Fort Walton Beach Council agenda — 10-12-2006 ‎(regular)‎ — reading text

listed on the Fee Schedule shall be inclusive of all costs and char~es for the services mid personnel including salary, social security, federal and state unemployment taxes, worker' s compensation insurance, sick leave, vacation and holiday pay, retirement and medical insurance benefits, local travel and subsistencewithiri the Fort Walton Beach area, general and ailminlstrative overhead costs, quality control, profit,and any and all incidental reproduction, secretarial, and office support costs. Furthermore, the City shall not be charged overtime wage rates, unless and only to the extent that the City may authorize such charges in writing. 3.2 The Cityshali have no obligation to reimburse Consultant for performance or expenses necessary to correct any Project error or defect, except to the extent that such errors or defects were caused by incomplete, mistaken, or inaccurate data, information, instructions, or other specifications or directions provided to Consultant by the City (or its representatives). Purchasing Department Page: 5 Master Planning Services - FWB Fairgrounds / Softball Complex Request for Proposal 06- 126 4. PROPOSAL DuE DATE: Sealed proposals in an original and four (4) complete copies shall be received at the City Clerk's Office no later than 2: 30 D. m.. Tuesdav. AUl!Ust 15. 2006. Proposals will not be accepted after this time. Proposals shall be addressed as follows: 4. 1 For Rerrolar U. S. Mail Delivery: City Clerk City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 4.2 For HandJExpress MailIUPS Delivery City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach,FL 32548 4.3 Submitted envelopes shall be marked " Request for ProDosal for Master Plannine: Related Services" RFP 06-126. SUBIDSSION OF PROPOSALS: 5. 1 Incurred Expenses: The City is not responsible for any expenses which proposers may incur in preparing and submitting proposals called for in this Request for Proposals. 5. 2 Interviews: The City reserves the right to conduct personal interviews or require presentations of any or all proposers prior to selection. The City will not be liable for any costs incurred by the proposer in connection with such interviews/ presentations ( i. e., travel, accommodations, etc.). 5. 3 Request for Modification: The City reserves the right to request that the proposer modify his proposal to more fully meet the needs of the City. 5.4 Request for Additional Information: The proposer shall furnish such additional information as the City of Fort Walton Beach may reasonably require. The City reserves the right to make investigations of the qualifications of the proposer as it deems appropriate. Pmcbasing Department Page: 6 Master Planning Services - FWB Fairgrounds / Softball Complex Request for Proposal 06- 126 5. 5 . AcceptancefReiection/lVlodification to Proposals: The City reserves the right to negotiate modifications to proposals that it deems acceptable, reject any and all proposals, and to waive minor irregularities in the procedures. 5. 6 Prooosals Binding: All proposals submitted shall be binding for one hundred and twenty 1(20) calendar clays following opening. 5. 7 Alternate Proposals: 5. 7. 1 An alternate proposal is viewed by the City as a proposal describing an approach to accomplishing the requirements of the Request for Proposals which differs from the approach set forth in the solicitation. 5. 7. 2 An alternate proposal may also be a second proposal submitted by the same proposer which differs in some degree from its basic or prime propoSal. 5. 7.3 Alternate proposals may address the technical approach, or other provision or requirements set forth in the solicitation. 5. 7.4 The City will, during the initial evaluation process, consider all alternate proposals submitted. 5. 8 Addendum and Amendment to Request for Proposals: If it becomes necessary to revise or amend any part of this Request for Proposal, the Director of Purchasing will furnish the revision by written Addendum to all prospective proposers who received an original Request for Proposals. 5. 9 Economy of Preparation: Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's ability to fulfill the requirements ofthe Request for Proposal and should not exceed 200 pages in length. 5. 10 Proprietary Infonnation: 5. 10. 1 In accordance with Chapter 119 ofthe Florida Statutes publ ( ic Records Law), and except as may be provided by other applicable State and Federal Law, all proposers should be aware tha. tRequest for Proposals and the responses thereto are in the public domain. However, the proposers are requested to identifv succifieallv any information contained in their proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. 5. 10. 2 All proposals received from proposers in response to this Request for Proposal will become the property of the City of F ort Walton Beach and will not ~ e returned to the Purchasing Department Page:? Master Planning Services - FWB Fairgrounds / Softball Complex Request for Proposal 06- 126 proposers. _ ~ the event of contract award, all i1tation docl..-..: produced as part of the contract will become the exclusive property of the City. 5. 11 Proposer' s Certification: By submitting a proposal, the proposer certifies that he has fully read and understands the proposal method and bas full knowledge of the scope, nature, and quality of work to be performed. 6. INFORMATION REQUIRED OF PROPOSER: In order to insure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified. 6. 1. Letter of Transmittal: 6. 1. 1 Briefly, state the Proposer' s understanding of the work to be done and make a positive commitment to perform.the work. 6. 1. 2 Give the names of the persOns who will be authorized to make representations for the proposer, their titles, addresses and telephone numbers. 6. 2 General Information: 6. 2. 1 Name of business 6. 2. 2 Mailing AddresslPhone Number 6. 2.3 Names of persons to be contacted for information or services if different from the name of person in charge. 6. 2.4 Business hours of business. 6. 2. 5 State if business is local, national or international and indicate the business legal status corporation,partnership, etc.). 6.2.6 Give the date business was organized and/or incorporated, and where. 62.7 Give the location of the office from which the work is to be done and the number of professional staff employees at the office. 6. 2. 8 Indicate whether the business is a parent of subsidiary in a group of firms/ agencies. 6. 2. 9 State if the business is licensed,permitted and/or certified to do business in 1he State of Florida and attach copies of all such licenses issued to the business entity. 6. 2. 10 Firms submitting proposals as a joint venture shall submit to the City, as part of their proposal, a copy of joint agreement. 6.2. 11 Proposed schedule of work t6 include the estimate of man hours and cost to complete each task. 6.3 Requirements: (Limit to five ( 5) pages) Proposers must provide documentation, which demonstrates their ability to satisfy all of the minimum qualification requirements outlined below. Proposers who do not meet the minimum qualifiCation requirements or who fail to provide supporting documentation shall not be considered for award. Purchasing Department Page: 8 viaster Planning Services - FWB Fairgrounds / Softball Complex Request for Proposal 06-126 6. 3. 1 Capabilities vl Firm: A statement of proposer' s qualifications to serve as consultant for the services required, including a of all key project personnel,Proposer' s sball also provide a description listing of in house professional and technical support as well as outside or subcontracted services. Qualification statements shall iriclude detailed evidence and/or the proposer' s ability to perform the necessary services. Determination of proposer' s successful ability to perform will be at the discretion of the City of Fort Walton Beach. 6.3. 2 Past Performance: Provide a minimum offive (5) references with specific names, addresses, telephone and fax numbers, for similar services performed for