service Location TOTAL SCORE: 300 195 258 221 218 RECOMMENDATION OF AWARD TO: INGRAM EQUIPMENT 13-  FY 2009 -10 BUDGET Vehicle & Motorized Equipment Serviceability Report Q Department/ Division: Utilities / Solid Waste Division Priority: of This request is included in: Budget Submission List of Adds Vehicle /Equipment #: Vehicle /Equipment Type ( make, model, etc.): 2415 Peterbilt Front Loader Purchase Date ( year & age): Scheduled Replacement Date ( per schedule): 1999 N/ A Mileage: Estimated Repair Cost: 7, 737 Hours 21, 629. 90 y` A bumper -to- bumper inspection has been performed on this vehicle /equipment: Technician: Dave Williams Date: June 1, 2009 The followino oarts/ renairs are renuirAri fnr thic vphirJQ /Qni iinmant- Part/ Re air Estimated Cost materials & labor Repair lift cylinders and arm cylinders 3, 693.66 Corrosion treat and paint rear bed 8, 000. 00 Overhaul engine 9, 936. 24 I U I AL: X21, 529. 90 Two -veer mnintPnnnra hi-c,-tnrv- Year Cost materials & labor): Days Out -of- Service 6 -1 - 07 thru 6 -1 - 08 24, 594. 61 + $ 4, 338. 89 = 149 28, 933. 50 5 -2 -08 thru 6 -1 - 09 6, 332.60 + $ 1, 491. 96 = 25 7, 824. 56 I U I AL: ;: 0s0, t30. ue I U l AL: 114 Fleet Recommendation: Remove from Fleet ® High Maintenance Cost Do Not Replace Comments: Fleet Maintenance Superintendent: Date: i Service Operations Manager: Date: fib( Q, (<sQ City Manager Concurrence: Approved Denied City Manager: Date: 14-  CITY COUNCIL MEETING November 24, 2009 Consent Agenda Resolution 2009 -46 Budget Amendment Synopsis: Amends the FY09 budget Agenda Item Number: 3. 3  CITY OF FORT WALTON BEACH Memorandum DATE: November 17, 2009 TO: Bob Warns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: FY 2008 -09 Budget Amendment (Resolution 2009 -46) 1. BACKGROUND 1. 1 Resolution 2008 -45, authorizing the budget for fiscal year 2008 -2009, was adopted by City Council on September 22, 2008. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. 2. DISCUSSION 2. 1 Per state statute, the budget may be amended up to 60 days after the end of the fiscal year. The proposed amendments are outlined below. 2. 1. 1 GENERAL FUND — The FY 2008 -09 budget is $ 19, 531, 209. A budget amendment in the amount of $121, 13 8 is proposed to record donation/ agency account revenues, the state contribution to the firefighter pension, and donated police vehicles, resulting in a General Fund budget of $19, 652, 347. Purpose Amount Revenue Source Senior Center 3, 531 Aluminum Can Revenue Earth Day 950 Earth Day Donations Library 331465 Library Donations Museum 3, 520 Museum Donations Recreation 15, 193 Recreation Donations Firefighters Pension 831,669 State Pension Contribution Police Vehicle Donation (gty4) 10, 810 Acctg entry only 121, 138 2. 1. 2 LAW ENFORCEMENT TRUST FUND — The FY 2008 -09 budget is 247, 954. A budget amendment in the amount of $26,060 is proposed to record seized vehicles, resulting in a Law Enforcement Trust Fund budget of 274, 014. Purpose Amount Revenue Source Vehicle Seizure ( gty4) 263060 Acctg entry only 26)060 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2009 -46 amending the FY 2008 -09 budget. 15- Submitted by: 1- 1 C)Ot Brandy Wunker, Finance Director Reviewed for Agenda: / e1 bert f.Mearns, City Manager U:\Budget\Budget 08- 091Budget Amend 08 -09\ 11 -24 # 13 staff report.doe  1 RESOLUTION NO. 2009 -46 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2008 THROUGH 5 SEPTEMBER 30, 2009 BUDGET TO MAKE CERTAIN AMENDMENTS TO 6 DESIGNATED APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN 7 EFFECTIVE DATE. 8 9 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 10 WALTON BEACH, FLORIDA, THAT: 11 12 Section 1. Authority 13 Resolution 2008 -45, adopted on September 22, 2008, authorizes amendments to 14 the FY 2008 -09 budget by resolution. 15 16 Section 2. General Fund Budget Amendment 17 a. The City received $ 3, 531 in revenues from Senior Center aluminum cans. 18 b. The City received $ 950 in Earth Day donations. 19 c. The City received $ 3, 465 in Library donations. 20 d. The City received $ 3, 520 in Museum donations. 21