Fort Walton Beach Resolution — 2025-15 Accepting FDLE Grant Funding to Tactical First Aid Kits ‎(TFAK)‎ — reading text

Walton Beach Award Title: D-JG046 TFAK Medical Kits Award Period: 07/01/2025-06/30/2026 Award Amount: $4,766.00 $0.00 $4,766.00 Grant Funded Match Total Standard Budget Terms All items, quantities, and/or prices below are estimates based on the information available at the time of application. The item(s) listed below may include additional individually priced, operationally necessary accessories, components, and/or peripherals and may be categorized as a "kit", "bundle", "system" etc. Award funds may be used to pay for any applicable shipping, freight, and/or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. E. Supplies Item Name__ Description ; Grant Funded Match Total TFAK Medical Kits 40 TFAK Medical Kits @ approximately $4,766.00 $0.00 $4,766.00 $120.00 ea. = $4800 Kits include: Torniquet, medical bandages, chest seal, shears, etc. E. Supplies Subtotal: $4,766.00 Page 6 of 28 Appendix D: Award Contacts Award Number: JG046 Recipient: Fort Walton Beach Award Title: D-JG046 TFAK Medical Kits Award Period: 07/01/2025 - 06/30/2026 Recipient Grant Manager (GM) Name: Jamieson Ross Title: Major Address: 7 Hollywood Blvd NE Fort Walton Beach, FL 32548-4920 Phone: 850-533-9554 Email: jross@fwh.org Recipient Chief Official (CO) Name: Nicholas Allegretto Title: Mayor Address: 109 Miracle Strip Parkway Fort Walton Beach, FL 32548-4920 Phone: 850-833-9546 Email: nallegretto@fwb.org Recipient Chief Financial Officer (CFO) Name: Nicole Nabors Title: Finance Director Address: 109 Miracle Strip Parkway SW Fort Walton Beach, FL Phone: 850-833-9512 Email: nnabors@fwb.org Page 7 of 28 Appendix E: Special Conditions Award Number: Recipient: Award Title: Award Period: JG046 Fort Walton Beach D-JG046 TFAK Medical Kits 07/01/2025 - 06/30/2026 In addition to the attached standard conditions, the above-referenced grant project is subject to the special conditions set forth below. $0048 $0053 $0047b $0088 $0048a W0090 The Recipient's internal controls do not appear to comply with the requirements outlined in the DOJ Grants Financial Guide and the Office of Management and Budget (OMB), Uniform Grant Requirements, 2 CFR 200 and 41 USC 4712, specifically related to providing written notice to employees regarding whistleblower protections. Documentation of compliance with these requirements must be in accordance with the standards identified in OMB's Uniform Requirements and the DOJ Grants Financial Guide and must be maintained and provided to the Office of Criminal Justice Grants at monitoring. At the time of application, the Recipient's procurement policy does not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget (OMB) Uniform Requirements, 2 CFR 200.318-320 (see Subaward Management Questionnaire (SMQ) section VIII). Documentation of compliance with these requirements must be in accordance with the standards identified in OMB's Uniform Requirements and must be maintained and provided to the Office of Criminal Justice Grants at monitoring. At the time of application, the Recipient indicated they do not have written procedures for cash advance and disbursement. Documentation of compliance with these requirements must be in accordance with the standards identified in OMB's Uniform Requirements and must be maintained and provided to the Office of Criminal Justice Grants at monitoring. A risk assessment completed at the time of application review determined this project is LOW-RISK. As a result, backup documentation related to all grant-funded expenditures must be maintained and made available to OCJG upon request. Documentation may include, but is not limited to: procurement records (including quotes, competitive solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. At the time of application, the Recipient indicated they do not have written internal control procedures for the management of federal awards that align with federal guidance. Documentation of compliance with these requirements must be in accordance with the standards identified in OMB's Uniform Requirements and the DOJ Grants Financial Guide and must be maintained and provided to the Office of Criminal Justice Grants at monitoring. WITHHOLDING OF FUNDS: The Recipient is currently delinquent in satisfying the Single Audit requirements detailed in the Office of Management and Budget (OMB), Uniform Requirements, 2 C.F.R. 200 - Subpart F. Prior to the drawdown of funds, the Recipient must submit the Single Audit for the year ending September 30, 2024 to the Federal Audit Clearinghouse at https://harvester.census.gov/facweb/. Page 8 of 28 Appendix F — FY¥2024 Award Standard Conditions The Florida Department of Law Enforcement (FDLE) serves as the State Administering Agency (SAA) for various federal award programs awarded through the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP). FDLE has been assigned as the certified Fiscal Agent for the Project Safe Neighborhoods awards by the U.S. Attorney. FDLE awards funds to eligible applicants, and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/or termination of the project. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide httos://www.ojp.gov/doj-financial-quide-2022 Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. Part 200) Subpart A, Definitions Subparts B-D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: httos:/Avww.ecfr.qov/ 2 C.F.R. § 175.105(b), Award Term for Trafficking in Persons 28 C.F.R. § 38, Equal Treatment for Faith-Based Organizations 28 C.F.R. § 83, Government-Wide Requirements for Drug-Free Workplace 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 U.S. Code: Title 34, U.S. Code, Crime Control and Law Enforcement Title 41, U.S. Code § 4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 34, U.S. Code, § 10101 et seq., “Omnibus Crime Control and Safe Streets Act of 1968” State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: https: //files. floridados.qov/media/7067 17/qs1-sl-june-2023 pdf and https://files. floridados.gov/media/7067 18/as2-june- 2023.pdf State of Florida Statutes: Section 112.061, Fla. Stat., Per diem/travel expenses of public officers, employees, authorized persons Chapter 119, Fla. Stat., Public Records Section 215.34(2), Fla. Stat., State funds; non-collectible items; procedure Section 215.97, Fla. Stat. Florida Single Audit Act Section 215.971, Fla. Stat., Agreements funded with federal or state assistance Section 215.985, Fla. Stat., Transparency in government spending Section 216.181(6), Fla. Stat., Approved budgets for operations and fixed capital outlay DEFINITIONS Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through entity and a non-Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal awarding agency or pass-through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award. Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. Page 9 of 28 Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. See also the definitions of capital assets, computing devices, general purpose equipment, information technology systems, special purpose equipment, and supplies in 2 C.F.R. § 200.1. Fiscal Agent refers to the agency responsible for the administration of the Project Safe Neighborhoods (PSN) award programs. FDLE has been assigned as the certified Fiscal Agent for PSN awards. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements. Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient documentation prevents a reviewer from discerning whether a payment was proper. Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation in 48 CFR Subpart 2.1 (Definitions). It is $10,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each award (regardless of the period of performance of the awards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each award in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Non-Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Non-federal pass-through entity is a non-Federal entity that provides an award to a recipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the